Supply Chain Specialist (Procurement)

Danish Refugee Council, one of the world’s leading humanitarian NGOs, is currently looking for a highly qualified Supply Chain Specialist (Procurement) to be based in Warsaw, Poland.

The Danish Refugee Council (DRC) is a leading protection agency with a mandate to promote and protect durable solutions to conflict and displacement affected populations on the basis of humanitarian principles and human rights. DRC is implementing a multi-sector response to support Ukraine refugees, IDPs and host populations both within Ukraine and in the neighbouring countries of Poland, Romania and Moldova and wider Europe. Since late February 2022, nearly 4 million Ukrainians and third-country nationals have crossed the border to Poland. As part of its neighboring country response, DRC is establishing an operational presence in Poland to support displaced populations through partnership with civil society organizations and national NGOs, duty bearers and other actors.

About the job

As Supply Chain Specialist you will be the go-to person for procurement in Poland and will support effectively the implementation of procurement systems and functions in the country with a particular focus on compliance to the Operations Handbook. Your main duties and responsibilities will be:

Procurement Coordination

• Assess the compliance and implementation of Operations Handbook across country operations in Poland
• Assess Programme needs and in close cooperation with relevant stakeholders develop procurement plans and facilitating the core framework agreements to meet the continuous demands
• Depending the task, preparing and/or reviewing solicitation documents for high value tenders, such as ITB/RFP (Restricted, National and International) documentation before advertising or inviting suppliers
• Provide remote support in tender management (TOC sponsoring, financial analysis of bids, contract award and management)
• Compile monthly (and on demand) reports received from field offices to provide country procurement reports to relevant internal stakeholders
• Make sure that country operations procurement staff are well trained in their responsibility zone by providing effective knowledge sharing. On demand, organize procurement trainings for non-proc/logs staff and small-scale refresher training for procurement staff and DRC Partners.
• Make sure that Procurement processes are well-understand by main stakeholders and non-supply staff members (Program, Human Resources and Finance)
• Ensure implementation of CAST/audit recommendations relating to Supply Chain
• Responsible for providing specialized knowledge and operational know-how within a specific discipline

ERP Procurement module

• Ensure that Procurement business processes in Poland are fully registered and processed in DRC corporate System (Dynamics);
• Support Supply Chain Coordinator in capacity building workshops and trainings for DRC internal stakeholders;
• Lead the country vendor and item database

Vendor Management

• Maintain DRC Poland supplier catalog
• When relevant, exchange the supplier database information across other humanitarian stakeholders in the country
• Make sure that vetting and supplier performance evaluation records are duly filed and reported if needed

About you

To be successful in this role we expect you to have at least 4 years of experience in humanitarian procurement management. Moreover, we also expect the following:

• Degree in e.g., Procurement and/or Supply Chain Management
• Certification in Humanitarian Procurement/Logistics Supply Chain (desired if no academic degree)
• Knowledge and experience of dealing with service providers and contractors’ management
• Experience with standard public procurement procedures and documentation
• Experience with construction and site project management
• Practical experience in sourcing and working with 3PL companies
• Excellent computer skills in MS Word & Excel
• Experience in operating an ERP supply chain system
• Full proficiency in English

In this position, you are expected to demonstrate DRC’ five core competencies:

Striving for excellence: You focus on reaching results while ensuring an efficient process.

Collaborating: You involve relevant parties and encourage feedback.

Taking the lead: You take ownership and initiative while aiming for innovation.

Communicating: You listen and speak effectively and honestly.

Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

We offer

Contract length: 12 months (extension depending on funding availability)

Band: G

Designation of Duty Station: Warsaw, Poland

Start date: 15 July

We offer competitive salary and benefits in accordance with Danish Refugee Council’s Terms of Employment for National Staff.