The Global Fund
As part of our mandate to fight the three diseases and increase access to quality-assured health products and services at affordable and sustainable prices, the Global Fund plays a leading role in global markets for medicines and technologies that prevent, diagnose, and treat HIV, Tuberculosis and Malaria. Every year, more than half of the Global Fund’s investments is used to procure key health products, ensuring they are available to those who need them most.
The Global Fund’s Supply Operations Department, in collaboration across the Global Fund Secretariat, is responsible for the overall management of sourcing, procurement, quality assurance and supply chain related matters, including strategy formulation and implementation, development of policy guidelines and ensure compliances, drive innovation, sustainability agenda and new product introduction, and importantly support country capacity building contributing to a more resilient and agile national health care supply chain.
To implement the Global Fund’s 2023-2028 Strategy, Supply Operations has recently introduced a new operating model, aiming to achieve accelerated value contributions to the communities and people we serve more effectively and efficiently.
In support of the core Global Fund grant implementation the Secretariat develop and manage centrally coordinated programs and projects funded through operating expenses (Opex), catalytic investment (CI), GFPF and specific grants.
The Indirect Sourcing team performs critical procurement functions in delivering commodities and services in close collaboration with Departments and Divisions across the Secretariat. These include but not limited to IT equipment and services, Facility and Financial Services, Employee Services, and Professional Services, with annual spend estimated at more than USD500Mio, with significant degree of complexity driven by the vast portfolio of services required by the organization and highly fragmented vendor base.
Under the supervision the Manager Indirect Sourcing team, the Sourcing Analyst is responsible for supporting the team needs in improving the efficiency and effectiveness of the Sourcing process.
The Sourcing Analyst will also play a key role in ensuring cost optimization, improving supplier performance, and ensuring compliance with relevant Policies, Regulations and Procedures.
The Sourcing Analyst will be an integral part of the team and on a day to day basic will support analytics, benchmark studies, transactional/maintenance activities and various other projects within the team.
Key Responsibilities
The incumbent will be:
- Supporting the Category Management and the Vendor Management & Process Improvement Specialists in collecting, analyzing and benchmarking data on categories, suppliers, capabilities, performance records, and financial stability.
- Supporting the operational needs of the team, such as:
- LV PO issue and maintenance
- Contract set up and maintenance (BPA/CPA’s etc.)
- Fusion systems support, testing and maintenance
- User training
- Analytical input to various process optimization, continuous improvement and Vendor Management & development initiatives
- Maintenance, analysis and reporting on Approved Supplier List.
- Supporting end users (e.g., requesters) regarding the end-to-end procurement cycle, in compliance with the relevant Procurement processes and framework.
- Conducting thorough analysis and evaluation of spend, supplier performance, track key performance indicators (KPIs), and provide recommendations for improvement.
- Collaborating with cross-functional teams to determine procurement needs, specifications, and budget for various projects.
- Acting as the primary interface for P-Card procurements, reporting and development.
- Supporting the development of spend analytics and intelligence, to ensure that the Category Specialists have the requisite data and intelligence to inform their respective Category Strategies.
- Reviewing and analyzing purchase requisitions and orders, ensuring compliance with the relevant Policies, Regulations and Procedures.
- Supporting the development and maintenance of:
- Indirect Intranet site and content (Engage)
- IS Sharepoint site
- IS Procurement Plan
- Procurement spend and KPI dashboards
- Vendor Management platform (tbd)
- Benchmark data and synergy opportunities
Subject to change by the Executive Director at any time at their sole discretion.
Qualifications
Essential:
- University degree in procurement, commercial or business administration, finance or other relevant field or equivalent professional training or self-study/work experience
Experience
Essential:
- Experience in Sourcing department and understanding of end-to-end sourcing process.
Desirable:
- Experience using Oracle Fusion procurement module and set-up
- Experience with TGF Policies, Regulations and Procedures and how they are embedded within system.
Competencies
Languages:
An excellent knowledge of English and preferably a good working knowledge of French. Knowledge of other languages would be an asset.
Functional Competencies:
- Analytical (level 2)
- Business (level 2)
- Finance (level 2)
- Geopolitical awareness (level 1)
- Negotiations (level 1)
- Procurement and Supply Chain (level 2)
- Project Management (level 2)
Other Competencies:
- Able to analyze and present spend data in a simplified and professional format.
The Global Fund recruits top-tier talent for our open positions, in support of our mission to end AIDS, tuberculosis and malaria as epidemics.
Explore our vacancies and apply on the Global Fund Careers recruitment system.
More information on working at the Global Fund is available on the Careers section of our main website.
Job Posting End Date
31 January 2024
To apply for this job please visit theglobalfund.wd1.myworkdayjobs.com.