UN High Commissioner for Refugees
Operational Context: The position is located at the UNHCR office in Caracas which is classified as a duty station C. The UNHCR office in Caracas is located in Altamira, Chacao Municipality where most of the UN agencies and most of the official residences are located. The primary functions of project control are to complement programme management and provide support for oversight of projects including the formulation of a monitoring plan, quality assurance, and verification. Other activities of project control include: review of project agreements, project audit, monitoring that there is synchrony between financial and operational performance, participation in multi-functional monitoring activities and reviews, tracking project risk management, and supporting project closure. It is essential to maintain segregation of duties between project control and programme functions for effective accountability and oversight. Where there is no Project Control Officer, General Service staff performing project control functions should report directly to the Head of Office. The Senior Project Control Assistant receives general guidance and work plans from the supervisor. They work independently on regular assignments under the supervision of the Project Control Officer or to the same management level as programme. The incumbent has no supervisory role. Project Control staff play a very important role in maintaining harmonious and effective partnerships, and often interact with implementing partners. As a result, incumbents need to be very mindful of all dimensions of partnerships in their interaction with partners (in accordance with the Principles of Partnership, the Code of Conduct and other relevant documents). Please also note that recruitment as a UNHCR staff member and engagement under a UNHCR affiliate scheme or as an intern is subject to proof of vaccination against COVID-19.
Duties: – Contribute to reviewing the internal control systems of implementing partners. – Assist with monitoring that IP agreements are established for each project. – Prepare reports on project expenditures levels and patterns in relation to the Country Operations Plan and project agreements and implementation rates to track project progress. – Assist with the verification of the financial status of projects by researching files, calculating costs and anticipating expenditures, to that the balance available under each project can be easily monitored.
– Bring to the attention of supervisors and programme officers any significant variances at the office level in: budget execution, percentage of project execution, time schedule, and quality of projects against specifications or terms and conditions. – Escalate IP issues to supervisors. – Recommend acceptance or non-acceptance of IPRs and payment of instalments. – Contact implementing partners for project related matters. – Perform other related duties as required.
Minimum Qualifications: Education & Professional Work Experience Years of Experience / Degree Level For G5 – 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher
Certificates and/or Licenses Accounting, Auditing, Business Administration, Finance, Project Management (Certificates and Licenses marked with an asterisk* are essential)
Relevant Job Experience
Essential Job experience in the field of accounting/finance, auditing, project management, business analysis, quality assurance and/or risk management. Excellent computer skills, in particular in MS Office applications. Excellent communication skills.
Desirable Good knowledge of United Nations financial rules and procedures. Good understanding of accrual accounting (such as IPSAS or IFRS). Working experience with ERP financial modules (such as PeopleSoft, Oracle or SAP).
Functional Skills FI-Auditing practical experience IT-Computer Literacy FI-PeopleSoft Financial Management MG-Project Management PC-Quality Assurance/Control UN-UN/UNHCR Financial Rules and Regulations and Procedures (Functional Skills marked with an asterisk* are essential)
Language Requirements: For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
Competency requirements: Core Competencies – Accountability – Communication – Organizational Awareness – Teamwork & Collaboration – Commitment to Continuous Learning – Client & Result Orientation
Managerial Competencies – Not specified.
Cross-Functional Competencies – Planning and Organizing – Political Awareness – Stakeholder Management
This position is open only for Venezuelan citizens and foreigners with legal work permit.
Everyone can apply regardless of any disabilities, color, race, religion, political beliefs or social class.
How to apply
All applications must be sent by email to the following email address: [email protected] and in the email subject line please quote the Vacancy Announcement number / Title of the Position / Your Last Name.