Supply Chain Officer

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ROLE PURPOSE

The role will work with the Supply Chain Coordinator and the Supply chain team to build the programmes Supply chain and operational capacity to plan and manage programmes resources and assets efficiently and effectively, assist the programmes meet their commitments and deliverables to their beneficiaries and donors.

By providing support to programme Supply chain on the specific aspects of Supply chain and programmes delivery, it is expected the Supply Chain Officer will be able to help programmes to:

1. Identify significant reduction in their operational running costs through the utilization and allocation of resources and helping programme implement effective recharge mechanisms
2. Improve accountability to donors and beneficiaries through implementation of regular reporting and strong control mechanisms.
3. Assist in the improvement of the quality and timeliness of projects delivery.

Reporting to the Supply chain coordinator, the Supply chain officer is responsible for providing efficient and effective Supply chain management support as per SCI policies and procedures. The main responsibilities are ensuring proper systems to control and monitor the procurement, and support storage, movement, and disposal and reporting of goods and assets from point of reception to the point of distribution, with the aim of providing and adequate and timely delivery of quality supplies to meet programme needs.

KEY AREAS OF ACCOUNTABILITY

• The Supply chain officer will ensure procurement, transport and distribution, warehousing and stock management and assets activities are carried out as per the SCI Supply Chain Policies.
• Ensure proper reporting of all Supply Chain Activities in a timely manner and in line with financial control mechanisms for Procurement and support management of stock, and assets.
• Consolidate and review the monthly Supply chain reports documenting action points and timelines to achieve them as well as follow ups.
• Assist the Supply Chain Coordinator in providing inductions to programmes teams on Supply chain procedures and procedures.
• Conduct procurement of program supplies in line with the organizations procurement policy
• Ensure suppliers are duly registered and qualified in the ProSave system
• Support the Supply chain coordinator to provide trainings/refresher sessions to programs and other staff on Supply Chain ERP systems like ProSave, Total Inventory Management (TIM) and others
• As a point person, ensure timely supplies of programmes materials to various field offices.
• Working with the Supply Chain Coordinator in determining the sources of supply of goods and services to meet programme needs.
• Develop and consolidate procurement plans and schedules with various project managers and ensure they are adhered to.
• Support management of programmes stocks, ensuring proper storage of stocks, stock levels are maintained in relation with programmes consumption.
• Consolidate and plan for transportation of project supplies to various field offices in a timely, reliable and cost effective manner.
• Support in managing the incoming and outgoing stock according to the warehousing and stock Management standards.
• Participate in Award Review Meetings, Kick Off/Close out meetings for different awards and give supply chain updates
• Support the appropriate storage and physical condition of stocks according to their specific requirements
• Assist in ensuring all stock are accounted for and dispatched with appropriate and relevant documentations and authorizations.
• Assist in ensuring that all project supplies are tracked using appropriate variables/criteria from point of dispatch to distribution/delivery.
• Assist in ensuring all stock movements are documented using SCI documents (GRNs, Waybills, Stock Releases, Stock Cards, Stock Reports)
• Assist in preparing and circulating the warehouse report on a weekly basis to the relevant budget holders and programme staff.
• Assist in ensuring all stock discrepancies/damages are properly documented, investigated and reported to budget holders and Supply chain Coordinator.
• Assist in Organizing and planning for the transportation of project supplies to the various field offices.
• Assist in ensuring warehouses are kept secure at all times and are maintained, clean, well -organised and pest free.

General:

Comply with Save the Children policies and practice with respect to child protection, code of conduct, health and safety, equal opportunities and other relevant policies and procedures

Contract Duration: 12 Months

Number of Vacancies: 1

Work Location: Nairobi

QUALIFICATIONS AND EXPERIENCE

Essential

• First degree in Logistics Management, business administration or related area
• 3 years’ prior experience in logistics management in the NGO sector, within country programmes and in emergency response/humanitarian environments
• Proven experience in all technical areas of logistics operations including procurement, transport/distribution, warehousing and stock management, fleet management, asset management, communications, and security
• Experience of working in remote field bases with limited infrastructure
• Experiencing in managing, and supervising and training staff in supply chain
• Ability to prepare Supply Chain reports
• Ability to synthesize and analyze information, and make clear, informed decisions
• Ability to build relationships quickly with a wide range of people, both internally and externally
• Strong planning, management and coordination skills, with the ability to organise a substantial workload comprised of diverse tasks and responsibilities
• Cultural awareness, with strong written and spoken communication and interpersonal skills
• Willingness to work and travel in often difficult and insecure environments;
• Fluent in English, both written and oral; Local language skills a major advantage.
• Commitment to Save the Children’s mission and values

Desirable

• Technical experience/training in specific areas of Supply chain e.g. fleet mechanics, IT/communications networks
• Technical experience/knowledge in specific types of humanitarian intervention e.g. Child protection, Education, Health, WASH, Food Security, Construction
• Experience working with ERP system
• Knowledge of ERP systems

THE ORGANIZATION

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.

We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated

HOW TO APPLY

Please apply in English saving your CV and covering letter as a single document, including your salary expectations for this role. To see a full a job description, please visit our website at

We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse. Employment is subject to our Child protection standards including background checks and adherence to our Child Safeguarding Policy.

Save the Children is an equal opportunity employer and seeks to employ and assign the best-qualified talent.

Female Candidates are encouraged to apply.

Disclaimer:

Save the Children International does not charge any kind of fee at whichever stage of the recruitment process, nor request for medical examination or records and does not act through recruitment agents whatsoever.