Supply Chain Specialist-Emergency Response

The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfilment of the wish to return home.

The Danish Refugee Council was founded in Denmark in 1956, and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Our vision is a dignified life for all displaced.

All of our efforts are based on our value compass: humanity, respect, independence and neutrality, participation.

DRC has been present in Sudan since 2004, delivering life-saving programming in protection, emergency response, shelter, food security and livelihoods, disaster risk reduction, camp management, DRC currently implements projects in Central Darfur, South Kordofan, Gedaref, and Khartoum states.

DRC in Sudan office is looking for an experienced Supply Chain Specialistwho will be able to provide support in the Supply Chain department in efficient and effective scale-up of an emergency response to the new needs that have arisen since the outbreak of conflict in Sudan since the 15th April 2023. The position’s responsibilities will have an initial emphasis on international procurement from neighbouring countries and will then support the establishment of new offices in Sudan. The role is expected to contribute to strengthening the overall supply chain functions and adapting the DRC Sudan existing supply chain modalities to suit the new operational realities. In addition, this position will ensure the implementation of audit recommendations related to logistics and procurement.

The post holder will be expected to assist the Supply Chain Manager in international procurement, custom clearance of supplies in coordination with the logistics cluster, follow-up for warehouse management processes country-wide, and ensuring that all logistics operations are managed and maintained in an efficient manner as per DRC’s internal and donor procedures.

About the job

The individual will report directly to Supply Chain Manager. Your main duties and responsibilities will be:

Procurement

• Assist Supply Chain Manager (SCM) with planning, market assessments, national, regional, and international procurement, and Liaison with local authorities for securing import permits, for supplies and equipment into Sudan.
• Lead on emergency procurement in consultation with program team at national and area level. Work closely with program counterparts in developing procurement plans for all grants and keeping them updated periodically.
• Ensure procurement is fully compliant with the DRC Operations Handbook and donor requirements from request to final delivery
• Draft ITB documentation and take the lead on all steps of the tender process (TOC report, technical analysis, and contract award).
• Support in establishing purchase agreements for the key program items and routinely procured other administration items.
• Conduct Supplier performance reviews for global/regional suppliers and share feedback with SCM.
• Maintain a tracker to capture the performance of all regional/global suppliers for each transaction to gauge the performance of suppliers and maintain accurate supplier performance scorecards.
• Assist SCM in developing suppliers for sustainable value-added procurement at the regional level and in-country (Gedaref, Darfur, South Kordofan, White Nile, and port Sudan).
• Organize procurement training for program staff and small-scale refresher training for procurement staff.
• Potential Travel to Ethiopia for smooth international procurement, supplier sourcing, and coordination with DRC Ethiopia team

Cross-Border Supply Chain Management:

• Actively participate in Logistics Cluster for Sudan or any other forum of SC for information-sharing activities (Market surveys, supplier database, host country rules, and regulations).
• On behalf of the DRC liaise with local authorities (HAC, Customs, and other ministries/departments) to secure duty exemption permits for all international shipments/consignments.
• Develop and regularly update cross-border and Import procedures and ensure all DRC Cross Border SoPs are aligned with new changes and disseminated to all concerns.
• Maintain and up to date supplier data base
• Coordinate with concerned DRC staff in neighbouring countries (Ethiopia, South Sudan, or Chad)

Office set-up

• Provide direct support to Area Manager or SCM in the set-up of new DRC Offices in Sudan. Exact location is still to be determined but this is likely to be in White Nile or Darfur (West or South).
• Lead on recruiting & training new Supply Chain staff
• Lead on procurement needed for establishing offices including contracting premises, internet, furniture etc.
• Develop supplier database for new operational areas
• Establish standard DRC SC processes including for stock management, fleet management and asset/ inventory management

About you

Master’s Degree in Logistics and Supply Chain Management, Business administration or related field.

• Minimum 3 years of experience in humanitarian logistics management within the field of Supply Chain Management, Fleet Management, Asset Management, and Distribution Support
• At least 2 years’ experience with people management
• Knowledge and experience of dealing with service providers and contractors’ management in an emergency context or conflict zone.
• Proven Management and supervision skills, team player, and proven commitment to accountability practices.
• Excellent computer skills in MS Word & Excel, as well as experience working with an ERP system
• Experience with standard procurement procedures and documentation.
• Experience with construction and site project management
• Experience with auto mechanics or electrical installations
• Experience working in an (I)NGO
• Stable and robust character.
• Strong analytical and conceptual skills.
• Fluent in both oral and written English, Arabic is desirable

In this position, you are expected to demonstrate DRC’ five core competencies:

Striving for excellence: You focus on reaching results while ensuring an efficient process.

Collaborating: You involve relevant parties and encourage feedback.

Taking the lead: You take ownership and initiative while aiming for innovation.

Communicating: You listen and speak effectively and honestly.

Demonstrating integrity: You act in line with DRC’s vision and values.

Designation of Duty Station: Sudan

Start date: ASAP

The applicants will be reviewed on a rolling basis and recruitment may be completed prior to the closing date.

Application process

All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered.

Closing date for applications: 31 May 2023

If you have questions or are facing problems with the online application process, please visit drc.ngo/jobsupport.

For further information about the Danish Refugee Council, please consult our website drc.ngo.