Administrative Coordinator

High Lantern Group Administrative Coordinator
Location: NYC or Washington D.C.

High Lantern Group (HLG) is a strategic positioning and reputation management consultancy focused on developing early-stage strategy and communications for some of the most iconic brands and dozens of notable public and private organizations.

HLG is looking to hire an Administrative Coordinator to join our fast-paced New York City team, with a particular focus on supporting the Global Coalition on Aging, which HLG conceived, created, and manages. GCOA is the world’s leading business voice on aging policy and strategy, with a broad-based global agenda executed from HLG’s New York office. This is an opportunity to work alongside smart and dedicated individuals who inspire and push each other to achieve their best work, and to contribute to a culture of excellence and high performance.

The Administrative Coordinator will engage in a range of administrative and consulting work in the fields of strategic communications, public affairs, public policy, and business strategy, as well as provide critical administrative support. It is anticipated that this role will be virtual, at least through mid-2021.

Responsibilities

Conducting market and public policy-related research
Constructing reports and presentations for internal and client delivery
Drafting client deliverables and other collateral, including fact sheets, messaging documents, blogs, op-eds, newsletters, and press releases
Identifying key influencers on relevant issues and important forums where client topics are debated and discussed
Developing client proposals and engagement strategies
Maintaining client information databases
Handling meeting and event management, both inside and outside the office, including RSVP lists, external venue identification, catering coordination and meeting set-up
Supporting client needs through excellent interpersonal and communications skills
Assisting with client administration and support, as needed
Providing high-level administrative support to the NYC office
Providing exceptional organizational support to the NYC-based Managing Partner, including calendar and contact management and coordination of global and domestic speaking engagements, presentations, meetings, and travel
Managing, vetting, prioritizing and planning for Managing Partner’s meetings, conferences, speaking engagements and business trips, including creating detailed logistical briefs and other preparation materials
Coordinating and synchronizing NYC office-wide calendar
Coordinating general HLG office administration with G100 office manager
Experience and Attributes

Motivated self-starter with experience or interest in strategic communications, business, politics, and public policy
BA with one or two years of professional work experience
Excellent writing, research, and communication skills
Strong attention to detail and the capacity to balance multiple responsibilities in a fast-paced environment
The ability to work both independently and as part of a team
Strong professional presence
High-energy, resourceful, and solutions-oriented
Fluent in Microsoft Office (Outlook, PowerPoint, Excel, and Word), Salesforce, and Google Drive
Experience with spreadsheets and other data farming techniques
Ability to manage multiple tasks and professional services work schedule, which often includes off-hours
We will accept applications until the position is filled. Finalists for position will be asked to complete a writing test. Compensation commensurate with experience.

About High Lantern Group

High Lantern Group is one of the preeminent consulting firms in the growing field of strategic positioning and corporate reputation. We use the power of ideas and signature issues to help clients build influence, enhance reputation and gain competitive advantage. Since it was founded seven years ago, High Lantern Group has served more than 75 globally prominent corporations, associations and leaders across numerous industries and issue sectors.

From our start, we imagined a new kind of consulting firm, one dedicated to delivering new ideas and fresh perspectives; that feels like a natural extension of the client; that can complete their thoughts and push them further. We imagined a firm with the kind of consultants we always wanted to work with: smart, resourceful and driven to excellence. We built High Lantern Group from the ground up to deliver that – from our care in hiring, to our attention to talent development, to the services and processes we use to meet our clients’ challenges.

Today, we are poised for the next phase of expansion, with growing offices in New York City, Washington, DC, Los Angeles, Philadelphia, Atlanta, Asheville, NC, and Geneva, Switzerland. For more information on our people and capabilities, please visit us at www.highlanterngroup.com.