Shelter NFI Manager (Kiev)

Polish Humanitarian Action (PAH) is currently looking for a Shelter NFI Manager to coordinate activities of PAH Mission to Ukraine.

General information:

• Organization: Polish Humanitarian Action (PAH), Warsaw-based international non-governmental organization with representation office in Ukraine
• Position: Shelter NFI Coordinator
• Location: Kiev (it is also possible to work remotely!)
• Job terms: Full-time
• Type of job: Employment contract
• Starting date: ASAP
• Duration: 1 year (with a 3-month probation period)

We encourage qualified candidates to apply as soon as it is possible as the applications will be reviewed on a rolling basis.

About PAH:

Polish Humanitarian Action (PAH) is an international non-governmental organization which since 1992 has been providing humanitarian and development help worldwide. So far, the interventions have been carried out in 46 different countries. By possessing long-standing expertise in the implementation of projects in Water, Sanitation and Hygiene, Food Security and Livelihoods, as well as Nutrition and Education, PAH concentrates its global activities on ensuring sustainable and stable development of regions suffering from the consequences of armed conflicts, natural disasters and other humanitarian crises.

PAH has been present in Ukraine since August 2014 delivering humanitarian aid to the most vulnerable of the conflict-affected population. PAH provides assistance to internally displaced people, elderly and single mothers, working in the sectors of MHPSS, Child Protection, WASH, MPCA and Agriculture.

For more information, please refer to www.pah.org.pl

Key Duties and Responsibilities

• Coordinate Shelter/NFI needs assessment in multiple regions in Ukraine and design the SNFI program strategy and plan
• Supervise the team of SNFI Officers in various locations across Ukraine; this includes conducting recruitment and onboarding of SNFI team members, providing technical guidance as needed, supporting staff capacity building as needed
• Manage and oversee the development, implementation, quality, reporting and monitoring (in cooperation with MEAL team) of the Shelter/NFI projects in Ukraine
• Liaise with external stakeholders (partners, donors, and local authorities) and represent PAH in the relevant working groups & coordination meetings
• Ensure proper monitoring of implementation through regular field visits and ensure appropriate monitoring, evaluation and learning systems are in place and identify lessons learned for future programming
• (in cooperation with MEAL team)
• Prepare regular work plans in line with the implementation plan and ensure timely implementation of activities
• Provide input into, oversee, and monitor budget and expenditure, analyze budget versus actual and assess discrepancies with regard to Shelter/NFI
• Liaise on a regular basis with operations team (finance, accounting, HR, logistics) to guarantee the smooth running of program and contribute where needed (e.g., hiring, overseeing preparation of purchase request forms, participation in tender process etc.)
• Conduct regular programme review sessions as per PAH PCM guidelines to constantly improve programme quality
• Coordinating and monitoring actions of the subcontracted parties participating in the project- liaising with any emerging subcontractor: construction companies, artists/designers, suppliers (together with Log Department),
• Overseeing proper utilization of the material resources in the project; overseeing the optimization of expenditures
• Adjusting the tools for SNFI activities in Ukraine context – forms, manuals, guidelines, manuals, procedures etc.,
• Reviewing and preparing intervention and relevant donor reports, including reporting through programme tracking tool
• Cultivate new relationships and build strong partnerships with local stakeholders including government and non-government organizations
• Support grant applications and proposal development
• Coach team members, helping them set and achieve goals and develop the skills they need for optimal results
• Identify the team’s strengths and weaknesses and manage the team accordingly, balancing the need for expedient implementation in a crisis with individual team members’ long-term development goals and motivation
• Establish team-wide goals, monitor progress, and provide feedback as needed
• Perform other duties as assigned

The successful candidate will be selected based on the qualification requirements described below:

• At least 2 years experience leading teams in the areas of Shelter/NFI or construction or any other relevant area with a preference for experience working in a developing country or conflict area
• Familiar with the humanitarian sector, including donors and the technical aspects of Shelter/NFI
• Experience managing budgets and sensitive information
• Experience mobilizing communities and interacting with local partners and authorities
• Good understanding of the project cycle – including needs assessment and planning, project implementation, and monitoring, evaluation, accountability and learning (MEAL)
• Analytic and computer skills including MS Office Suite and Teams, Google Workspace, and ability to quickly get up to speed on using other software programs as needed (kobo, etc.)
• A positive attitude and willingness to work with and influence colleagues and partners in order to achieve project goals
• Excellent team leadership, management, and interpersonal skills
• Ability to communicate clearly (verbal and written)
• Advanced or working knowledge of English, Ukrainian or Russian (even limited) a plus
• Bachelor’s degree in civil engineering, architecture or build-environment related fields preferred
• Willingness and ability to travel to different field locations within Ukraine depending on the conflict and the security situation up to 50% of the time
• Willingness to work within conflict-affected environment, within parameters set by mission security team

What PAH offers:

• Work experience with professional and flexible international NGO, which is one of the largest NGOs in the Central-Eastern Europe;
• Work in a dynamic and motivated team;
• Possibility to contribute to the development of protection programming of PAH;
• Competitive salary.