Senior Human Resources Officer

The European Institute of Peace (EIP) is looking for exceptional individuals who share our vision for a world where people live in safety and peace because conflicts and grievances are resolved through inclusive dialogue and lasting political agreements.

We provide practical experience, technical expertise, and policy advice on conflict resolution. We use a variety of tools to help us do this, including analysis, mapping and design of peace processes and agreements, facilitating policy discussions, and proposing practical engagement, for example through inclusive dialogue and mediation support.

Based in Brussels and active in over a dozen countries, the European Institute of Peace is an independent organisation working collaboratively with European decision-makers, the parties to the conflict, and those who represent people suffering from insecurity or at risk of violence, as well as the conflict prevention, resolution and mediation community.

Our innovative approach to peace enables us to be agile, creative, and effective in everything we do, and these are key qualities we look for in our team members. See www.eip.org for more information

We are looking for a Senior Human Resources Officer to support the Institute’s operations**.**

Terms of reference

The Senior Human Resources Officer will be reporting to the Chief Operating Officer and will lead the HR Team.

He/She supports the European Institute of Peace to recruit and retain talents, to develop policies and procedures and to make the Institute an inspiring and rewarding working place, in compliance with Belgian labour laws.

Duties and responsibilities

Human resources administration

· Deliver and maintain efficient and effective HR systems;

· Manage the monthly payroll administration and related benefits in cooperation with third party providers and the Finance team, and keeping track of employee leave days;

· Oversee all employees and consultants contracts and ensure their compliance with the Belgian legislation;

· Maintain efficiently an updated filing system (physical and electronic files) of all administrative files ensuring strict confidentiality;

· Manage the process of recruitment of team members (employees and consultants)

· Ensure that induction is provided to new employees;

· Be the point of contact for the HR related matters and keep up-to-date on Belgian labour legislation;

· Review employment and working conditions to ensure legal compliance, in coordination with the Belgian Social Secretariat;

· Ensure the reliability and integration of personnel-related data and reporting to various bodies;

· Support external audits in cooperation with the Finance team to deliver solutions to identified HR issues;

HR Strategy development and maintenance

· Act as a partner to both the senior management and employees in the provision of advice and support across the range of HR activities including employee relations, recruitment, performance management, contracting, promotion and HR records;

· Support strategic and operational business changes and developments;

· Support the implementation of the Skills Review and Staff Wellbeing projects;

· Take a lead role in the implementation of the organisation-wide effective onboarding plans and system;

· Contribute to the constant improvement of the update HR policies, and evaluate human resources (staff development / recruitment) needs in consultation with senior management;

· Support the performance management processes and organisational development through the learning and development activities;

· Support the management on sensitive matters including disciplinary and grievances, potential violations in work regulations and code of conduct and complex employee relations matters, etc;

· Act as HR ambassador to promote good working culture and team spirit;

· Participate at the staff committee when required

· Analyse work processes from a quality and risk management perspective, diagnose operational problems and establish the necessary improvement projects in collaboration with the line management;

Profile

· University degree in Human Resources Management; Human Resource Development; Personnel Administration; Business Administration; or other relevant field;

· At least 5 years of experience in equivalent position;

· Excellent command of English and at least one of the two official languages of the Brussels region (French and Dutch). Any other EU language is a plus;

· Excellent knowledge of HR functions (pay & benefits, recruitment, onboarding, evaluation, training & development, legal etc.)

· IT literate (Word, Excel, PowerPoint)

· HR Strategy Development;

· Legal;

· Administrative and Payroll Management;

· Recruitment;

· People Management and Development;

· Strategic vision;

· Results and quality oriented;

· Teamwork and Cooperation;

· Flexibility;

· Communication;

· Planning and Organising;

· Ability to work in Belgium (Belgian or EU citizen or currently in possession of a Belgian work permit).

The Institute offers

· Employment contract (open ended Belgian contract);

· Salary based on 13.92 months and commensurate to the position and experience;

· Benefits package which includes luncheon vouchers, hospital insurance, maternity and parental benefits, pension plan, and contribution to transportation;

· 40h/week including 12 RTT days per year;

· Orange SIM card;

· Contribution to teleworking allowance: €15.

Start date: as soon as possible

The successful candidate will need to reside in or relocate to Belgium when the employment contract starts.