Senior Project Associate, DPS-MEL

Dexis is a professional services firm that solves the most pressing social challenges in complex environments, paving the way for a more secure and prosperous world.

Dexis embraces diversity, equity, and inclusion and strives to build and maintain a safe environment where we celebrate diverse backgrounds, treat everyone with respect, and value the unique lived experiences each person brings based on their race, ethnicity, sexual orientation, gender identity, religion, disability, military or veteran status, national origin, age, marital status or family status and related conditions.

At Dexis, you will experience a corporate culture of inclusiveness, fairness, and trust. You will be given the means and mentorship needed to succeed, and your creativity will be rewarded.

About the Position

The Senior Project Associate will provide project management and business development support to Assessment, Monitoring and Evaluation Team of Dexis Consulting Group (Dexis) with a focus on support our work with the US Departments of State and Defense. The Senior Project Associate will facilitate project activities with efficient operational, administrative, contractual, and financial support. The Senior Project Associate will work collaboratively with Dexis’ internal teams, partners, and clients; communicate clearly; and develop and maintain positive relationships internally and externally in a flexible, dynamic work environment. This position will have the option of being based remotely.

Responsibilities

Project management

• Lead administrative, contractual, operational, and financial tasks under portfolio.
• Liaise directly with project team(s) and internal support units, including Contracts, Finance, Payroll, Human Resources, IT, and Recruiting teams; may help train project teams on administrative and financial procedures.
• Manage electronic files and tracking systems to ensure compliance with Dexis policies and standard practices.
• Backstop Program Manager(s) in support of client and partner engagement and coordination.
• Review and finalize project reports and other deliverables for internal and external use, which may include copyediting and formatting.
• Lead the management of procurements, subcontracts, and grants.
• Help ensure compliance with Dexis processes, contractual requirements, and U.S. Government regulations.
• Write scopes and manage subcontracts with partners
• Independently identify and resolve problems, escalate as needed, and follow up to ensure resolution.

Finance

• Prepare payment requests and documentation, including reviewing subcontractor and other invoices.
• Review financial transactions and client invoices.
• Track project budgets and expenditures; help prepare projections and support the maintenance of project budgets.
• Conduct literature and desk reviews for evaluations, support development of data collection instruments and provide technical support to field teams.

Personnel management/recruiting

• In conjunction with project team and HR, recruit, screen, interview, and onboard project staff and consultants, including developing job descriptions and scopes of work, reviewing CVs, organizing interviews, and ensuring the communication of Dexis’ policies and procedures.
• Manage consultants for various project assignments including preparing and managing agreements, supporting travel and logistics, and reviewing deliverables.

Business development

• Support Dexis’ business development efforts through roles of increasing complexity, including through research, editing and formatting documents and CVs, drafting past performance references or proposal annexes, supporting budget development, recruiting, and coordinating proposal teams.
• Manage and coordinate small bid teams and proposals
• Research new business development opportunities in capture efforts.
• Participate in external events and shares notes with other team members.

Performs other duties as assigned.

Qualifications

Minimum Requirements

• Bachelor’s degree in international relations, political science, business, finance, or related field.
• Minimum 3 years of relevant work experience, including business development.
• Proficient in Microsoft Office products.
• Understanding of USG procurement and compliance regulations.

Preferred Qualifications

• Experience working with diverse group of coworkers.
• Previous experience with U.S. Government contracts (specifically DOS and DOD), including procurement of goods and services.
• Skills in budget development and financial tracking using Microsoft Excel.
• Knowledge of Salesforce is a plus
• Ability to obtain a security clearance, preferred
• Familiarity with assessment, monitoring and evaluation

Personal Competencies

The successful candidate should be:

• Curious, with a love for learning new things and developing skills.
• Motivated, taking the initiative and adapting to changing requirements as needed.
• Organized, able to prioritize competing tasks, keep good records, and manage limited time.
• Conscientious, demonstrating personal integrity and a willingness to mentor others.
• Communicative, using clear language to share ideas in writing and speech.
• Collaborative, working productively with all Dexis and external counterparts.
• Vigilant, identifying emerging issues and proposing possible solutions.

Dexis is on a mission to help solve today’s most pressing global political, social, and economic challenges and create a world where all people are safe and prosperous. As a Dexis employee, you will be challenged, empowered, and mentored. Our motto is “find a way or make a way” — that’s how Dexis goes “all in.” How will you?

If you are passionate about this opportunity, apply now!

Only those applicants who meet the above criteria will be contacted for interview.

Dexis is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, sex, national origin, religion, pregnancy, disability, age, genetic information, military service, veteran status, ethnicity, citizenship, sexual orientation, gender identity, marital status, childbirth and related medical conditions, including lactation, or any other protected class under applicable law.

If you are hired for a position that is paid from the Dexis home office, you will be required to submit proof that you have received the COVID-19 vaccine unless you qualify for a legally recognized medical or religious exception to the vaccine requirement. This does not apply to AL, AZ, FL, KS, MT, NH, ND, or TX residents.