Supply Chain Assistant

General Description of the Organization:

Orange is a non-governmental civil society organization devoted to alleviating the suffering and improving the sustainability mechanisms of the conflict-affected population.

Orange partners directly with affected Syrian populations by delivering humanitarian and development programs, Food Security, Livelihood, Education, and Protection, to enable them to improve their living practices and sustainability mechanisms.

Orange also collaborates with national and international non-governmental organizations and local initiatives responding to the Syrian humanitarian crisis with capacity development programs to be better equipped with the skills they need to prepare and respond to the affected population’s needs and to ensure that these communities, which we work within, are ready for any future disasters.

Job Purpose:

The role of the Supply Chain Assistant is to support the Centre Coordinator.

They will be involved in procurement request preparations and procurement activities to provide the beneficiaries with requested assets and materials according to Orange’s policies and procedures.

The Supply Chain Assistant will ensure effective management and communication within the projects and stakeholders. This position will report directly to the Centre Coordination and technically to Logistics Officer in the Head Quarter.

Duties, objectives, and competencies:

• Timely and duly preparing elements of the procurement plan for PAS items for self-employment services in Orange Kahramanmarash Office and monitoring their implementation, such as raising related PRs, preparing RFQs, and distributing PAS items.
• Ensure that all orders are tracked from the point of planning and request through to the final receipt
• Prepare the relevant documents for the cases of procurement of goods, services, and works
• Assistance in evaluating bids and proposals and ensuring the bids evaluation report, technical evaluation, minutes of negotiations and negotiated contract, and selection of consultants contain all the facts and information required to justify the selection process of service providers.
• Assist in the joint verification of procured goods and equipment and ascertain the item’s conformity to technical specifications and quantities.
• Ensure the high quality of PAS items received from various suppliers that Orange is working with.
• Overseeing deliveries to beneficiaries and preparing the necessary documentation during the distribution of PAS items.
• Maintaining good communications with supply chain staff in other Orange locations and partner organizations.
• Assist in the distribution of productive assets in coordination with the Center Coordinator.
• Participate in monthly follow-ups with beneficiaries of productive assets after the distribution, deliver data, and report to the respective supervisor
• Facilitate identification of needs/access to additional training for PAS beneficiaries.
• any other duties may request by line manager.

Requirements:

• Bachelor’s degree in a related field
• Experience in supply chain management, including procurement, transport, asset management, warehouse, and stock management
• Experience with standard public procurement procedures and documentation.
• Strong computer skills in Microsoft packages, including Excel, Word, and Outlook
• Ability to manage and prioritize a varied workload in a rapidly changing work environment
• A flexible approach to work and willingness to take on extra duties.
• Excellent attention to detail and ability to cope with high workload and stress
• High negotiation and communication skills
• Fluent in Turkish.
• Arabic Language is an asset.
• Good in the English Language.
• Turkish citizen.

Orange’s Values and Principles:

We believe that:

• Maintaining a positive, healthy, and trusting relationship are central to making the partnership a success.
• Appropriately trained and resourced staff and volunteers are key to effective and efficient service and program delivery in the development sector.

We are committed to:

• Shared responsibility, accountability, and decision-making in any partnership.
• Providing access to high-quality learning empowers people and professionals in the development sector, particularly in the developing world.
• Learning from each other strengthens and enhances the long-term sustainability of our services and programs for the benefit of the children and communities we serve.

Child safeguarding policy

Orange aims to create a safe organization for children but is also aware of the need to keep child protection concerns proportionate and to guard against over-zealous attitudes. Child abuse thrives in closed and secretive atmospheres. Orange’s best protection is to create an open and aware culture where people are not afraid to speak about their concerns.