Supply Chain volunteer

TEAM/PROGRAMME: Supply Chain

LOCATION: SRO main office

GRADE: TBC

CONTRACT LENGTH: 4 Months with possible extinction for additional 2 months

CHILD SAFEGUARDING:
Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE:

• The purpose of this role is to provide administrative support to the Supply chain department in the SRO MO during the office transition period.

SCOPE OF ROLE:

Reports to: Supply chain coordinator

Dotted Line:

Staff Reporting to this Post: n/a

Budget Responsibilities: n/a

Key working relationships:

KEY AREAS OF ACCOUNTABILITY

• Handle the procurement request through working with the assigned Line Manager. this includes drafting RFQ’s, Minutes of Meeting, collecting quotes, follow up with suppliers on their bid submission.
• Handle the Procurement files this includes archiving the electronic copies in the shared drive
• To work with the assigned line manager of updating the SRO Asset register on the needed basis.
• Tag all fixed assets with inventory code number.
• Update inventory if item status changes, such as if the item is destroyed, stolen, moved to another location, donated, or sold in coordination with assigned line manager
• arrange receiving of goods as per SCI standards. Notify requestor accordingly to receive goods as per right quality and quantity and in case of any issues related to quantity and quality report to assigned line manager.
• Vetting of the suppliers and make sure they provide all documents needed to be registered, qualified and integrated.
• Complying with and promoting all Save the Children Global policies such as Child Safeguarding, Whistle blowing, Fraud, and Health and Safety.
• Any other tasks assigned by the Regional Head of Supply Chain.

BEHAVIOURS (Values in Practice)

Accountability:

• holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• widely shares their personal vision for Save the Children, engages and motivates others
• future orientated, thinks strategically and on a global scale.

Collaboration:

• builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• values diversity, sees it as a source of competitive strength
• approachable, good listener, easy to talk to.

Creativity:

• develops and encourages new and innovative solutions
• willing to take disciplined risks.

Integrity:

• honest, encourages openness and transparency; demonstrates highest levels of integrity

QUALIFICATIONS

• Logistics or Supply Chain bachelor degree or relevant degree.

EXPERIENCE AND SKILLS
Required

• 0 – 2 years demonstrated experience in sourcing, contracting and assets management.
• Computer literate (including working knowledge of MS Word, Excel,) and competency in development of spreadsheets and databases
• Excellent written and spoken communication and interpersonal skills
• Cross-cultural experience, understanding and sensitivity
• Fluency in written and spoken English (required), Arab is a distinct advantage

Desirable

• INGO experience and an excellent grasp of operational issues.

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Safeguarding our Staff:

The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy.

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.