Senior Supply Associate, (GS-7), Colombo, Sri Lanka (Sri Lankan nationals only)

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, How can you make a difference?

Under the overall supervision of the Supply Officer, Senior Supply Associate to perform independently supply documentation; local procurement and record maintenance relating to such functions within the described spheres.

Key Functions, Accountabilities And Related Duties/tasks

• Procurement of Goods and Services as per UNICEF rules and procedures and as per the Supply Plan

i. Consolidate and update the supply plan regularly. Review the supply plan quarterly and update as per actual procurement. ii. Review of Purchase Requisitions (Service, Consumable, Asset etc), Sales Orders for accuracy and completeness etc. Review of Terms of Reference for Contracting for Services. iii. Drafting and issuance of Bids, Opening Bids, Tabulation for award recommendation, CRC (Contract Review Committee) (if necessary), establishing LTAs, drafting POs (Purchase Orders), share the POs with Supplier and obtain PO Acknowledgment copy, attach all documents in vision, delivery follow-up with suppliers and maintain individual subject files with complete documentation. Drafting CRC minutes as CRC Alt. Secretary, iv. Ensure that all the new vendors are registered in UNGM, Liaise with Supply Division QA team and get the financial evaluation and ethics evaluation done where necessary, Visit and evaluate new suppliers before awarding order where necessary.

• Low value procurement conducted by UNICEF Sri Lanka are monitored to minimize irregularities on quarterly basis

i) Check whether procurement of low value goods and services is conducted as per the Standard Operating Procedure and Supply manual guidelines and low value monitoring table is updated on regular basis (Quarterly basis), ii) Check whether the competitive methods has been followed and ensured large procurement will not be divided into smaller ones. iii) Check whether the Quotations are obtained from more than one vendor as recommended in the guidelines iv) Check whether the Same vendor has been contracted all the time without any justification /or LTA arrangement.

• Timely delivery of goods and services to beneficiaries & timely closure of open contracts and PO’s

i) Generate and analyse dash board and other reports and share with Sections for initiate necessary action to close the PO’s/ Contracts and clear Goods in Transit (GIT), ii) Provide Open PO Status report to CMT every month iii) Follow up on all outstanding orders and ensure that the delivery is met timely. iv) Claim Liquidated Damages for late deliveries as per PO terms and conditions.

• LTAs (Long Term Agreements) are effectively monitored for timely renewal , establishment and piggy backing

i) Effectively carry out the LTA monitoring mechanism and identify the LTAs to be renewed or established based on the expiry date and need basis ii) Conduct the necessary procurement process including bidding to CRC process on time, iii) Draft LTAs and get them signed on time from the UNICEF Authorizing Office and from the Supplier/ Service Provider

To qualify as an advocate for every child you will have…

Education: Completion of secondary education, supplemented with formal training or courses/certifications in business administration, supply chain management, procurement or logistics.

Experience: Minimum 7 years of responsible supply-related work experience, Familiarity with UNICEF, UN supply procedures and systems is an asset.

Language Requirements: Fluency in English and a local language of the duty station is required

For every Child, you demonstrate…

UNICEF’s values of Care, Respect, Integrity, Trust, and Accountability (CRITA).

Core Competencies For This Position

• Builds and Maintains Partnerships (1)
• Demonstrates Self Awareness and Ethical Awareness (1)
• Drive to achieve results for impact (1)
• Innovates and Embraces Change (1)
• Manages ambiguity and complexity (1)
• Thinks and Acts Strategically (1)
• Works Collaboratively with others (1)

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks

If you think this position might be for you, please take the time to review our Country Office Mutual Agreements before you apply.

If you believe you can be team member that can uphold these everyday, then we look forward to receiving and reviewing your application.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.