Supply Chain Coordinator

Danish Refugee Council, one of the world’s leading humanitarian NGOs, is currently looking for a highly qualified Supply Chain Coordinator.

About the Job

Overall purpose of the role:

• Responsible for all procurement of goods and services, warehousing, transportation, vehicle fleet management and general logistics support to the programme.

• Support logistics/procurement staff and functions in all DRC offices

• Contribute to the development of country strategies.

• Responsible for the effective implementation of logistics/procurement systems and functions with a particular focus on compliance to the Operations Handbook

Geographic scope: Country (Turkey)

This role has a country focus and ensures compliance to DRC procedures and guidelines within the country. The role contributes to the development of country strategies, which are translated into action plans and day-to-day tasks. The role provides support and/or technical guidance to country operations while overseeing country activities.

Duties and Responsibilities:

Coordination

• Contributes to the daily operation with comprehensive knowledge in logistics and procurement
• Lead the coordination with the programme staff to ensure logistics & procurement involvement in the whole programme cycle
• Ensure that all logistics & procurement specific DRC/donors’ rules and policies are understood and respected
• Technical support.

Procurement

• Ensure that procurement policies and procedures are rigorously followed
• Procurement of all goods and services
• Establish and follow up annual procurement plans
• Track all orders, purchases and deliveries
• Oversight of all purchase and service contract to ensure DRC’s interests are protected
• Optimize all logistics operations to increase cost effectiveness including setting up longer term supply contracts
• Ensure DRC supplier due diligence is effective
• Organize procurement trainings for non-logistics staff and small-scale refresher training for procurement staff.
• Visit each office to assess full compliance and implementation of Operations Handbook across all field offices
• Ensure implementation of CAST/audit recommendations relating to logistics/procurement.
• Compile monthly reports received from field offices to provide country procurement reports to relevant managers.

Logistics

• Ensure compliance and implementation of Operations Handbook across all field offices for all logistics functions.

Fleet:

• Management of rental and owned vehicles, generators, other transport facilities (in line with DRC guidelines)
• Provide monthly comprehensive country reports on fleet management (costs) to SMT.
• Advise on any increase/improvement of fleet capacity in country.

Asset:

• Registration, maintenance, repairs-maintenance & disposal of DRC assets accordingly to donors’ rule and policies (in line with DRC guidelines)
• Provide guidance in disposal methods for unused or expired Asset with prior Donor/DRC Country director approval

Warehouse

• Manage the DRC warehouse and stores (in line with DRC guidelines)

Premises

• health and safety, contract management and repairs/maintenance at DRC premises

Transport

• Management of all transportation of goods and people (via road, river, air) to-from areas of operations and-or other DRC offices

DRC Dynamics ERP System

• Ensure proper application of ERP supply chain processes in the region
• Apply reports and data analytics from ERP supply chain system to improve supply chain performance

As Coordinator the post-holder is responsible for the following:

• Responsible for coordinating strategy and operations within a specific discipline in a region or country
• Usually has technical line responsibilities within a given discipline, for both strategy and operations
• Provides expert advice and support to set strategy and assure operational quality and compliance

Supervisor responsibilities:

• Coordinates the daily activities of small teams, often comprised of subordinates and/or employees carrying out similar tasks
• Does not have direct line management responsibility for staff, but may contribute to recruitment and/or performance appraisal of members of the team
• Implements the manager’s decisions through the work of subordinate employees, often playing a role in deciding how to do it; and how to achieve the objective set by the manager.

About you

To be successful in this role, you must have master’s degree in a relevant field (e.g. Business Administration, Logistics and/or Supply Chain Management), Certification in Humanitarian Logistics Supply Chain (desired if no academic degree) and driving license.

Moreover, we also expect the following:

Required qualifications

• Minimum 5 years of working experience in a similar position
• Working experience in an (I)NGO
• A good understanding of the procurement rules and regulations of major international donors
• Excellent skills in MS Word, Excel, and PowerPoint
• Full professional proficiency in English

All DRC roles require the post-holder to master DRC’s core competencies:

Striving for excellence: Focusing on reaching results while ensuring an efficient process.

Collaborating: Involving relevant parties and encouraging feedback.

Taking the lead: Taking ownership and initiative while aiming for innovation.

Communicating: Listening and speaking effectively and honestly.

Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

We offer

Contract length: 11 Months

Employment Band: NM-G1

Designation of Duty Station: Country Office (Hatay)

Start date: 01.02.2023

Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for Nationals.