Senior Finance Coordinator

Job Overview: The Senior Finance Coordinator will work with the Director of Finance to control and manage the implementation of the accounting systems. This will include assisting with the collection and processing of IRC’s financial data in order to provide management, donors, grantors, creditors, and others with timely, accurate and understandable information.

Major Responsibilities:

Responsibilities include, but are not limited to:

• Ensure office and donor compliance with IRC’s accounting policies vis-à-vis fund accounting as noted in IRC’s finance manual and generally accepted accounting principles and donor requirements.
• Work closely with management, programs, and finance teams.
• Maintain a broad and deep understanding of donor policies, regulations and procedures and build this knowledge among programs team members.
• Support the day-to-day financial activities including daily tasks such as payment review, AP activities, AR reporting/invoicing, etc.
• Review all accounting transactions to ensure proper coding, complete month-end/year-end closing tasks and variance analysis as needed.
• Assist in the preparation of financial reports to be submitted to IRC NY/donors per scheduled due dates and/or contractual obligations.
• Assist Finance Director with balance sheet reconciliations.
• Assist in the preparation of monthly invoices.
• Coordinate the protection of the organization’s assets by implementing IRC’s Internal Control procedures
• Serve as back up to Finance Director for key day to day duties.
• Instill a strong culture of ethics and compliance by providing on-going training, capacity building and advice to staff and partners as needed
• Review monthly Budget vs Actual (BvAs) and prepare any adjustments required for Finance Director to review
• Working with Finance Director to prepare grant budgets to support new proposals or realignments also ensuring adequate coverage of operating cost
• Attend Grant Opening, BvA review and Closing Meetings when nominated to do so and prepare monthly BvA minutes for review by Finance Director.
• Assist Finance Director to ensure that all accruals at grant closure are accurate, valid and are promptly liquidated
• Review payment vouchers, ensuring completeness of the documentation and consistency with IRC policies and procedures.
• Other related duties as assigned

Job Requirements:

Education: Accounting or bookkeeping training and/or coursework required; 4-year degree in related field such as accounting or finance

Work Experience: At least2 to 3 years of previous experience

Demonstrated Skills & Competencies:

• Solid organizational skills: detail-oriented, ability to multi-task, set priorities, and meet deadlines

• Ability to work independently, be flexible and work well under pressure in a fast-paced team environment

• Excellent communication & good interpersonal skills: ability to work effectively in a multi-cultural environment

• Solid Computer skills: MS Word, Excel, other financial related software required

• Previous non-profit agency / grant-funded environment experience strongly preferred

• High degree of professional integrity; ability and commitment to maintain confidentiality of sensitive data

• Solid organizational skills: detail-oriented, ability to multi-task, set priorities, and meet deadlines

• Prior knowledge of donor regulations preferred

• Strong training, facilitation and coaching skills preferred

• Experience working with remote stakeholders

• Ability to work some evenings and weekends as needed

Working Environment:

• Standard office environment
• Some travel required

COVID-19 Vaccination Requirement: In accordance with IRC’s duty to provide and maintain a workplace that is free of known hazards and our commitment to safeguard the health of our employees, clients, and communities, IRC requires new hires to furnish proof of vaccination against COVID-19 in order to be considered for any in-office or hybrid positions. All IRC US offices require full vaccination to attend any in-office functions (e.g., meetings, trainings).

Commitment to Diversity and Inclusivity: IRC is committed to building a diverse organization and a climate of inclusivity. We strongly encourage applications from candidates who can demonstrate that they can contribute to this goal.

Equal Opportunity Employer: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

US Benefits: We offer a comprehensive and highly competitive set of benefits. In the US, these include: 10 sick days, 10 US holidays, 20-25 paid time off days depending on role and tenure, medical insurance starting at $120 per month, dental starting at $7 per month, and vision starting at $5 per month, FSA for healthcare and commuter costs, a 403b retirement savings plans with immediately vested matching, disability & life insurance, and an Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles.