Supply Chain Coordinator

General Description of the Organization:

Orange is a non-governmental civil society organization devoted to alleviating the suffering and improving the sustainability mechanisms of conflict affected population.

Orange partners directly with affected Syrian populations delivering humanitarian and development programmes, Livelihood, Education, and Protection, to enable them to improve their living practices and their sustainability mechanisms.

Orange also collaborates with national and international non-governmental organizations, local initiatives responding to the humanitarian Syrian crisis with capacity development programmes, to be better equipped with the skills they need to prepare and respond to affected population’s needs and to ensure that these communities where we work in are ready for any future disasters.

Job purpose:

The Supply Chain Coordinator is responsible for the planning, daily management, reporting and compliance with Orange policy and procedures for the logistics functions in the country. The responsibilities include procurement, transport, warehouse and asset. in accordance with Orange Logistics policies and procedures and relevant policies, To support the effective operation of the Orange Turkey Office and related activities by providing general logistics support,

Duties, objectives and competencies:

Logistics planning and activities

• Strategically plan and manage logistics activities related to procurement, transport, assets and warehouses
• Evaluating and verifying along with Projects Managers monthly procurement plan for all projects and share monthly procurement plan logistics team.
• Cooperate with other team leaders connected with logistics activities
• Full responsibility for obeying and implementing of Orange rules regarding procurements and counteracting of Money Laundering and Terrorism Financing
• Planning, prioritization and evaluation for Turkish and Syrian Logistics staff task.
• Establish a reasonable and appropriate lead-time for ordering and delivery of goods, ensuring this lead-time is followed up and achieved.
• Make sure to Provide documentary justification of expenses to the finance department.
• Oversee all procurement activities and make sure that all procurement documentation in accordance with required Purchase Procedure.
• Set up and maintain a database of local suppliers, detailing criteria of quality, price, service, ethics etc.
• Represents the logistics team in all tender committees in Turkey
• Undertake quotations or launch Calls for Tender.
• Make sure that conditions and nature of goods received as required by the contract

Contracts and Documentation:

• Draft and review all necessary contracts connected with suppliers.
• Ensure all payments are processed on time
• Make sure to keep contracts register for all logistics activities.
• Make sure that ATC are prepared for all suppliers before sign the contract.

Stock Management:

• Make sure to maintain all Orange storage facilities at Turkey Office and Syria office in accordance with the Orange Logistics Procedures
• Make sure to maintain stock cards for all inventory stored.
• Monitor stocks of stationery and office supplies, report on consumption and raise OQRFs to replenish when required, ensuring no stock outs disrupt activities;
• Report to Operations Manager on inventory levels (daily, weekly, monthly as required).

Asset Management:

• Effectively follow all asset management procedures in all orange offices and ensure compliance with the Orange Logistics Procedures and relevant Policies.
• Oversee the management of the Orange Fixed Assets Register (FAR) in all Orange offices to ensure accurate and current location of all and any assets in all offices.
• Report receipt, movement, damage and disposal of all assets to Operations Manager, and entered into the FAR upon receipt, an Asset Receipt Certificate is completed and filed with a copy of the invoice, and all assets are appropriately labelled/tagged in accordance with the Orange Logistics Procedures.
• Adequately store and keep secure all assets at the Offices
• Ensure that the track Asset Transfer Certificates for all assigned or returned assets, ensuring electronic and hard copy filing systems are maintained and up-to-date;

Fleet Management:

Management of the Project fleet in Turkey, Overseeing the maintenance of the Project fleet, Ensure Log Book is kept for each vehicle.

Other Duties:

• Other tasks and responsibilities as directed by the Operations Manager
• Fulfil Orange reporting requirements;

Requirements (essential):

• BA in relevant field (Accounting, Logistic, Economic. etc.)
• At least 3 years of relevant work experience in areas such as procurement, logistics, office/business administration in private or government sectors
• Strong computer skills in Microsoft packages, including Excel, Word, and Outlook (particular emphasis on Excel)
• Ability to manage and prioritise a varied workload in a in a rapidly changing work environment;
• A flexible approach to work and willingness to take on extra duties, work additional hours or on weekends as required;
• Willingness to learn and to take on extra duties as required;
• Excellent attention to detail;
• Trustworthy and honest; and ability to write, speak and work in English (intermediate).
• Diplomacy and negotiation skills; and
• High communications skills and deep knowledge of the Syria context.
• Excellent in English and Arabic, Turkish will be an asset.

Orange’s Values and Principles:

We believe that:

• Maintaining a positive, healthy, and trusting relationship are central to making the partnership a success.
• Appropriately trained and resourced staff and volunteers are key to effective and efficient service and program delivery in the development sector.

We are committed to:

• Shared responsibility, accountability, and decision-making in any partnership.
• Providing access to high-quality learning empowers people and professionals in the development sector, particularly in the developing world.
• Learning from each other strengthens and enhances the long-term sustainability of our services and programs for the benefit of the children and communities we serve.

Child safeguarding policy

Orange aims to create a safe organization for children but is also aware of the need to keep child protection concerns proportionate and to guard against over-zealous attitudes. Child abuse thrives in closed and secretive atmospheres. Orange’s best protection is to create an open and aware culture where people are not afraid to speak about their concerns.