Special Skills Analyst (SSA) for Public Service – Payrolls, Records and Pension

Background

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UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

The reforms as required for the implementation of the Revitalized Agreement on the Resolution of the Conflict in the Republic of South Sudan (R-ARCSS), 2018, provides a better opportunity for Revitalized Government of National Unity (RTGoNU) to build the capacity of the civil servants skilfully, structurally, systematically, symbiotically, and synthetically. This will necessitate the placements of well-trained civil servants who are motivated as Change Agents to deliver peace dividends impactfully, effectively, and efficiently for the welfare and human development of the people of South Sudan. It will also require competency-based training, mentoring, and coaching on planning and administration for effective public service by enabling the staff at different grades to acquire professional skills and knowledge of assessing, analysing, deciding, planning, organizing, staffing, leading, controlling, performing, evaluating the progress in Ministry of Public Service and Human Resource Development.

It is for this purpose that the GEMS Project has been designed with enabling functional tools of professional discharge of duties in public administration sector, learning from relevant comparative experiences and adjusting attitude of civil servants to match the standards required for “good governance” with reference to relevant comparative experience. This will lead to improvement of quality of public service in line with legal principles, regulatory frameworks, operational policies, division of labour, code of ethics, human resource development and devolution of powers of government.

Duties And Responsibilities

Scope of Work

Skills

The Special Skills Analyst (SSA) for Payrolls, Records and Pension in the Ministry of Public Service and Human Resource Development (MoPS&HRD) supports the Change Agents (CAs) with detailed technical capacity building through trainings, coaching and mentoring for decision-makings and rendering of effective and efficient public service in a planned manner based on Ministry’s Strategic Plan (2020 – 2025) and with alignment to the Revised National Development Strategy (R-NDS 2018 – 2024), Agenda 2063, gender mainstreaming, among other related obligations. These are coordinated with the work of PFM-RS Secretariat and in collaboration with development partners who appreciate triple nexus approach of linking peace, humanitarian, and development to and the following Public Finance Management Reform Strategy (PFM-RS) Priorities:

• Implementation of the Treasury Single Account (TSA);
• Strengthening of Cash Management;
• Relocation of the Loans Committee to the MOFP;
• Reviewing, Verification and Clearance of All Arrears;
• Reviewing and Verification of Loans and Contracts Collateralized or Guaranteed Against Crude Oil;
• Strengthening of Anti-Corruption Commission (ACC) and National Audit Chamber;
• Establishing of Public Procurement and Disposal of Assets Authority (PPDAA);
• Rolling out of the Electronic Payroll Using a Biometric System;
• Strengthening of the Fiscal Financial Allocation & Monitoring Commission (FFAMC);
• Strengthening of the Macro-fiscal Framework;
• Strengthening of the Budget Process and Budget Credibility;
• Improving Revenue Management;
• Boosting of Legal Frameworks for Institutional Strengthening;
• The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Institutional Arrangement

Special Skills Analyst (SSA) for Public Service – Payrolls, Records and Pension, shall be supervised directly by GEMS/PFM Project Management Specialist as indicated in the Organigram in the Annex showing the position of this function within UNDP South Sudan Country Office and under Strategic Governance Unit (SGU).

Competencies

Core Competencies

Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Technical and Cross-functional Competencies

Business Direction & Strategy: System Thinking : Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system.

External Relations & Advocacy: Relationship Management: Ability to engage with a wide range of public and private partners, build, sustain and/or strengthen working relations, trust, and mutual understanding

Digital & Innovation: Behavioral Insights: Knowing when it is appropriate to use behavioral insights, having theoretical knowledge and basic understanding of principles of human behavior; being aware of both the benefits and limitations of behavioral insights and adhere to ethical standards and guides when using them.

• Being able to define specific behavioral goals (what to change), explore and understand barriers and contextual factors to desired behaviors, use principles from behavioral science to generate ideas for nudges and interventions, use experimental methods to improve ideas (prototyping) or evaluate impact (trials). Use these results to develop a scaling strategy for interventions that work or inform policy design.

Ethics: Ethics Education and Training: Ability to provide education and training on ethics, values, and standards and promote staff awareness of ethical behavior and ethical decision making.

Business Management: Risk Management: Ability to identify and organize action around mitigating and proactively managing risks.

Business Management: Change Management: Ability to prepare, support, and help individuals and teams in designing and implementing organizational change.

Business Management: Communication: Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience.

• Ability to manage communications internally and externally, through media, social media and other appropriate channels.

Education

Required Skills and Experience

• Advanced University Degree (master’s degree or equivalent) in Public Administration, Public Policy, Business Administration, Computers Science, Law, Insurance, and in any relevant Social Science and Computer Science field is required.
• A first-level university degree (bachelor’s degree) in above listed fields of study, in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree.

Experience

• Up to two years (with master’s degree) or minimum of two years (with bachelor’s degree) of experience in Public and Private sector with particular focus on payroll, records, and pension.

Required Skills

• Experience in the use of computers and office software packages (MS Word, Excel, etc.) and advanced knowledge of spreadsheets and web-based management systems such as ERP financials and database packages.

Desired Skills

• Professional experience in working at Ministry of Public Service and Human Resource Development (MoPS&HRD) of South Sudan or as Special Skills Expert (SSE) under UNDP contract;
• Demonstrated Mentoring, Coaching and Training Skills;
• Working experience in the UN.

Required Languages

• Fluency in Written and Spoken English is required.
• Fluency in Arabic is required.

Disclaimer

Applicant Information About UNDP Rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

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