Senior Programme Support Assistant

Position Title: Senior Programme Support Assistant

Duty Station: IOM Philippines Country Office (Cotabato City)

Classification: General Service Staff, G-7

Type of Appointment: Special short-term graded, six months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 06 September 2022

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

Under the overall supervision of the Head of Sub-Office, and the direct supervision of the Head of Programmes in Cotabato City, with the technical guidance from the Project Development Officer based in Manila, the successful candidate will support project development and project reporting for Mindanao programming in coordination with Programme Teams, Administrative Units and local project partners and stakeholders. S/he will coordinate with Project Support Unit in Manila to ensure compliance with IOM standards and donor requirements.

Core Functions / Responsibilities:

1. Support the development of projects/programme proposals with the responsible programmatic unit heads, under the overall guidance of the Head of Programmes and with technical guidance of the Project Development Officer.
2. Support financial, administrative, and technical aspects of ongoing project activities related to the Project Support Unit, in line with IOM policies and donor requirements.
3. Collate technical inputs to support resource mobilization efforts and strategic planning especially for Mindanao programming in close coordination with the Head of Programmes and Project Development Officer.
4. Regularly research, follow-up, compile, and present information/data on the context of Mindanao for internal stakeholders, especially those related to government policies.
5. Support the Head of Programmes’ coordination with external partners including the government, the Resident Coordinators Office and UN agencies in respect to project development and reporting, including Joint UN programmes.
6. Coordinate the preparation of correspondence, briefing notes, presentations, narrative and financial reports; ensure status reports are prepared and submitted in a timely manner in coordination with the thematic focal points and M&E unit.
7. Draft correspondence for government partners, other UN agencies and implementing partners including request letters, agreements, talking points among others
8. Work closely with other Units and support the fluid sharing of information among different offices and teams as well as relevant units of Regional Office/HQ and other humanitarian, development and peacebuilding partners and stakeholders.
9. Assist with content analysis and the design of communication materials including project briefers, donor presentations, and multimedia products
10. Plan, coordinate and conduct capacity building workshops for relevant internal and external parties.
11. Undertake duty travels as required.
12. Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• University degree in International Development, International Studies, Migration Studies, Political Science, Social Science, Peace and Conflict Studies, Communications, or a related field from an accredited academic institution with minimum five years of relevant professional experience.
• Completed High School degree from an accredited academic institution, with seven years of relevant professional experience.

Experience

• Experience in humanitarian and peace building programmes and capacity-building activities is an asset.
• Experience in working with UN agencies and/or NGOs is preferable.
• Experience in liaising with governmental and diplomatic authorities as well as with national and international institutions.
• Knowledge and understanding of Mindanao context.

Skills

• Able to utilize information management systems.
• Able to synthesize information into concise reports.
• Strong coordination skills for internal and external partners.
• Strong analytical and writing skills.

Languages

English and French are the working languages of the UN Secretariat. For this position, fluency in English and Filipino is required. Working knowledge of any BARMM language is desirable.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies

The candidate is expected to demonstrate the following values and competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at this link.

Competencies will be assessed during a competency-based interview.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa, and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.

The position involves onsite and/or offsite work (or a combination of both). The working modality will be further discussed during the interviews if candidate is available to work on-site and/or offsite.