SVN-CO-011-2023 Senior Monitoring and Reporting Assistant

Open to internal and external candidates

Position Title : Senior Monitoring and Reporting Assistant

Duty Station : Dakar, (Senegal)

Category : General Service, Grade G6

Type of appointment : Special Short Term 6 months with possibility of extension

Closing date : December 31st, 2023

Estimate start date : As soon as possible

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental, and nongovernmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For this vacancy, internal candidates are considered as first-tier candidates

Context:

The Africa Regional Migration Program (ARMP) is funded by the United States Department of State Bureau for Population, Refugees, and Migration.

The overall goal of the ARMP is that countries strengthen and promote well-managed migration as well as reduce migrant vulnerability both on their own and in partnership with their neighbors and other stakeholders, including private sector and non-governmental partners. The program emphasizes building the capacity of governments that are committed to improving migration management through policy, while also increasing coordination with relevant stakeholders, such as other governments, United Nations agencies, civil society institutions, regional economic commissions, consultative processes, African Union, the private sector, and recruitment agencies.

The program covers three main outcomes which are migration management, partnerships, and crisis response. It benefits governments in 25 African countries, including eight countries in West Africa: Côte d’Ivoire, Gambia, Guinea, Mauritania, Niger, Senegal, Sierra Leone, and Togo.

Under the overall supervision of the Chief of Mission in Senegal, the direct supervision of the ARMP Programme Officer; and, in collaboration with relevant units at Regional Office for Southern Africa (RO Pretoria) and the Global Knowledge Management (GKM) unit at Washington D.C., the Senior Monitoring and Reporting Assistant will be responsible and accountable for monitoring and reporting on Programme’s achievements in West Africa.

Core Functions / Responsibilities:

1. Assist the Programme Officer in drafting and reviewing the regional quarterly and yearly reports, in coordination with the implementing countries in West Africa, with the ARMP Reporting Officer (based at ROSA), and in line with the donor’s requirements.

2. Assist the Programme Officer in timely identifying monitoring needs and developing adapted reporting tools, in close collaboration with the ARMP M&E Officer (based at RO Pretoria)

3. Ensure timely submission of reporting and monitoring documents, and in liaison with the offices of ROSA and GKM, including monthly calls, quarterly report, final report, tri-annual donor meeting, bi-annual coordination retreat, and country specific analysis for eight West African countries.

4. Train in-person or online on ARMP monitoring and reporting tools for country-level focal points and monitoring officers;

5. Collect, compile, and report on country, sub-regional, and continental status for further assessment by ARMP Programme Officer and Coordination team;

6. Maintain collaboration with country missions, stakeholders, IOM offices and donors on activity implementation and expenditure planning.

7. Assist the Programme Officer in the implementation of monitoring and reporting activities.

8. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Bachelor’s degree in political sciences, statistics, economics, social sciences, or a related field from an accredited academic institution, with four (4) years of relevant professional experience in programme monitoring and reporting, or,
• High School Degree with minimum six (6) years of relevant professional experience in programme monitoring and reporting.

Experience

• Proven experience in programme monitoring and reporting, stakeholders’ communication and data assessment, and preferably in English.
• Previous work experience in migration management is an asset.
• Previous work in the United Nations System is an asset.

Skills

• Advanced knowledge of MS office, Excel, SharePoint with a knowledge of data processing software (SPSS, Stata, GIS, etc.) is a strong advantage;
• Strong knowledge of technical assistance, public policy support, and capacity building on migration governance in West Africa; and,
• Strong knowledge of project administration, preferably within a United Nations agency.

Languages

IOM’s official languages are English, French and Spanish.

For this position, fluency in English and French is required (oral and written) with proven drafting and editing skills.

Proficiency of language(s) required will be specifically evaluated during the selection process,

which may include written and/oral assessments.

Required Competencies:

The incumbent is expected to demonstrate the following values and competencies:

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairlyt reated.
• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

Core Competencies – behavioural indicators level 2

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other:

Internal candidates of the Organization will be considered as first-tier candidates.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Only candidates residing in either the country of the duty station or from a location in a neighboring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighboring country located within commuting distance, and work permit, as applicable.