Senior Officer, Medical Procurement

Procurement:

• Responsible for the procurement activities related to the medical supplies for programmes supported by IFRC Country Delegation, and for ensuring that purchased items are both cost-efficient and of high quality.

• Responsible for following and enforcing the IFRC Medical procurement policies and procedures, as defined in the IFRC Procurement Manual.

• To ensure that all purchased medical items are of IFRC standard and fit for the purpose and have appropriate inspection certificates if required.

• To carry out all medical procurement transactions of goods and services ensuring compliance with the IFRC standard procurement procedures and processes while maintaining a full audit trail.

• To identify and maintain an updated supplier information database for regularly purchased medicines and medical items and remain informed of local market conditions and changes.

• Prepare and present procurement files to the Local Committee of Contracts (LCoC).

• Prepare goods and services contracts keeping in view IFRC standards and requirements.

• Upload contracts to the e-Contract system for necessary approvals at the country and regional level.

• Ensure complete compliance with donor and IFRC audit requirements and maintain all procurement files complete and up to date at all times in SharePoint as per the IFRC filing structure.

• Liaise/follow up with suppliers and service providers regarding the delivery of medical supplies and keep all parties informed of any changes in a timely manner.

• Ensure all existing or new medical supplies procurement contracts are completed through a transparent tender process and ensure all the contracts are drafted, reviewed, and approved before the contract start date.

• To produce regular, timely, and accurate narrative and financial reports for the IFRC and donors as and when needed.

• Produce timely and accurate reports (statistics and analysis), and provide input to the regional global procurement report, as and when needed.

• Be a part of the Medical Procurement Committee of the PRCS and liaise with departments of Health and Procurement of the NS and collaborate where appropriate.

• Maintain close coordination and liaison with the IFRC Regional and Headquarters Medical Logistics/Procurement unit, to seek advice on procurement processes.

• To ensure the compliance of IFRC medical procurement procedure/manual in the procurement of national society.

• To keep track record of all the procurements, related to the medical items in the procurement tracking sheet and update the senior management on all ongoing and completed procurements.

• Assist in the coordination of drawdown and distribution of Pharmaceutical and Medical Supplies.

• Ensure physical inventory is done periodically and verify with the PRCS Pharmacist that the stock delivered is correct in terms of quantity, strength, etc. of products being distributed.

• Ensure good practices of medical warehouse are in place in PRCS.

• Education

• University Degree in Pharmacy, Supply Chain, Logistics, or a related field, or an equivalent combination of education and experience with a minimum of 5 years of experience working in the Medical logistics field.

• Proven experience in similar roles of medical procurement and supply chain.

  Experience Required

• Red Cross / Red Crescent experience

• At least 5 years of field experience in humanitarian relief and development programming

• Experience in managing medical supplies procurement,

• Familiarity with donor-funded international organizations and donors.

• Demonstrated previous experience in working with multiple partners and stakeholders.

• Strong demonstrable experience in coordination.

• Proven abilities in decision-making and problem-solving – abilities to foresee various options and objectively assess the viability of these options.

• Strong teamwork, communication, and cooperation skills.

• Ability to maintain an overall positive attitude in the face of adversity.

• Open to change and ability to manage complexity.

• Ability to multitask effectively and manage competing priorities in a demanding environment.

• Knowledge and Skills

• Self-supporting in computers (Windows, spreadsheets, word-processing)

• Skills in training and developing staff.

• Languages Required

• Fluently spoken and written English

• Other languages: Urdu

• Competencies

• VALUES:

• Respect for Diversity Treats all individuals and groups fairly and shows respect for all persons equally, without any distinction on the basis of nationality, race, religious beliefs, class, political opinions, or any other grounds.

• Integrity Works in accordance with the Red Cross and Red Crescent Movement’s Fundamental Principles and Values, in a transparent and accountable manner.

• Professionalism Shows pride in work and in achievements; demonstrates knowledge, professional competence, and technical mastery of relevant subjects. Displays self-control, perseverance, and resilience in the face of pressure or adversity.

• Accountability Honours commitments and takes responsibility for delivering high quality outcomes.