Senior Procurements and Logistics Officer

1. KEY RESPONSIBILITIES

Tasks and responsibilities

· Responsible for the execution and coordination of all logistics, procurements , Office Management activities in Khartoum Office; (Supervise and ensure stable provision of water and electricity, sewage service, garbage collection service, and drinking water)

· Responsible for execution and coordination of procurement of goods and services with Field Offices,

· Supervision of driver(s), housekeeper(s), and security guard(s);

· Organize storage of goods

· Responsible for the safeguarding of all ZOA inventories/assets and maintaining and updating assets register and submit quarterly assets list to Operations Director for Khartoum and Field Offices;

· Coordinate maintenance office, assets and equipments ;

· Support (air/ domestic)travel and transportation of staff and visitors to and from Field Offices;

· Responsible for registration, insurance and maintenance of vehicles;

· Obtain travel permits and other legal documents related to Logistics;

· Responsible for the functioning and safeguarding of all communication equipment (mobiles, devices and Thurayas etc);

· Keep accurate and transparent records of all logistic or procurement transactions;

· Coordinate logistic issues with external parties (UN, (I)NGOs, GoS);

· Provide written reports to the HR& Logistics Manager and Operations Director on activities and plans as requested;

· Transportation of materials to the Field Offices;

· Ensure that Logistic and Procurement activities are carried out in accordance with ZOA policies and procedures;

· Any other duty that is reasonably consistent with the key tasks of the function.

· Responsible for Safety & Security Matters, ensure that staff and premises safety and security are carried out in accordance with ZOA policies and procedures including supervision of usage and replenishment of the First Aid Kits in the Office Premise

2. AUTHORITY

The Senior Logistic Officer is accountable to the HR & Logistics Manager and supervises the drivers, housekeepers and guards. He/she has authority according to the ZOA procedures and set authority levels.

3. Contacts

External contacts

· Service providers

· Suppliers

· Logistics of other NGOs/UN Agencies

· HAC

· GoS departments ( traffic…)

Internal contacts

· HR & Logistics Manager as supervisor and coach

· ZOA Khartoum Office Staff
· ZOA Field Offices -Admin and Logistics Staff

• Field Program Managers

4. COMPETENCIES

Knowledge and Experience

· University Degree in relevant field;

· Minimum working experience of 7 years in logistics and Administration;

· Proven skills in logistics ,procurement and administration;

· Know-how of vehicle and office maintenance;

· Familiarity with communication equipment;

· Command of Arabic & English;

· Computer skills.

5. Skills/Attitude

· Reliable personality with commercial and technical skills;

· Interpersonal sensitivity;

· Organized personality with good Communicative skills;

· Service oriented attitude but a hardliner when it comes to keeping up to the ZOA policies and procedures;

· Result-oriented with strong planning skills;

· Ability to work individual as well as in a team;

· Proactive and focussed.

6. Special working conditions

Field work in relevant areas.

The Senior Procurement and Logistics Officer position is ranged between 919 USD – 1,022 USD per month basic salary, based on qualifications and experience.

The candidate will subject to Membercheck /COTER procedures, which is against Government Sanction lists to verify that the candidate is not on any of these lists. This counter-terrorism check is a requirement of Donor Government Regulations and is therefore an important part of an employee’s ability to fulfil his/her employment requirements before signing the Employment Contract with the Organization.