Support Officer: People

You are a committed team member with a clear focus on team objectives, as well as your own. You will promote best practice within your field of expertise and will challenge ways of working to ensure the highest quality and levels of efficiency. Your actions will be aligned with the Frontline AIDS vision and you will inspire the same behaviour in your peers

GENERAL HR ADMINISTRATION

• Maintain and update PeopleHR to ensure that all information is accurate and up to date., including starters, leavers, contract changes, salary changes, immigration requirements and records of training, • Support with producing monthly management reports • Manage the HR general email inbox and forward emails where appropriate to other members of the HR team • Maintain the online employee filing and archiving systems ensuring they conform to data protection laws. • Alongside the Advisor: HR, help with the administration around general contractual changes and coordination of new starter inductions. • Regularly review HR processes and adapt as appropriate. • Where required, take minutes at Union meetings and the People and Reward Committee • Update SharePoint with any relevant HR information to be shared with the organisation. • Be the HR Champion for new ICT systems. • Other HR Administration tasks as reasonably requested.

FINANCE/BUDGET ADMINISTRATION

• Prepare the monthly payroll for checking by the Advisor or Lead: People • Produce a monthly establishment report for Finance • Manage the setup of HR services on Salesforce and payment of invoices through Business Central

RECRUITMENT ADMINISTRATION

• Work with recruiting managers to advertise vacancies and consultant contracts • Support recruiting managers with the overall recruitment process • Manage the pre-employment checks including references and DBS checks • Issue contracts and other starter paperwork required. • Support with visa or immigration requirements and relocation coordination (where appropriate).

PROJECT SUPPORT

• Support the Head, Lead and Advisor People in any relevant project work which links to the People Strategy.

DEVELOPING FRONTLINE AIDS CULTURE

Frontline AIDS cultural philosophy is that Action Makes the Difference. The attitudes and approach we take at work are guided by our organisational values – Freethinker, Inspired by Difference and Firestarter – and their associated behaviours. Knowing what is expected of us every day will help Frontline AIDS to be a great place to work.

Who we are

We’ve been on the frontline of the world’s response to HIV and AIDS for over 25 years, working with marginalised people who are denied HIV prevention and treatment simply because of who they are and where they live.

Set up in 1993 to work with community groups in the countries most affected by the global AIDS epidemic, we’ve continually adapted our approach, looking for innovative ways to break down the barriers that marginalise people living with, or at risk of acquiring, HIV. All with one goal in mind – a future free from AIDS for everyone, everywhere.

Everything we do is rooted in our two key beliefs:

• That the lives of all human beings are of equal value.
• That everyone has the right to access the HIV information and services they need for a healthy life.

Today, we work with communities in more than 40 countries, taking local, national and global action on HIV, health and human rights.

As a global partnership that is open to everyone, we can only do what we do – and achieve what we want to achieve – by working with partners from grassroots community groups to national governments. Our partners drive change where it matters, shaking up the status quo and making a noise on issues the world often chooses to ignore.

Are you the Frontliner we’re looking for?

You are a committed team member with a clear focus on team objectives, as well as your own. You will promote best practice within your field of expertise and challenge ways of working to ensure the highest quality and levels of efficiency. Your actions will be aligned with Frontline AIDS vision and you will inspire the same behaviour in your peers. You are comfortable working in a matrix management environment.

**​**We have transitioned to a hybrid model of working We are currently working from home but you will also be required to spend time working alongside your team as appropriate in our office in Brighton (East Sussex, UK) or Cape Town (South Africa). The successful applicant will need to either hold, or be able to obtain, the right to work in the UK and or South Africa .

Frontline AIDS is committed to diversity and inclusion in its hiring approach. We welcome applications from Black people, and other people of colour, people with disabilities, people living with HIV and LGBTIQ+ and non-binary individuals.

All offers of employment will be subject to satisfactory references and a criminal records check. Having a criminal conviction and/or any other information divulged on the DBS/PVG or country equivalent check would not necessarily prevent you from working for the charity, but any recruitment decision will be dependent on the nature of the position sought and the circumstances and background of the offence(s).

Protection of Children and Vulnerable Adults

Frontline AIDS **​**operates a rigorous recruitment and selection process that reflects our commitment to child protection. The Protection of Children and Vulnerable Adults Policy can be downloaded here

Frontline AIDS is a Disability Confident Employer and will ensure all applicants with a disability who meet the minimum requirements of the job as set out in the job description and employee specification will be guaranteed an interview.