Senior Manager, GL & AP

International Foundation for Electoral Systems

About the International Foundation for Election Systems (IFES): IFES advances democracy for a better future. We collaborate with civil society, public institutions, and the private sector to build resilient democracies that deliver for everyone. As the global leader in the promotion and protection of democracy, our technical assistance and applied research develops trusted electoral bodies capable of conducting credible elections; effective and accountable governing institutions; civic and political processes in which all people can safely and equally participate; and innovative ways in which technology and data can positively serve elections and democracy. Since1987, IFES has worked in more than 145 countries, from developing to mature democracies.

The greatest assets of IFES are our team members. IFES offers competitive benefits and pay, as well as the opportunity to work in a dynamic and collaborative environment. Every member of the IFES team is responsible for carrying out the mission of IFES and integrating IFES values into their work every day: Commitment to Excellence, Effective Communication, High Quality Decision-Making, Accountability, Teamwork and Collaboration.

PRIMARY FUNCTION/PURPOSE: Reporting to the Director of Accounting, the Senior Manager, General Ledger & Accounts Payable is responsible for all areas relating to accounts payable processing and management of the general ledger. This position is responsible for maintaining accounting principles, practices, and procedures to enable accurate and timely financial statements and tax filings. S/he must be self-motivated and is responsible for ensuring that work is completed in a timely and accurate manner. This position addresses tight monthly deadlines and a multitude of accounting activities including general ledger and trial balance postings, financial reporting, year-end tax and audit preparation.

IFES COVID-19 Vaccine Requirement: In accordance with Executive Order 14042 on Ensuring Adequate COVID Safety Protocols for Federal Government Contractors, International Foundation for Electoral Systems has adopted a policy to comply with the requirements that all employees assigned to a federal contract or contract-like instrument be fully vaccinated before their start date. Therefore, all IFES positions will require proof of a full COVID-19 vaccination as a condition of employment. Please note, any submission of falsifying records or misleading information would result in a dismissal of your employment application

Job Responsibilities:

MAJOR DUTIES AND RESPONSIBILITIES:

  • Assists in the development and maintenance on accounting system that records and reports all financial transactions per generally accepted accounting principles (GAAP).
  • Responsible for the day-to-day accounting functions including General Ledger, Accounts Payable and Fixed Assets subledgers.
  • Adapt and train accounting team on 2CFR.200, GAAP and CAS regulations.
  • Assist Director of Accounting in adoption of CAS regulations.
  • Build a collaborative relationship with other operations and program units.
  • Build a collaborative relationship with IFES banks.
  • Monthly review of general ledger for month end close to ensure transactions are properly recorded for financial statement preparation. This includes asset, liability, revenue, and expense accounts.
  • Assist in month end close.
  • Recommends, reviews, and monitors compliance with financial policies, procedures, and controls.
  • Prepares, monitors, and interprets monthly financial reports and analysis for the Director of Accounting. This includes but is not limited to revenue and expense statements, balance sheets, and year-to-date financial statement summaries. Works with Director of Accounting to take corrective action when necessary.
  • Monthly reconciliation of all bank accounts.
  • Monthly reconciliation of all other general ledger accounts.
  • Oversee and supervise the Accounts Payable, Accounts Receivables and General Ledger Teams.
  • Supports project audits and the institutional audits.
  • Supports in annual NICRA submission process.
  • Supports in preparation of IRS form 990 preparation and submission.
  • Supports in maintenance of Deltek Costpoint and Cognos Reporting.
  • Assists in automation and streamlining accounting processes and procedures.
  • Assists year end closing.
  • Adheres to tight monthly deadlines.
  • Performs other duties as assigned.

POSITION SCOPE: Manage and/or performs technical or complex work, requiring ingenuity and capacity to evaluate and respond to new and changing issues. Responsible for the oversight of all processing, accounting, Costpoint maintenance, internal controls and systems integration functions associated with general accounting and A/P.

DECISION MAKING/PROBLEM SOLVING: Identifies risk factors with potential to disrupt achievement of program or operational goals. Analyzes and proposes solutions based on knowledge of professional principles and best practices. Consults with stakeholders within and outside the organization; identifies, proposes and builds consensus around best solutions. Complex decision-making requiring in-depth analysis and consensus-building, subject to management review.

FISCAL RESPONSIBILITY: Responsible for banking transactions, vendor payments etc. Independently manage allocated resources.Critical review of financials and preparation of reports.Review expenses, contracts and purchases, subject to established controls and procedures. Strong knowledge of financial systems to ensure compliance.

RELATIONSHIPS: Maintains collaborative working relationship with team members and other staff, both within the headquarters and field offices**.** Builds and maintains relationships with internal and external partners, auditors etc.These require highly developed interpersonal skills, active listening, creativity and problem solving to assure desired outcomes.

SUPERVISION EXERCISED: Oversight of Accounts Payable and GL team.

POSITION REQUIREMENTS:

Education: Minimum 8 years of experience with MBA or CPA designation or 10 years with an undergraduate degree.

Experience: Experience with GAAP and USAID funding rules and regulations. Working knowledge of US government grants and contracting procedures, regulations, policies is required, including FAR, CFR and OMB circulars. Working knowledge of non-US Government donors (GAC, FCDO, SIDA, GIZ, DFATD, DFAT) etc. Prior experience in working with external auditors and audit function preferred. Comprehensive financial process knowledge and analytical experience. Experienced with closing accounting periods. Experienced with preparing financial and management reports. Significant experience with automated business & financial systems, spreadsheets, word processing, and database software.

Related Skills or Knowledge: Significant experience with automated business & financial systems, spreadsheets, word processing, and database software. Proficiency with Microsoft Office and Excel required. Experience with Costpoint and QuickBooks preferred. Comprehensive financial process knowledge and analytical experience. Proven track record of managing multiple priorities across multiple platforms with tight deadlines, with strong problem-solving skills. Strong team building and management skills. Good written and verbal communication skills are required. Supervisory experience a desired.

LANGUAGE SKILLS: Fluency in English required. Fluency in other languages highly preferred such as Spanish, French, Arabic, or sign language highly desired.

TRAVEL: Limited

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT: Standard office work environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

All qualified applicants/employees will receive consideration for employment/promotions and will not be discriminated against on the basis of disability, sex, sexual orientation, gender identity, age, race, color, religion, national origin, veteran status, or any other legally protected characteristic.

IFES takes affirmative action with respect to the employment and promotion of women, minorities, individuals with disabilities, and covered veterans. IFES will also take affirmative action on the basis of sexual orientation and gender identity.

IFES is a VEVRAA Federal Contractor

How to apply

Please apply by using this link: https://www.vs4.vscyberhosting.com/ifes/Careers.aspx?req=22%3a148&type=JOBDESCR


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