Cowater International
KEY INFORMATION
Job Title: Sub-grants Financial Specialist
Position/ Contract Type: Long Term Consultancy
Duration of Initial Contract: 12 months, starting ASAP (up to a total of 40 days)
Position Location: Jordan (Working remotely with sub-grantees in Jordan, Lebanon and Iraq)
Language Required: Arabic, English
1. SUMMARY OF THE PROJECT
Launched in December 2021 and implemented by Cowater International, the Middle East Support Services Project (ME-FSSP) will primarily support the development and humanitarian objectives of Canada’s Middle East Strategy by providing administrative, financial, procurement, and logistical services in Jordan, Iraq, Lebanon and the region.
Global Affairs Canada, through its ME-FSSP, will provide funds to support local development initiatives (LDI) of local civil society organizations (LCSOs), community-based organizations (CBOs), research institutions, think tanks, and other local partners across Jordan, Iraq and Lebanon based on GAC’s thematic areas and program targets.
2. OBJECTIVE
The primary objective of this consultancy is to ensure that the financial reports submitted by the sub-grantees implementing the Local Development Initiatives (LDIs) in Jordan, Lebanon and Iraq are aligned with the Field Support Services Project’s financial rules, regulations, and guidelines.
3. SCOPE OF SERVICES
Review Process:
- Undertake a thorough examination of the financial reports to ensure compliance with sub-grant regulations and consistency with Standard Operating Procedures (SOPs).
- Assess the availability and quality of supporting documentation.
- Validate budget line totals by cross-referencing them with supporting documents.
Documentation:
- Incorporate comments within the financial report to highlight identified errors in budget lines.
- Provide comprehensive feedback to ME-FSSP’s financial focal point in writing and verbally.
Follow-up with LDIs Financial Focal Points:
- Coordinate with LDIs financial focal points to address, clarify and resolve comments embedded in the report.
- Collect the final version of the financial report, along with supporting documents, and forward them to the ME-FSSP’s financial focal point.
4. REPORTING
The Specialist reports directly to ME-FSSP’s Financial Officer who has full responsibility for the administration of the contract, including the approval of delivery of assignments, timesheets and invoices. Reports include, but are not limited to:
- Financial reporting which consists of a detailed monthly invoice, covering the Specialist’s fees for the services rendered during the previous month indicating the date, the day and the number of hours worked for each day as well as any necessary and reasonable expenses incurred during the previous month, including all original receipts in support of the expenses claimed.
- Any other reports, as requested by ME-FSSP, in relation to the assigned tasks.
5. LOCATION, TIMELINES AND ESTIMATED LEVEL OF EFFORTS
- This contract will be valid for 12 months of signature.
- The Specialist should be located in Jordan, and must be ready to travel to different locations in Jordan.
- The approval of all travel must be obtained from the ME-FSSP Project Manager prior to the commencement of the trip.
- The basis for payment and payment schedule will be based on a fixed-time rate contract.
- The level of effort is estimated at up to 40 days depending on the needs and activities of the program.
6. ADMINISTRATIVE ARRANGEMENTS
- The Specialist will be contracted under the ‘Middle East Field Support Services Project’ (ME-FSSP) administered by Cowater International.
- The Specialist is expected to use their own workspace, equipment, and materials, as office space will not be provided.
- Payment to the Specialist will be made according to the agreed daily rate, reflecting the level of effort outlined in monthly financial timesheets and reports. All activities and services must align with approvals ME-FSSP’s Finance Officer.
7. EDUCATION AND EXPERIENCE
- Degree in finance, accounting, or any related field.
- Minimum of 5 years of demonstrated professional experience in finance and sub-grant management.
- Previous experience working with international organizations and local non-governmental organizations, preferably in Jordan, Lebanon, and Iraq.
- Knowledge of Global Affairs Canada’s results-based financial rules and procedures is a plus.
8. LANGUAGE REQUIREMENTS
- Fluency in oral, reading and writing in English, and Arabic languages.
How to apply
For your application to be considered, please send all requested documents to [email protected], with “Sub-grants Financial Specialist” in the subject line latest by 16 Dec 2023.
Candidates are encouraged to apply as soon as possible by sending the following documents:
* A CV indicating all similar experience, as well as the contact details (email and telephone number) with at least three (3) professional references.
* A brief statement as to why you consider yourself the most suitable for the assignment.
* Financial proposal that should specify an all-inclusive daily rate in JOD/USD. The proposal should be all-inclusive and consider various expenses that will be incurred during the contract, including the daily professional fee and when applicable any other relevant expenses related to the performance of services under the contract, excluding travel expenses.
Due to the large number of applications, we receive, we are able to inform only the successful candidate(s) about the outcome or status of the selection process. Qualified women and people with disabilities are encouraged to apply.
Kindly note that received CVs might be added to the ME-FSSP database for experts for potential future assignments.
ABOUT US
With more than 35 years’ experience, Cowater International is Canada’s global leader in management consulting services specializing in international development and has managed the implementation of over 800 projects in more than 80 countries around the globe. We work with governments, partner organizations, communities and civil society to design and implement sustainable solutions that generate lasting social, financial, and environmental impacts. Our adaptive approach to management has led to our award-winning work and recognition as one of Canada’s Best Managed Companies in 2017 and 2018. Headquartered in Ottawa, Canada, Cowater International also has corporate offices in Montreal, Quebec, Paris, France, Pretoria, South Africa, and London, United Kingdom, Nairobi, Kenya in addition to project offices in a wide variety of other locations across Sub-Saharan Africa and Asia.
We thank you for your interest in building a better tomorrow with Cowater International.