Senior Human Resources Assistant (Staff Development & Learning (SDL))

Position Title: Senior Human Resources Assistant (Staff Development & Learning (SDL))

Job Code: VN 2024 01 (GS)

Duty Station: Geneva, Switzerland

Classification: General Service Staff, Grade G6

Type of Appointment: Fixed term, one year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 31 January 2024

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply for this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

Under the overall supervision of the Senior Human Resources Officer and direct supervision of the Senior Human Resources Coordinator (Learning and Development), the incumbent will provide a range of technical and specialized support functions to the Integrated Talent Management Unit (ITMU) by assisting with the implementation of a series of virtual and in-person IOM training, managing associated vendor relationships and contracts, and performing other duties as needed

Core Functions / Responsibilities:

1. Assist with the management of a range of SDL-related learning and development initiatives and all associated interactions, both internally and externally, including, but not limited to, the Strategic Thinking and Management Programme; Chiefs of Mission Learning Path; Young African Professionals Programme; Geopolitical Analysis Training and the Staff Exchange Programme.
2. Coordinate communications with Translation Services at Headquarters for translatingSDL-related materials into French and Spanish.
3. Liaise with ITMU colleagues in the procurement and contractual processes, including participating in or developing Long-term Agreements (LTAs) with vendors/partners, in coordination with relevant Divisions.
4. Adapt and strengthen SDL’s activities to enhance and increase participation rates; contribute to awareness-raising activities to promote SDL offerings; collaborate with Regional HR Officers (RHROs) in identifying and meeting learning needs; and organise regular meetings with relevant RHROs to keep them informed about staff development and learning matters.
5. Provide technical inputs for, and support the launch of SDL learning products, tools, and services.
6. Provide overall support for the organization of in-person training events in Headquarters.
7. Perform other duties that may be assigned.

Required Qualifications and Experience:

Education

• High School diploma with six years of relevant experience; or,
• Bachelor’s degree in Business Administration, Human Resources, or related field with four years of relevant professional experience.

Experience

• At least one year of experience in project management, from planning to implementation and reporting;
• At least one year of experience in learning and development; and,
• Prior work experience with international humanitarian organizations, non-government or government institutions/organizations in a multi-cultural setting is an advantage.

Skills

• Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook, MSTeams, and MS Forms; previous experience in Oracle is a distinct advantage; experience using applications such as Zoom, Slido and Mural would also be an asset. • Attention to detail, ability to organize paperwork in a methodical way; and,
• Discreet, details and client-oriented, patient and willingness to learn new things

Languages

IOM’s official languages are English, French, and Spanish. All staff members are required to be fluent in one of the three languages.

For this position, fluency in English and French is required (oral and written). Working knowledge of another official UN language (Arabic, Chinese, Russian, and Spanish) [please delete the language already mentioned as required] is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, and makes people feel safe, respected and fairly treated.

Core Competencies – Behavioural Indicators level 1

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action-oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p df

Competencies will be assessed during a competency-based interview.

Other:

Internal candidates of the Organization will be considered as first-tier candidates.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various departments. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

Only candidates possessing the right of residence and right to work in Switzerland can be considered for this vacancy. Candidates for this vacancy will be considered to be locally recruited and will be eligible for allowances and benefits available to locally recruited staff members.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and background verification and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time in Geneva, Switzerland on the respective closing date. No late applications will be accepted.