Senior Project Officer (Deputy Program Manager for Emergencies)

CRS Background

Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance and peacebuilding.

Country Background

CRS Philippines, established in 1945, is the longest running, continuous CRS country program in the world with extensive programming in peacebuilding, emergency response and recovery, and disaster risk reduction and climate change adaptation. The Philippines country program has over 100 staff members in Manila, Davao and Cotabato City offices. CRS Philippines is committed to collaborate with our strong network of church partners, national and subnational government agencies and secular NGOs throughout the country, strategically advancing local leadership to achieve sustainable development goals in the Philippines.

Job Summary

As a lead for the Emergencies program team, you will facilitate the achievement of project objectives through coordinating and reporting on all project activities and providing technical guidance and advice to staff and implementing partner(s) advancing Catholic Relief Services’ (CRS) work serving the poor and vulnerable. The Emergency Team provides humanitarian aid to disaster struck areas throughout the Philippines. During emergency responses, CRS works closely with local partners and local governments. CRS specializes in cash and voucher assistance, WASH and Shelter. Your coordination and relationship management skills will ensure that the project for which you are responsible applies best practices and constantly works towards improving the impact of its benefits to those we serve.

Job Responsibilities

• Organize and lead the implementation of all assigned project activities as outlined in the detailed implementation plan in line with CRS program quality principles and standards, donor requirements, and good practices.
• Ensure learning properly accompanies project activities throughout the project cycle. Support accountability through coordinating project evaluation activities and guiding partners in their efforts to reflect on project experiences. Analyze implementation challenges and report any inconsistencies and/or gaps to inform adjustments to plans and implementation schedules.
• Coordinate and oversee working relationships with all local project stakeholders and serve as the liaison between them and the project team to mobilize local actors and promote project activities and impact.
• Supervise and perform ad-hoc inspections of various processes and resources at project sites to ensure timely project activities implementation and adherence to established process standards and procedures. Ensure proper tracking of resource use for project activities through periodic budget reviews and follow-up with and assistance to implementing partner.
• Lead or support, and coordinate capacity building and technical support activities to ensure assigned project activities are implemented per project guidelines and standards.
• Coordinate provision of any logistical and administrative support to staff and partners. Comply with CRS procurement procedures and coordinate procurement activities with the Operations department using Project Insight.
• Ensure project documentation for assigned activities is complete with all required documents and is filed per agency and donor requirements. Assist with preparation of trends analysis reports and documentation of case studies and promising practices
• Do other tasks as assigned by the Program Manager.

Typical Background, Experience & Requirements

Education and Experience

• Bachelor’s Degree required. Degree in International Relations or in the field of Emergencies would be a plus.
• Minimum of 3 years of work experience in project support, ideally in the field of Emergencies and for an NGO.
• Additional education may substitute for some experience; additional experience may substitute for some education.
• Experience working with partners, participatory action planning and community engagement.
• Staff supervision experience a plus.
• Experience monitoring projects and collecting relevant data.
• Experience using MS Windows and MS Office packages (Excel, Word, PowerPoint).

Personal Skills

• Analysis and problem-solving skills with ability to make sound judgment
• Good relationship management skills and the ability to work closely with local partners
• Proactive, results-oriented and service-oriented
• Attention to details, accuracy and timeliness in executing assigned responsibilities

Required/Desired Foreign Language

Fluent in written and spoken Filipino and English

Travel Required

This job will require travel 50% of the time.

Key Working relationships

Supervisory : Field Officer (Program Officer – Emergencies)

Internal : Emergency Team Program Manager, MEAL Officer, Project Officers, Finance, Admin and Procurement, MEAL, Head of Programming

External : Caritas Philippines, dioceses, local governments, other NGOs

Agency-wide Competencies (for all CRS Staff)

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

• Integrity
• Builds Relationships
• Continuous Improvement and Innovation
• Accountability and Stewardship
• Develops Talent
• Strategic Mindset

Competencies Relevant to the Specific Position

Guidance to be provided when work on the competencies is completed.

Disclaimer

This job description is not an exhaustive list of the skill, efforts, duties, and responsibilities associated with the position.