Senior Information Management Assistant (Protection Division)

  Context:
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Under general guidance of the Chief of Mission (CoM), the overall supervision of the Head of Erbil Office and the Head of Protection Division and under the direct supervision of the Protection Officer, the incumbent will be responsible for the following activities within the Protection Unit:
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Core Functions / Responsibilities:
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Support the development and maintain information and data management systems and processes for the Protection Division and collect, verify and enter protection data in English and Arabic, ensuring confidentiality and data protection principles are adhered to at all times;
Support in quantitative and qualitative data analysis for internal stakeholders based on collected Protection data, including cleaning data, translating data, and filtering data;
Support the preparation and submission of periodic project reports (monthly, quarterly, and annual) as required on the implementation of protection activities;
Assist in the timely and effective implementivities of the Protection Division;
Guide and support Protection staff to use and update internal and external database structures as per unit needs, cross-check the entered information into the database, and notify the supervisor for any need of new information in the system based on the request by the field staff;
Support in preparing and developing analytical tools, statistics and reports on protection activities and data;
Design reports and other Protection products, including data visualizations and other data communication tools;
Assist in the daily planning, monitoring and evaluating of the administrative and operation activities of the Protection unit;
Regular liaison and coordination with internal and external stakeholders as required to facilitate the implementation of Protection activities;
Coordinate project activities on a daily basis, including: organization and preparation for project trainings and workshops; liaising with relevant stakeholders; providing administrative support.
Travel to other governorates to support protection activities as required;
Perform such other duties as may be assigned Education
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University degree in Political or Social Sciences, International Relations, Computer Science or related filed from accredited academic institution with 4 years of relevant professional experience
Completed High School degree from accredited academic institution with 6 years relevant professional experience.

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Experience
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Experience in managing data collection, entry, and maintenance (Kobo experience preferred)
Experience in managing and developing databases
Results orientated with good communication and interpersonal skills
Excellent drafting skills and experience with creating documents and data visualizations
Experience with setting up/maintaining knowledge management systems a distinct advantage
Ability to work across English and Arabic, and provide ad hoc translation support
Ability to meet deadlines and work under pressure
Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds
Familiarity with Protection progra meet deadlines and work under pressure.
Familiarity with the UN common system is an advantage.
Previous work experience in an international organization in Iraq is an advantage.

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Languages
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English, Kurdish and Arabic are required.
Any other language is an advantage.

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Position specific skills, for example:
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In depth knowledge of the broad range of migration related subject areas dealt with by the Organization; and,
Knowledge of UN and bilateral donor programming.
Knowledge of financial rules and regulations.
Knowledge of International Public Sector Accounting Standards������(IPSAS)

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Required Competencies
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The incumbent is expected to demonstrate the following values and competencies:
Values

Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles
Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies ��������� behavioural indicators level 2
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Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

Fosters a sense of team spirit by developing a shared understanding, accountability and enthusiasm for the team���������s work.
Displays a high level of cultural awareness, sensitivity to different ways of working and leverages individual strengths in order to build a better team.
Shares credit for team accomplishments and ensures that the contribution of others is recognized.
Helps create a positive team spirit, putting aside personal considerations to help the team achieve its goals.

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Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
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Prots and workable solutions that meet clients��������� needs.
Anticipates constraints, identifies solutions and takes responsibility for addressing critical situations.
Monitors own and others��������� work in a systematic and effective way, ensuring required resources and outputs.
Aligns projects with Organization���������s mission and objectives and demonstrates a good understanding of the impact of team���������s and own work on external and internal counterparts.

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Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

Disseminates and shares knowledge openly and actively contributes to knowledge/network communities for topics relevant to area of expertise.
Encourages knowledge-sharing across units/departments and ensures that knowledge is captured, recorded and disseminated appropriately.
Builds networks for the effective communication and exchange of knowledge and ideas and puts others into contact with various sources of knowledge.
Contributes to an environment ion and learning.

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Accountability: takes ownership for achieving the Organization���������s priorities and assumes responsibility for own action and delegated work.
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Proactively seeks responsibility in delivering towards the goals of the Organization.
Plans and organizes work with a clear and deliberate focus, ensuring commitments are easily identified and progress is widely communicated.
Stands by the actions of team or department, publicly accepting ownership.
Takes responsibility of own shortcomings and those of the work unit, where applicable.

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Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
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Speaks and writes clearly and effectively.
Seeks to share information with others, with due respect for diversity and the confidentiality of specific sensitive information.
Listens and seeks to understand without bias, and responds appropriately.
������Shares information and keeps others others’ views and ideas and respects their contribution. While this vacancy is open to both Internals and Externals, priority shall be given to qualified Internal applicants.
Interested candidates are invited to submit their applications via a link:
http://iraqkobo.iom.int:8081/x/#HlEFf9H4
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For an application to be considered valid, IOM only accepts online profiles duly completed. Only shortlisted candidates will be contac