Administrative Specialist (70% – 90%)

In this function, you will provide administrative and logistic support to Unit Heads and Project Leaders. You will be located in Allschwil but support our employees all around the world in striving to improve health systems.

Your Responsibilities Include, Amongst Others
Project invoicing
Keeping track of project timelines
Travel arrangements (incl. visa organisation and billing)
HR related tasks; i.e. establishment of consultancy contracts, data maintenance, on- boarding of new collaborators
Administrative and logistic support to offices and staff abroad
Organisation of meetings and events

To best fit in our lively and interdisciplinary team, you should have the following experiences and skills:
A commercial apprenticeship or equivalent diploma/qualification
More than 4 years of work experience, preferably in an international environment
Experience in accounting and billing
Excellent knowledge of the MS Office tools Excel and Word
Good organisational skills with attention to detail and prioritisation skills
Flexibility and ability to work under pressure and independently
Team player with outstanding communication skills and willingness to learn
Excellent oral and written German and English skills (one language should be mother tongue); good working knowledge of French is an asset
Interest in projects in resource limited countries

We Offer
Collaboration in a very committed team with fast decision making processes
Opportunity to work in a multicultural, diverse non-profit environment with over 80 nationalities
Meaningful and interesting work with partners mainly in Africa and Eastern Europe
Modern employment conditions with flexible working models and other fringe benefits

If You Are Interested, Please Submit Your Application With
CV
Motivational letter
Salary expectations
Certificates and reference letters
Names and contact information (email or phone) of 2 references

Please note that we can only accept applications via our online recruiting tool: https://jobs.swisstph.ch/Jobs/All . Applications via e-mail or external recruiter will not be considered.

There is no closing date for an application, but we encourage applicants to submit their application as soon as possible. The position is vacant as long as it is published on our Swiss TPH Webpage.

Job Profile

Start Date: Ideally 1 December 2022 or upon agreement

Location: Allschwil, Switzerland

Duration: Unlimited contract

Percentage: 70-90%

Travel Required? No

Contact

For further information, please visit our website https://www.swisstph.ch/en/about/scih/

» Forward to online application .

» Back to job market