Sr. Human Resources Associate

About Us

International Business & Technical Consultants, Inc. (IBTCI), a U.S. based international development consulting company established in 1987, has worked in over 100 countries and implemented over 300 projects. IBTCI serves government agencies, private sector companies, and several donor agencies. IBTCI specializes in monitoring, evaluation, research, and learning (MERL) and institutional support across many areas and sectors including, but not limited to, conflict and crisis, democracy and governance, agriculture, economic growth, food security, education, environment, and global health.

Job Title: Sr. Human Resources Associate
Department/Location: Vienna, VA
Reports To: Senior International Human Resources & Benefits Manager
Type: Regular Full-Time
Classification: Non-exempt

Clearance Required: N/A

Overview:

Join our dynamic team at IBTCI as a Senior Human Resources Associate. We’re seeking a proactive, dedicated professional with a strong sense of urgency and work ethic. This position involves a broad range of HR functions. This position is based in IBTCI’s home office located in Vienna, VA (currently in Hybrid mode, going to office twice a week).

Responsibilities

Essential Duties/Tasks and Responsibilities:

Human Resources Duties

• Deliver excellent customer service to IBTCI Employees.
• Accurately and efficiently record data in our HR Information System (HRIS), and ensuring top data integrity.
• Supports various HR functions including benefits, insurance and administration.
• Assist in regular audits of benefits invoices, ensuring accuracy and prompt correction of discrepancies.
• Assist in-depth HR and benefits research, contributing to our knowledge base.
• Play a key role in compliance, and assist in preparation of reports for ACA, EEO, and other regulatory requirements.
• Assist with managing and updating all employment law posters and electronic updates for remote staff
• Maintain all electronic and hard copy records.
• Coordinate new hire orientation and scheduling for U.S. Staff, ensuring a warm welcome and smooth onboarding experience.
• Oversee I-9 processing and E-Verify compliance.
• Assist in organization and coordination of company-wide staff meetings.
• Facilitate the SPOT & RAK Awards and supports the Employee Recognition Committee (ERC).
• Facilitate Open Enrollment for domestic and international staff.
• Serve as a secondary backup for notary public duties.
• Completes all 1420s for domestic staff.
• Processes all VOES and off-boarding letters for Home Office, Expats and TCNs. (Not Locals)
• Monitors employer account Glassdoor and preapre responses to comments.
• Update and maintain organizational charts, fostering clear internal communication.
• Support the employee engagement through creative activities and event planning.
• Other duties as assigned.

Office/Facilities Coordinator Duties

• Be the primary liaison for property management and facility coordination.
• Maintain the office supplies inventory, ensuring optimal stock levels. Track and oversee projects and actions, guaranteeing timely completion.
• Maintain first aid supplies.
• Handle Corporate Credit Card invoice reconciliation.
• Provide comprehensive administrative support, including call handling, mail distribution, and visitor reception.
• Updates and maintains staff telephone list
• Coordinates the lunch for the All-Hands staff meetings, assists with meeting facilitation, prepares briefing materials, etc.

Qualifications

Minimum Requirements:

• Minimum two year of professional work experience.
• Ability to maintain strict confidentiality.
• Oral and written fluency in English required. Fluency in another language, particularly French or Arabic desired.

Education:

• Bachelor’s degree in human resource management, Business Administration or related field required.

Preferred Knowledge, Skills and Abilities:

• Proficient with Microsoft Office, particularly Word and Excel.
• Records management experience is a plus.
• Analytical and strong online research skills.
• Strict attention to detail.

Working Environment: Work is typically performed in an office environment.

Physical Requirements: This is largely a sedentary position that requires the ability to speak, hear, see, and lift small objects up to 20 lbs.

Supervisory Responsibility: This position does not have supervisory responsibilities.

Travel: International travel may be required and may include travel to fragile and/or conflict-prone zones.

Work Authorization: Must be authorized to work in the USA. Visa sponsorship is not available for this position.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

About the Organization:

IBTCI has been in business since 1987. We specialize in Monitoring, Evaluation, Research & Learning (MERL), Institutional Support (IS), Financial & Risk Management (FRM), Supply Chain Management & Procurement (SCMP); Social & Behavior Change (SBC) and Capacity Building. We provide these services across many sectors including, but not limited to, agriculture, resilience & food security, conflict & crisis, democracy & governance, economic growth & trade, education, energy & Infrastructure, environment & climate change, global health & WASH and humanitarian and disaster assistance. At IBTCI, our colleagues are encouraged to collaborate and be part of the solution while getting the tools and guidance needed to grow and support our clients’ missions.

IBTCI is committed to a policy of equal employment opportunity for all persons without regard to race, color, religion, sex, gender identification, age, marital status, disability, sexual orientation, national origin, disabled veteran or Vietnam-era veteran, or any other classification protected by applicable anti-discrimination laws. We prohibit and do not tolerate any form of discrimination or harassment. VEVRAA Federal Contractor.

If you are an applicant with a disability that requires a reasonable accommodation to complete any part of the application process or are limited in the ability, or unable to use the online application system and need an alternative method for applying, you may contact the Talent Acquisition team at [email protected] (Do not send your resume to this account, for consideration please apply in our career page, https://careers.ibtci.com/jobs).