Sr. Budget Assistant – SRBUD001908-00001

Who We Are Peace is our commitment. The United States Institute of Peace represents the American people’s shared values and commitment to peace worldwide. We know that Peace is Security – it advances both U.S. and international security by preventing, managing, and mitigating violent conflict.

We are an independent, non-partisan institution and are actively engaged with peacebuilding efforts worldwide. Together we tackle the most challenging problems and hold fast to the possibility of a more peaceful world. To learn more about USIP programs and job openings, go to https://www.usip.org/about/careers.

If you have a passion for making the world a better place and want to have a front-row seat on the world stage, USIP is the place for you.

JOB BRIEF The Budget & Planning department supports the budget processes, analysis and overall funding management of the Institute. The budget assistant position provides support to the budget director in matters related to budget processes and practice, including but not limited to, organizational budget execution, interagency financial operations and systems support. The individual must have the ability to operationalize concepts, communicate effectively and execute in a systematic, timely and efficient way. The budget assistant must be organized, analytical, attentive to detail, excellent communicator, and able to work effectively in a highly collaborative environment. An appreciation for and dedication to customer service is critical. This position is based on Washington, DC and reports to the Budget Director.

TARGET SALARY RANGE Grade 8 – $56,000 – $57,000

The Institute uses the General Schedule salary tables for administering compensation. Offers are determined based upon candidate qualifications, related experience, internal equity, and the amount budgeted for the position.

RESPONSIBILITIES Assists with financial and management reports: • Compiles data and produces financial reports • Assist with distributing financial and management reports as needed • Assist with the query relevant data from different databases and convey results as necessary

Conducts day-to-day financial and management activities, including: • Assisting in processing budgetary changes such as fund transfers, allocation of funds to projects and activities and creation of budgets and accounting lines as needed • Performing administrative and analytical duties connected with the formulation, justification, presentation, execution, and review of the Institute’s budgets and finances as needed. • Assisting with budget analysis and upkeep of financial management systems • Assisting with year-end and new-year activities such as roll over of budget lines, creation of accounting templates, setup of reference data and updating systems

Assists with the management of interagency agreements (IAA) by: • Maintaining the IAA Database • Developing, in coordination with the budget team, systems and processes to make them more efficient • Communicating with Institute key personnel on IAA related transactions • Assisting with liaising between finance and program teams as necessary to ensure proper development and execution of agreements throughout their life cycle as needed.

Performs other duties as assigned.

QUALIFICATIONS • A bachelor’s degree in finance, accounting, or business administration. A Master of Public Administration is a plus • A minimum of 2 year of professional experience in a related field or any combination of education and experience • Ability to research, analyze, and evaluate allocations and expenditures • Ability to use financial or accounting information systems and tools • Strong Microsoft Excel skills • Effective at providing timely, concise, audience-appropriate information orally and in writing • Skilled and committed to meeting expectations of internal and external customers • Strong organizational and analytical skills • Excellent written and oral communication skills • Must be a quick learner, well-organized, and attentive to detail • Must be able to multi-task and work under deadlines in a dynamic environment • Must have the ability to work in a team as well as independently

All USIP contract and employee positions are contingent upon the favorable completion of a suitability background investigation.

As with many organizations, USIP follows specific guidelines related to COVID vaccinations. These guidelines align with the latest findings from the Centers for Disease Control (CDC) and the Occupational Safety and Health Administration (OSHA). The overall intent is to ensure the safest possible workplace for USIP employees and contractors. In accordance with the guidelines, all USIP employees and contractors with building access are required to be fully vaccinated regardless of telework or remote status.

Upon acceptance of the position, you must submit proof of vaccination and your signed offer letter to HR. If you require an exemption, either medical or religious, we will provide you with the exemption form for you to complete prior to your start date.

USIP is an equal opportunity employer. It is the policy and practice of USIP to offer equal employment opportunities to all qualified applicants and employees without regard to race, color, age, religion, national origin, sex, marital status, disability, veteran status, sexual orientation, gender identity, genetic information, HIV/AIDS status, political affiliations or belief, pregnancy, or any other characteristic protected by law.

To apply for this position, please use the following URL: https://ars2.equest.com/?response_id=40e2318c779210f17a4d2d84d1c3fc6f