Short Term Expertise: Website Update, Migration & Maintenance Consultancy or Contract (local)

Background:

The State Department for Gender and Affirmative Action has a website to communicate with the public and share vital information. While the site is periodically updated by designated staff, there is a need to support the process of transitioning to a new Content Management System (CMS), while also taking stock of existing content, navigation, and traffic. The Consultant will therefore work closely with IT and technical staff to support the transition to a new CMS, while also bringing in new content and features to improve the user experience.

Main Responsibilities:

Working in partnership with the IT & Technical Staff assigned to the SDGAA, the Consultant/Firm will:

Review the standards and requirements for the new CMS with designated staff to understand the ongoing process and ability to transition to the new system.

1. Conduct a detailed review of the current site in relation to the new CMS, and identify critical updates/content needed, along with any issues regarding code, structure and functionality.
2. Identify additional content or update existing content based on gaps identified, and develop a system and timeline for ensuring approval of all content prior to posting.
3. Populate the new CMS to ensure that all of the approved content is accurately transferred and accessible according to the approved templates and standards.
4. Secure the existing site during the transition to the new platform; preserving the current website content and functionality and incrementally migrating the web site to the new CMS.
5. Maintain full backup of the web site through the duration of the contract – with the backup, code and source files delivered in full on closing of the assignment.
6. Ensure search engine optimization.

Expected Results:

• The SDGAA website (including the GSWG page) is fully developed in line with the new CMS, and is running online without any errors or flaws. It adheres to the templates, standards, and guidelines established by ICTA.
• The website is programmed in a manner that enables the designated staff to manage its content.
• Configuration documentation and guidelines clearly state how to manage the website.
• Staff Training on CMS, admin back end.
• Full handover of the source code of the website and the content.
• Media gallery: the website should have ready-made tools to create photo/ video gallery.

Qualifications Requirements:

• Proven experience of web design and support in the international development sector.
• Strong experience in developing well known and widely used open-source platforms, such as Drupal, Joomla, WordPress, etc.
• Understanding of End Users needs to match with adequate technical solutions.
• Strong track record in web site design; security and administration; Google analytics; Search Engine Optimization.

Preliminary Mandatory Requirements:

• PIN Certificate.
• Valid Tax compliance certificate from Kenya Revenue Authority (KRA).
• Copy of Business Registration/Certificate of incorporation.
• Valid trading license/Business permit.
• CR12 for limited companies.

Quote Guidelines:

Please provide the following information in your quote

1. Organization Profile/Previous relevant experience, ideally working with Government agencies.
2. Portfolio submission with samples of prior work.
3. Schedule and fee note. Applicable taxes, VAT and Withholding Tax (WHT) should be clearly stated in your fee note.