Supply Chain Senior Officer / Manager (Nationals only)

Hurras Network

“Hurras” is a Non-governmental Organization specialized in child care and protection, and it works on preventing any case of violence, abuse, and exploitation cases, that children are exposed to in all environments; by acting against these cases, and eliminating them through several events, such as education, rights, protection, training, and psychological support.

General Responsibilities:

• Support and manage supply chain function across Hurras Network, in order to deliver on program priorities through Procurement, Logistics coordination, Fleet management, Assets management, facilities management, Warehousing/Inventory, and Information Management (Processes /Procedures).
• Manage and support Supply Chain team ensuring appropriate team structures, a clear division of responsibilities,
• Ensure that the supply chain is appropriate and cost-effective, and organization Systems are fully optimized to accelerate program delivery and enhanced customer service to yield the best sourcing outcomes for the Area Office.
• Participate in project planning and preparation of donor proposals and reports, anticipate needs for supplies, and carry out procurement for projects.
• Participate in planning and review processes (including country strategies, plans, and reports) and regular coordination meetings with staff in operations, field, finance, HR, and program quality to ensure critical issues get timely support.
• Advise SMT on high-risk awards and procurement contracts, especially concerning Cash operations and construction projects.
• Following up on audit findings and developing supply Chain improvement plans and constantly reviewing the SOPs for the Supply Chain Operation.
• reception of the briefing and understanding of the policy provisions and contractual obligations.

A) Procurement Oversight

• Accountability – ensure efficient and transparent use of resources in accordance with internal controls in place
• Reinforce the procurement-planning component as a critical pre-requirement to ensure that needs are met timely and efficiently.
• Ensure adequate and compliant management of Procurement function to yield the best sourcing outcomes of Framework Agreements and Pre-Qualified Suppliers in alignment with donor regulations, legal frameworks, and Country Office Procurement Policy
• Ensure the procurement and delivery of quality drugs, medical supplies, and equipment to the program locations in Syria.
• Review the Risk Management Plan for the NWS on a continuous basis and propose practical mitigation plans and escalation of issues appropriately with ownership

B) Logistics Coordination

• Lead the process of Quarterly Physical Stock take to ensure records and physical stocks records are reconciled within active project life of awards and grants.
• Promote the timely development of Distribution Plans from program teams to ensure accurate distribution of supplies within active project life.
• Support the facility management to ensure adequate logistics support on the processes.

C) Asset Management

• Ensure a centralized program asset register is developed and maintained, that all assets are logged, issued with unique asset numbers and cards, and are tracked throughout the Area Office.
• Monitor the acquisition of assets in close adherence with the BIS requirements.
• Oversee key Trackers holding all closeout documentation including program supplies database, asset database, closeout letters, and stock donation certificates.

D) Warehousing and Inventory Management

• Monitor stocks and Program supplies are effectively entered on the Total Inventory Management Systems and or coordinate Stock Donation documentation for Program Supplies acquired.
• Responsible for stock control (ensuring monthly stock reports).

E) Information Management

• Use the organization’s cloud drive information management platform.
• Share weekly Reports with Internal Users to be constantly updated on Supply Chain Progress, Gaps, and where much effort is required to be invested to yield better outcomes.
• Establish and maintain an efficient log filing system.
• Participate in Logistics Cluster Meetings and other relevant Inter-Agency Collaboration engagements to stay constantly updated.

Competencies:

• Communication.
• Planning.
• Organizing.
• Professionalism.

Qualifications and Requirements:

• University bachelor’s degree in business administration, Management, Supply Chain, Logistics, and Procurement.
• At least 5 years of relevant experience in the areas of Supply chain, Logistics, Fleet Management, and Procurement in non-profit/humanitarian work.
• Proven experience in non-profit policies and procedures.
• High computer skills, essentially in Microsoft suits (Excel, Word, Outlook, Gmail, Drive).
• Ability to manage field teams remotely.
• Fluent in both Arabic and English languages (Written, Spoken, Reading)
• Turkish Citizenship

Desired Qualifications:

• Experience in Education, protection, and Early Recovery Programs
• Hybrid experience of both local and international organizations
• Turkish language fluency
• Ability to conduct field visits (Northwest Syria)
• Experience in capacity building and transfer of knowledge to the junior staff

General Terms and Conditions

Hurras provides equal employment opportunities to all applicants. Hurras believes in achieving diversity in its workforce by encouraging all qualified applicants, female and male, People living with disabilities to apply for the vacancies announced.

All Hurras members (staff, volunteers, partners, and interns) are committed to Hurras policies such as Code of Conduct, Prevention of Sexual Exploitation and Abuse Child Safeguarding Policy, Reporting Conflict of Interest, Reporting Misconduct, Reporting Sexual Exploitation and Abuse.

Child Protection Policy

The recruitment and selection procedures of Hurras reflect our commitment to protecting children from abuse.

Hurras is committed to ensuring a child-safe environment and applying a zero-tolerance approach toward child abuse and exploitation.

Hurras’s employees and volunteers are obligated to assume their responsibilities to protect children from harm and abuse and to ensure a safe environment for them during the implementation of the activities.

Discrimination, Abuse, and Harassment Policy

Hurras is committed to creating a diverse, inclusive, respectful, and safe work environment for everyone free from any form of harassment, abuse, exploitation, or misconduct during work.

Hurras’s employees and volunteers are obligated not to practice sexual exploitation and abuse, in exchange for the services they provide.