Senior Grants Compliance Finance Officer for Poland – Mercy Corps Ukraine Response

Location Poland

Position Status Full-time

About Mercy Corps

Mercy Corps is a leading global organization powered by the belief that a better world is possible. In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action — helping people triumph over adversity and build stronger communities from within. Now, and for the future.

Program / Department Summary

The Mercy Corps Finance & Compliance Department is responsible for all financial functions in its Ukraine response (Ukraine, Poland, Moldova, and Romania), including accounting, payments and banking, payroll, budgeting, monetary, financial reporting, and grant financial management and compliance. Mercy Corps currently receives over USD 130 million from international donors to implement its Ukraine response activities. The Mercy Corps Finance & Compliance Department ensures compliance with donor regulations as well as Mercy Corps’ internal policies and procedures. In its role as a support to the Program Department, the Finance Department provides timely reports and assistance to the Country Director and the Program team to ensure that financial resources are used efficiently and effectively.

General Position Summary

Working in the Finance Department under the direction of the Sub-awards Finance & Compliance Manager, the Senior Grants Compliance Finance Officer is responsible for monitoring partners actual expenditure is in line with the agreed award and works with sub-awardees to review their due diligence and financial reporting, to ensure the projects are being implemented with minimal risk.

Essential Job Responsibilities

SUBAWARD MANAGEMENT

• Review of partner budgets and budget narratives.
• Conduct general organizational assessments for partners
• Assist in the preparation and review of subgrant agreements.
• Review partner financial reports and supporting documentation
• Conduct partner visits when needed
• Follow up on all subgrant compliance issues and audits and document resolutions.
• Maintain partner files on the drive and update the partner tracker regularly.
• Other duties as assigned by supervisor

Team Management

• Develop the capacity of the team, deepen understanding of their roles and assist with career development.
• Assist team members with information, tools, and resources to improve performance & reach objectives.
• Promote accountability, communicate expectations, and provide constructive feedback informally and formally via regular one on ones and performance reviews.
• Create and sustain a work environment of mutual respect where team members strive to achieve excellence.

Organizational Learning

As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient, and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.

Accountability to Beneficiaries/participants

• Mercy Corps team members are expected to support all efforts toward accountability, specifically to our beneficiaries/participants and to international standards guiding international relief and development work, while actively engaging beneficiary/participant communities as equal partners in the design, monitoring and evaluation of our field projects.
• Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC’s policies, procedures, and values always and in all in-country venues.

Supervisory Responsibility –

Subaward Compliance Assistant

Accountability

Reports Directly To: Sub-awards Finance & Compliance manager/Sub-awards Finance & Compliance coordinator

Works Directly With: Sub-awards & Compliance Team, Country Finance Manager (and other in-country finance department personnel), other Finance staff, Program and Administrative Staff, HQ (MCG & MCE/NL) Compliance Departments, HQ (MCG & MCE/NL) Int’l Finance Departments.

Knowledge and Experience

• Prior experience in finance, procurement, operations, or any organizational field is preferred.
• A university degree in finance, accounting or other fields is preferred
• Basic computer skills in MS Office programs, particularly Excel and word
• Good oral and written English skills.
• Ability to work effectively with an ethnically diverse team in a sensitive environment.
• Willingness to learn and adapt.
• Good oral and written English skills required; proficiency in Polish is required.
• Ability to work effectively with an ethnically diverse team in a sensitive environment.
• Experience in a commercial sector setting is not mandatory (although preferred), what we are seeking are keen; numerate, literate staff who are enthusiastic to learn about the detailed financial operations of a well-regarded (U.S based) international NGO which is providing critical support to Ukraine people across four countries due to the current conflict.

Success Factors

The ability to effectively interact with colleagues and partners. A high professional standard and work ethic, with the ability to learn new systems and processes.

This job will offer an opportunity to learn various aspects of the organization, gaining knowledge in several departments, it will allow the candidate to grow and expand on their career.