Senior Finance and Grants Officer

The IntraHealth International team in Kenya is now hiring a Senior Finance and Grants Officer for the Kenya-Ghana Global Health Workforce Program. This project team will work in close partnership with the Ministry of Health, Nursing Council of Kenya, lead nursing training schools and other stakeholders to implementation of advanced practice nursing (APN) roles into Kenya’s health system, involving comprehensive preparation of the scope of practice, training platform and employment framework. The project will address a central challenge to sustainable APN introduction in both Kenya and Ghana, through training and upskilling of nursing educators, helping to establish a high-quality training platform to capacity build leaders in advanced clinical leadership and practice.

The Senior Finance and Grants Officer will work closely with team members to establish, develop, strengthen, and ensure finance, grants and procurement compliance practices and procedures are met in the country office, provides support in the receivables payables and general ledger function of IntraHealth (IH), Kenya office including processing of vendor payments, staff travels advance and activity advances.

Essential functions include but are not limited to:

Accounting and Financial Reporting

• Prepare Bank reconciliations for all bank accounts and submit for review and approval by the 3rd day of every month.
• Take the lead in compiling accruals in relation to all unpaid obligations (including salaries) at the month end ensuring that all amounts are captured accurately, traceable to the source documents and coded to the correct projects.
• Prepare adjusting journals for month-end accruals for approval and posting to the Accounting system.

Procurement:

• Serves as the lead procurement staff entrusted with ensuring compliance with IntraHealth and donor specific procurement and cost regulation.
• Works with the administration and program technical teams to develop and monitor annual procurement plans.
• Set up and continuously appraise the procurement systems/processes that meet IntraHealth and donor procurement standards such as value for money, effectiveness, timeliness and quality products/services.

Management of Receivables:

• Follow up for the timely submission/liquidation of advances.Ensure all amounts paid to the organization in liquidation of travel advances are receipted and banked promptly.

Accounts Payables and Processing of MPESA, EFTs & Cheques payments

• Ensure Bills are posted to QuickBooks accurately and correctly as per the supporting documents in timely manner.
• Preparation of Payment Vouchers for Vendors/Temporary hires/Petty cash within 24 hours after receipt in finance and promptly uploading EFTs to S2B

Contracts and Grant Management:

• Determine the most suitable engagement mechanism for each new partner based on SOW and risk assessments.
• Ensure that internal processes are duly followed before engagement of a sub-recipient, Sub-awardee or Contractor undertaking programmatic work. These will include pre-award assessment visits, due diligence checks at minimum.
• Ensure effective implementation of the approved sub-recipient monitoring plan and procedures.

Education & Experience

• Bachelor’s degree in commerce/ business management/ administration with at least 7 years’ experience in managing a busy finance and grants section or Master’s degree with 5 years’ relevant experience.
• Professional certification in CPA or CIPS.
• Knowledge of FDCO and other donor rules and requirements and finance and procurement best practices
• Ability to handle multiple tasks simultaneously with prioritization
• Demonstrated experience working in teams/groups, presenting training material, and/or providing coaching and mentoring.
• Demonstrated understanding of federal procurement requirements, and evidence of experience in the design, development or enhancement of compliant policies, procedures, and training documents.