Supply Chain and Logistics Coordinator

Background: IRC Supply Chain entails all the systems and support functions necessary to implement programs effectively, inclusive of procurement, logistics, inventory, property, and asset management, as well as vehicle and fleet management. Global Supply Chain (GSC) provides Supply Chain (SC) support to all IRC offices worldwide. GSC experts ensure that SC activities are conducted in the best interest of the IRC and in compliance with applicable policies, Standard Operating Procedures (SOPs) and donor requirements.

Job Overview: As a key member of the IRC in Denver team, the Supply Chain and Logistics Coordinator supports procurement efforts and oversees Contributions-In-Kind (CIK) recordkeeping and reporting requirements. This position leads procurement efforts, manages IRC in Denver’s fleet in accordance with established protocols, and coordinates other related supply chain activities. Additionally, this position supervises the Inventory Specialist and may supervise interns and volunteers assigned to the Operations department. The Inventory Specialist maintains storage space and is responsible for collecting, tracking, and disbursing inventory, including both purchased items and CIK, to staff to support refugees and other clients assisted by IRC.

Major Responsibilities:

Major responsibilities include, but are not limited to:

Procurement

• Research potential new vendors for needed furniture and household items and establish new vendor relationships in accordance with IRC procurement policies.
• Support procurement efforts by coordinating with vendors, managing supply lists, and tracking and communicating market prices. Inform management team of inventory-related needs.
• Order supplies, equipment, etc. in accordance with supply chain and financial compliance guidelines and coordinate servicing and repairs needed.
• Manage vendor billing/invoices in coordination with Finance team.
• Conduct distribution and network studies, monitor inventory, and analyze business requirements to develop strategies to achieve desired delivery times.
• Create, monitor, and maintain relationships with external partners and vendors.
• Ensure compliance with Anti-Terrorism Convention (ATC) and other policies, updating records and systems as needed to maintain required documentation.

Inventory Supervision

• Supervise the Inventory Specialist managing on- and off-site storage of household goods and personal effects intended for distribution to IRC clients.
• Label, organize, and track items, and ensure storage facilities are well-secured, clean, and properly maintained.
• Oversee periodic physical inventory counts and record timely and accurate data in IRC’s systems.
• Ensure accurate recordkeeping to account for and track incoming and outgoing inventory.
• Provide accurate and up-to-date digital and physical inventory records for regular reporting purposes.
• Coordinate the daily operations of donation storage areas, including receiving, storing, stocking, and distributing in-kind goods in an organized manner.
• Observe correct stacking and turnover by implementing industry-standard procedures.
• Collaborate with colleagues and members of the community to safely load, unload, and disburse goods in strict accordance with IRC and donor requirements.
• Move equipment and goods between facilities as needed to meet business requirements.
• Update tracking/management database with asset information.
• Receive and barcode inventory and manage disposition of assigned equipment per IRC policies.

Other

• Maintain vehicles and coordinate fleet management in accordance with established protocols.
• Train and lead the activities of volunteers and interns, as needed.
• Make recommendations for continuous improvement in supply chain, logistics, and inventory management.
• Use personal, insured vehicle, an IRC vehicle, and/or public transportation (where available) to travel and transport clients and materials as needed throughout the service delivery area.
• Participate in special projects as requested by the Operations Manager.
• Other duties as assigned.

Job Requirements:

Education

• Bachelor’s degree business administration, supply chain management, or similar field strongly preferred. May be substituted with equivalent years of relevant work experience.

Work Experience

• Minimum 3 years of related professional experience; preferably in a not-for-profit or other social services environment.

Demonstrated Skills & Competencies

• Demonstrated ability to promote an organizational culture that reflects IRC’s core values of service, accountability, integrity, and equality.
• Ability to lead in a way that recognizes that IRC’s work is best accomplished through the true collaboration of individuals from many cultures with a great variety of skills and perspectives.
• Strong relationship building, diplomacy and networking skills; ability to effectively build internal and external relationships.
• Demonstrated ability to manage complex logistics involving multiple stakeholders within a limited timeframe.
• Demonstrated success working and communicating effectively in a multi-cultural environment.
• Self-starter with excellent problem-solving skills combined with the proven ability to prioritize and manage time effectively.
• Superb organization, planning, and logistical skills.
• Attention to detail and accuracy in work product.
• Fluent in English, both spoken and written.
• Proficient in Microsoft Office applications (Word, Excel, Outlook); ability to use the internet and other digital tools for data entry, research, and problem-solving purposes.
• Able to lift 50 lbs. safely.
• Valid driver’s license and access to a reliable, insured personal vehicle.

Work Environment:

• This in-person position moves between a standard office environment and a warehouse environment.
• Occasional weekend and/or evening work is required.
• This role entails periodic travel in and around the Denver metro area to attend meetings, carry out the responsibilities outlined above, and represent the IRC with donors, partners, and vendors.
• Staff are required to adhere to IRC’s COVID risk mitigation policies, which may include masking, physical distancing, enhanced hygiene practices, symptom screening, and isolation and quarantine when needed. IRC policies may be stricter than federal, state, or local level policies.

COVID-19 Vaccination Requirement: In accordance with IRC’s duty to provide and maintain a workplace that is free of known hazards and our commitment to safeguard the health of our employees, clients, and communities, IRC requires candidates who are selected for interview to furnish proof of full vaccination against COVID-19 to be considered for this position.

Commitment to Diversity and Inclusivity: IRC is committed to building a diverse and inclusive organization. We strongly encourage applications from candidates who can demonstrate that they can contribute to this goal.

Equal Opportunity Employer: We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us at [email protected] to request accommodation.

Compensation and Benefits: This position is a full-time, regular position scheduled at 37.5 hours per week, classified as non-exempt and eligible for overtime under state and federal law. Starting compensation is $28- $32 per hour, depending on experience and qualifications. We offer a comprehensive and highly competitive set of benefits. In the US, this total compensation package includes: 10 sick days, 10 US holidays, 20-25 paid time off days depending on role and tenure, medical insurance starting at $120 per month with low to no deductible; dental insurance starting at $7 per month; vision insurance starting at $5 per month; FSA for healthcare, dependent care, and commuter costs; a 403b retirement savings plans with immediately vested employer matching; disability & life insurance; generous parental leave; and an Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles. In addition, the IRC in Denver offers annual staff development funds and actively promotes learning and growth for its team.