Senior Finance Admin Officer – Amman

Senior Finance Admin Officer – Amman

Position: Senior Finance Admin Officer

Location: Amman, Jordan

Application Deadline: 15 August 2022

Duration: 12 months with a possibility for extension

Start Date: ASAP

SPARK is looking for a Senior Finance Admin Officer (SFAO) who has experience working for an INGO and excellent knowledge of Financial Accounting, Project Accounting, and Management Reporting. The SFAO is expected to be service-oriented, calm under pressure, an independent planner with good communication skills, and a good team player.

Under the direct supervision of Regional Finance Manager(RFM) and Jordan Country Manager (CM), the SFAO is responsible for effective and accurate financial and accounting of SPARKs projects in Jordan. Furthermore, the SFAO will ensure compliance, managing financial risks, auditing, and timely financial reporting to donors under the Programme. This also includes the budget follow-ups, cash management, and implementation of SPARK’s operational.

Main Tasks and Responsibilities

The responsibilities and tasks include, but are not limited to:

• Responsible for month-end accounting process, like as an example, Bank & cash Rec, B.S Rec, Reconciliation of Intercompany account between HQ and Jordan office…..
• Ensure financial compliance with the SPARK and donor regulations and procedures;
• Prepares and submits the projects’ financial reports to RFM and HQ within the deadlines donor requirements;
• Prepares budget versus spending, performs analysis and informs RFM & CM for any (potential) over/underspent, and suggests solutions to overcome these variances.
• Prepares and conducts all project payments including partner instalments and student stipends monthly;
• Contributes to budget reallocations and if needed no-cost extension requests;
• Collects, reviews, and controls compliance of all invoices with the related contract, grants, etc., submit originals/copies of such invoices and payment requests for further processing while keeping a copy of invoices;
• Arranges Kick-off meetings with local implementing partners after signing agreements.
• Reviews financial reports and supporting documents of our implementing partners on monthly basis and do a balance confirmation with implementing partners quarterly.
• Reviews all potential implementing partners’ proposals (mainly budgets) and be part of any selection committee for partner selection.
• Assists RFM&CM with annual budgets and monthly cash flow projections and ensures financial resources available in the country offices.
• Works closely with the certified public accountant to ensure compliance with local law.
• Assists in preparation for the SPARK audit, including preparing assigned audit scheduled and gathering other information as needed.
• Administrative duties including but not limited to:
• Monitoring inventory and update inventory list.
• Updating car log and following up on its maintenance and availability.
• Managing social security and income tax and making sure that the payments are being done on their due dates, and preparing the needed reconciliations.
• Following up on Jordan office yearly licenses and renew them when needed.
• Following up on legal matters related to SPARK Jordan office.
• Supervising office consumables and procuring them.

This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary

Requirements and Skills

• BA and/or MA in Finance/Accounting, Business, or Public Administration, or a professional accounting qualification from an internationally recognized institute of accountancy;
• Minimum 3-5 years relevant experience in financial management and operational systems in projects’ administration, project management, financial management, and audit management within the private sector or international NGOs;
• Proven experience in handling large scale- multi-donor funding, reporting systems;
• Knowledge of audit tracking, accounting, and budgetary procedures and techniques, procurement of goods and services, stocks and assets control;
• Prior experience working in higher education or livelihoods programs is an asset;
• Full professional proficiency in English; Arabic is an asset.

SPARK Offers

• A challenging and interesting position in an international environment;
• Full time position 40h per week;
• Health Insurance.
• Social Security.
• Remuneration according to relevant work and working hours between 1600 – 2000 JOD gross per month, salary offer will be calculated based on education and years as of experience.
• Dynamic team to work with.

How to apply?

If you are interested, please apply with motivation letter including salary expectations and CV (both in English) on https://vacancy.spark-online.org/Tab1/LoadProfileFromVacancy/458 until 15 August 2022 with reference: Senior Finance Admin Officer – Amman.

All applications will be assessed on rolling basis; interviews can therefore take place before the application deadline. However, due to the large volume of applications we receive, we cannot respond to every applicant individually. There may be a delay between the deadline and the moment we contact selected applicants.

If you have not received a reply we regret to inform that we have continued with other candidates.

About SPARK

SPARK develops higher education and entrepreneurship to empower young, ambitious people to lead their fragile and conflict-affected societies into prosperity. SPARK is a dynamic and growing, international not-for-profit development organisation with 80+ staff members, in more than 14 offices around the world. SPARK supports refugees in the Middle-East by providing them with scholarships in universities and higher education institutions in the region. SPARK also supports young entrepreneurs in fragile states, to start or grow their own businesses.