International Organization for Migration
Position Title: Sr. Monitoring and Evaluation Assistant
Duty Station: IOM Philippines Country Office (Cotabato City)
Classification: General Service Staff, G-6
Type of Appointment: One Year Fixed Term, one year with possibility of extension
Estimated Start Date: As soon as possible
Closing Date: 23 February 2024
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, it works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive environment. It is one of the factors that makes the organization qualified to deal with the complex issue of migration. IOM sees that diversity is one of the organizational strengths.
IOM aims to foster an inclusive workplace where everyone treats each other (including colleagues and beneficiaries) with dignity and respect.
Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Under the overall supervision of the Head of Sub-Office and under the direct supervision of the National Project development and Reporting Officer in Cotabato, Philippines, and with technical supervision provided by the National M&E Officer in Manila, the successful candidate will provide support to the information management, monitoring, evaluation, and learning needs of the IOM’s humanitarian, development, and peacebuilding programming in Mindanao. S/he is also expected to serve as the technical focal to support the development and operationalization of Accountability for Affected Population (AAP) framework for Mindanao programming.
Core Functions / Responsibilities:
1. Support the heads of thematic units, with technical guidance from the National M&E Officer in Manila, develop M&E plans and tools in line with IOM and donor requirements.
2. Coordinate and guide, with technical guidance from the National M&E Officer, the M&E Units across Mindanao in terms of standardizing and localizing data and information management for better M&E tracking.
3. Provide guidance and support to relevant field counterparts including information management (IM)/Monitoring & Evaluation (M&E) colleagues to implement the process of monitoring targets and indicators using agreed M&E Frameworks and work plans, including application of standardized M&E tools and facilitate and guide their application within the project area of responsibility (AoR).
4. Undertake duty travel to support field monitoring and evaluation visits in coordination with Programme Coordinators to monitor technical compliance and timely execution of projects vis-à-vis approved plans and baselines.
5. Coordinate IM/ME missions commissioned/organized by external partners and donors and facilitate access to M&E data to relevant stakeholders.
6. Conduct regular M&E coaching and feedbacking sessions for colleagues and Implementing Partners (IPs) in the field to:
a) promote adherence to agreed standards of implementation.
b) create greater awareness of reporting requirements.
c) encourage widespread use of appropriate data collection methods; and
d) gather feedback regarding the effectiveness of these methods.
7. Consolidate and analyze data on programme implementation and indicators, report any deviations and issues to the supervisor and National M&E Officer, and support in providing recommendations to address the challenges.
8. Draft, review, and consolidate monitoring reports, and contribute to regular and timely distribution of information and communication materials on Mindanao programming across the Mission and relevant humanitarian and development stakeholders in the country, ensuring the accuracy of data and information and highlighting results, impact and best practices and lesson learned.
9. Support the organization of mid-term and final evaluations in line with IOM and donor requirements.
10. Provide relevant IM/M&E information and assistance in the development of projects in particular in order to meet the requirements on M&E as set out by donors and IOM M&E framework.
11. Serve as the technical focal to support the development and operationalization of Accountability to Affected Population (AAP) framework for IOM’s programming in Mindanao; and contribute to execution of risk mitigation measures in Mindanao programming including on Sexual Exploitation and Abuse (SEA).
12. Perform such duties as may be assigned.
Required Qualifications and Experience
- Bachelor’s degree in Social or Political Science, Development Studies, Statistics or any related field from an accredited academic institution with four years of relevant professional experience; or
- Completed High School degree from an accredited academic institution with six years of relevant professional experience.
- Experience in Information Management for Programme Monitoring and Evaluation in Mindanao context.
- Experience in IM/M & E development and implementation, information analysis and report writing.
- Working experience with UN agencies, NGOs and/or other humanitarian and development agencies.
- Proven ability to consolidate and validate information from multiple sources.
- Proven ability to work with basic presentation software, e.g. Microsoft PowerPoint and Excel, a must.
- Knowledge of ACCESS and statistical analysis, preferred.
- Knowledge on project management in a development and health context ideal
- Solid knowledge of Mindanao context, especially the various conflict contexts in the BARMM, an asset
- Extensive knowledge in the BARMM Provinces cultural practices and context setting.
For this position, fluency in English is required (oral and written).
Working knowledge in any Mindanao languages.
Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).
The incumbent is expected to demonstrate the following values and competencies:
Values – all IOM staff members must abide by and demonstrate these five values:
- Respect and promote individual and cultural differences. Encourages diversity and inclusion.
- Maintain high ethical standards and act in a manner consistent with organizational principles/rules and standards of conduct.
- Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Demonstrates willingness to take a stand on issues of importance.
- Shows compassion for others, and makes people feel safe, respected and fairly treated.
Core Competencies – Behavioural Indicators level 1
- Develop and promote effective collaboration within and across units to achieve shared goals and optimize results.
- Produces and delivers quality results in a service-oriented and timely manner; is action-oriented and committed to achieving agreed outcomes.
- Continuously seeks to learn, share knowledge and innovate.
- Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
- Encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
IOM’s competency framework can be found at this link.
Competencies will be assessed during a competency-based interview.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa, and authorizations by the concerned Government, where applicable.
Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.
The position involves onsite and/or offsite work (or a combination of both). The working modality will be further discussed during the interviews if the candidate is available to work on-site and/or offsite.
How to apply
In order for an application to be considered valid, IOM will only accept applications which should include a cover letter (not more than one page), a résumé highlighting the required education and experience, and a duly completed IOM Personal History Form. To access the form, please visit this link (four pages).
Interested candidates are invited to submit their applications via [email protected] not later than 23 February 2024. Position title and SVN Number (VN 2024 008_Sr. Monitoring and Evaluation Assistant) should be specified in the SUBJECT field.
Only shortlisted candidates will be contacted.
Deadline: 23 Feb 2024