Senior Assistant

We are looking for a Senior Assistant to assist our SITA FOR AIRCRAFT Chief Executive Officer (“SFA CEO”) in all administrative and coordination matters, thereby assuring the interface with all organizations in the company as well as customers and partners within the industry. As part of this mission, the Senior Assistant will as well support and have a dotted line to our Human Resources Business Partner (“SFA HRBP”) in the implementation of initiatives.

At SITA, we are meeting the new needs of travel …today! Are you ready to join us?

What You Will Do

Manages the SFA CEO Mailbox
Manages the SFA CEO calendar. This includes scheduling appointments within the company and as well with customers and partners.
Manages the Leadership Team Meeting calendars, in particular
Coordinates with other Assistants within SITA, in particular Personal Assistants of the SITA Executive Management Team members, to ensure the SFA CEO calendar is in line with other SITA corporate calendars.
Takes comprehensive meeting notes and ensures distribution
Arranges travels, manages expenses and Purchase Order via the appropriate tools e.g. SFS, Concur.
Prepares and manages regular reports to be issued with the Leadership Team.
Ensures the regular presence of the CEO within the SFA various locations in coordination with events/meeting taking place within the industry and/or with customers.
Supports the organization of event such as offsite team meetings. As such the Senior Assistant will be in charge of searching for venues, getting validation, and confirm the booking and follow up with logistics to the end of the event.
Supports internal communications such as by coordinating the creation of monthly newsletters, or scheduling and preparing regular calls with an audience that can go from 10 to 350+ participants.
Animates the community of Location Leaders in the company, by setting up regular update sessions, providing them with relevant information and capturing challenges and request.
Supports other initiatives launch by the HRBP based on Business needs (e.g. Training).

Who You Are

You are curious, eager to learn and contribute to the company growth.
You can adapt quickly and gain an understanding of the requirements of a senior executive.
You are able to respond appropriately and deal effectively with diverse situations that require good judgment, tact and diplomacy and discretion and confidentiality.
You speak English fluently, other language are a plus
You are able to work independently, to prioritize workload and carry out multiple tasks simultaneously
You are able to quickly build and maintain trust and confidence.
You are capable to handle information where issues of confidential and/or sensitive nature are involved.
You are able to maintain positive working relationships internally and externally
You are open minded and flexible
You have minimum 2 years of experience in a similar role acquired in a fast-paced multinational business environment

What We Offer

SITA’s workplace is all about diversity many different countries and cultures are represented in our workforce, and colleagues who’ve been working here for decades collaborate with those just out of college and early in their careers. SITA is a place of change and constant improvement, where we’re always pushing ourselves to find better ways of doing things smarter, quicker, easier, for us and our customers and for their customers too.

And we offer all the good stuff you’d expect like holidays, bonus, flexible benefits, medical policy, pension plan and access to world class learning.

Welcome to SITA

SITA is the world’s leading specialist in air transport communications and information technology. We don’t just connect the global aviation industry. We apply decades of experience and expertise to address almost every core business, operational, baggage, and passenger process in air transport.

We design, build, and support technology solutions all with one vision to create easy air travel every step of the way. As an organization, we cover 95% of all international air travel destinations and work with over 2,800 air transport and government customers in every corner of the globe. Are you ready to explore the opportunities?

Keywords Personal Assistant, Aircraft, Telecommunication, International, Multi-cultural, Event Management, Project Management, Executive Assistant

SITA is an Employment Equity Employer and values a diverse workforce. In support of our Employment Equity Program, women, Aboriginal people, members of visible minorities, and/or persons with disabilities are encouraged to apply and self-identify in the application process.

In case of issues with uploading your CV or accessing the application system, please contact us @ [email protected]

Profession

Secretarial

Work Location

Europe-Switzerland-Geneva

Schedule

Full-time

Job Posting

Jun 13, 2022, 25640 PM