Danish Refugee Council
The Danish Refugee Council (DRC) is a leading protection agency with a mandate is to promote and protect durable solutions to conflict and displacement affected populations on the basis of humanitarian principles and human rights.
DRC has been operating in Ukraine since 2014, currently DRC employs over 250 staff in Ukraine and will continue significant scale-up in 2022 to implement emergency response in the Protection, Livelihoods, Shelter/NFIs and Humanitarian Disarmament and Peacebuilding (humanitarian mine action) sectors, using direct interventions, support to duty bearers and civil society organizations (CSOs), and partnerships with CSOs. DRC will continue and adapt its durable solutions portfolio to the evolving context.
DRC is currently looking for Supply Chain Assistant to join our team in Poltava.
Overall purpose of the role:
Provides administrative and/or technical logistics and procurement support including fleet management and warehousing.
Geographic scope: Base (Poltava)
This role has a base focus and ensures compliance to DRC procedures and guidelines at base level. The role contributes to the development of base strategies, which are translated into action plans and day-to-day tasks. Will be based in Poltava with travel to other location in when requited
Main responsibilities
Administration
- Ensure that all orders are tracked from point of planning and request through to final receipt;
- Prepare the relevant documents for the procurement of goods and services;
- Participate in evaluation of bids and proposals and make sure the bids evaluation report, technical evaluation, minutes of negotiations and negotiated contract in selection of consultants contain all the facts and information required to justify the recommendations made in the report;
- Participate in the joint verification of procured goods and equipment and to ascertain the items conformity to Technical Specifications and Quantities;
- Check that all assets old and new are properly recorded and tagged;
- Perform the physical asset check;
- Overseeing deliveries to and dispatches from DRC warehouses and effecting the necessary documentation;
- Maintaining good communications with warehouse staff in other DRC locations and partner organizations;
- Correctly apply ERP supply chain processes.
Fleet management
- Assist with Fleet Management tasks as needed;
- Updating daily vehicle movement schedule and records and assigning of all mechanical transport as required;
- Compile regular fuel consumption reports and monthly vehicle utilization analysis.
Required experience and competencies:
- Minimum 1 year of relevant work experience;
- Experience in administrative tasks, including filing systems;
- Excellent IT skills, including experience in operating an ERP supply chain system preferred;
- Experience in supply chain management including procurement, transport and distribution, warehouse and stock management;
- Experience with standard procurement procedures and documentation;
- Experience with auto mechanics or electrical installations (Not a must);
- English proficiency preferred;
- Fluency in local language.
All DRC roles require the post-holder to master DRC’s core competencies:
- Striving for excellence: Focusing on reaching results while ensuring efficient processes;
- Collaborating: Involving relevant parties and encouraging feedback;
- Taking the lead: Taking ownership and initiative while aiming for innovation;
- Communicating: Listening and speaking effectively and honestly;
- Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.
Required education:
Diploma or equivalent professional qualification.
We offer
Contract length: 3 months renewable depending on performance and available funding.
Level: I – Non-manager
Start date: ASAP
The application is open for Ukraine citizens only. Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for National Staff.
Application process
All applicants must send a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered.
Closing date for applications: 23 August 2022