Senior Field Assistant

GS5

Staff Member / Affiliate Type

General Service

Reason

Temporary > Temporary Assignment/ Appointment

Hardship Level

A (least hardship)

Family Type

Family

Residential location (if applicable)

Remote work accepted

No

Target Start Date

2024-01-15

Target End Date

2024-07-14

Job Posting End Date

December 21, 2023

Standard Job Description

Senior Field Assistant

Organizational Setting and Work Relationships

The Senior Field Assistant is normally supervised by the (Senior) Field Officer/Associate and performs a variety of functions related to Field activities within the office. The supervisor defines work processes and provides regular advice and guidance.

The incumbent keeps frequent internal contacts with staff members in the same duty station to exchange information and with the external contacts generally with officials of national and international institutions, leaders of the refugee community, local population and/or Implementing Partners (IPs) on routine subject matters under the direction of the supervisor.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

Duties

• Assist in monitoring the implementation of UNHCR programme including the delivery of all assistance items and monitoring of infrastructure.
• Assist in administrative tasks as required such as preparation of reports and meeting authorized personnel and assisting them during field missions.
• Act as interpreter in the exchange of routine information, contribute to related liaison activities and respond directly to routine queries.
• Collect data and other information relevant to UNHCR and report to the supervisor accordingly.
• Keep regular contacts with local authorities and implementing partners as requested by supervisor.
• In coordination with implementing partners, assist in the reception, registration and provision of assistance to persons of concern to UNHCR.
• Follow up, on a regular basis, the overall situation of persons of concern in camps and other areas where they have been accommodated and report accordingly.
• Liaise with local authority counterparts, partners and populations of concern.
• Direct incidents and problems to the supervisor when they cannot be resolved at their level.
• Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
• Perform other related duties as required.

Minimum Qualifications

Education & Professional Work Experience

Years of Experience / Degree Level

G5 – 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher

Field(s) of Education

Not applicable

Certificates and/or Licenses

Business Administration Law Political Science

(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience

Essential

Not specified

Desirable

Completion of UNHCR learning programmes or specific training relevant to functions of the position.

Functional Skills

• IT-Computer Literacy

CO-Drafting and Documentation

CL-Multi-stakeholder Communications with Partners, Government & Community

(Functional Skills marked with an asterisk* are essential)

Language Requirements

For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.

For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.

For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Desired Candidate Profile

The candidate is expected to contribute to the ongoing UNHCR shelter response with a particular focus on the NFI and Shelter assistance to the forcibly displaced population from Nagorno Karabakh. Furthermore, s/he is expected to support the coordination efforts undertaken including within the existing Shelter & NFI working group.

• Knowledge of Eastern Armenian mandatory (required to liaise with government technical departments)
• Education: studies in the field of Architecture, Construction or Civil Engineering desirable candidate profile

Technical Guidance

• Assist in the preparation, data collection and review of shelter needs assessments while liaising with other relevant sectors
• Assist in the daily management of all UNHCR construction and infrastructure projects through Direct Implementation and Implementing Partners within the AoR ensuring that works are carried out in compliance with established UNHCR and national standards.
• Assist implementing partners on technical shelter and infrastructure issues.

Coordination

• Work with the government, relevant authorities and counterparts to ensure strong coordination of shelter and infrastructure projects within the AoR.
• Integrate the coordination role of UNHCR as co-lead to the Shelter & NFI WG
• Assist in the preparation of bid documents for all construction and infrastructure projects including technical specifications, BoQs, drawings, etc.; assist in the technical evaluation of received bids as well as in the review/inspection of the quality of shelter and infrastructure products/works during implementation and at completion.

Staff in GS category is recruited in the country or within commuting distance (if recruited from a neighboring country) of each office

Functional Clearance

This position doesn’t require a functional clearance

Required languages (expected Overall ability is at least B2 level)

,

,

Desired languages

,

,

Skills

Additional Qualifications

CL-Multi-stakeholder Communications with Partners, Government & Community, CO-Drafting and Documentation, IT-Computer Literacy

Education

Certifications

HCR Learning Program – UNHCR

Work Experience

UNHCR Salary Calculator

https://icsc.un.org/Home/SalaryScales

Other Information

Six (6) month TA with no envisioned extension

Only shortlisted candidates will be contacted.

Shortlisted candidates may be required to sit for a test (conducted in person at the same venue for all candidates) and Competency Based Interview.