Senior Ethics Adviser

Duties and Qualifications

Senior Ethics Adviser

Organizational Setting and Work Relationships UNHCR, takes the lead in protecting people forced to flee wars and prosecution around the world, providing life-saving aid including shelter, food, and water to ensure their basic safety, rights, and dignity. With some 18,000 women and men working in 134 countries, UNHCR works tirelessly to make a difference in the lives of 70.8 million forcibly displaced people worldwide. UNHCR is committed to the highest standards of integrity among its staff and other personnel as well as transparency and accountability in its programmes and management. Its core values include diversity, integrity, and professionalism. The High Commissioner established the Ethics Office in June 2008 with an overall mandate of cultivating, nurturing, and fostering a culture of ethics, respect, integrity, transparency, and accountability, and thereby ensuring an environment of openness and fairness in UNHCR and enhancing the trust in, and the credibility of the United Nations, both internally and externally. The Ethics Office is operationally independent, while complementing the work of UNHCR Offices that deal with professional conduct. Its mandate includes: ¿ Developing and communicating standards on ethics issues ¿ Providing training and education opportunities to personnel with the objective to promote a work environment that is characterized by the highest ethical standards ¿ Offering guidance and confidential advice to staff and management to prevent conflicts of interest ¿ Administering the financial disclosure programme ¿ Protecting staff against retaliation. The Senior Ethics Adviser is a member of the Ethics Office team, and s/he will report to the Director of the Ethics Office. All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional, and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.

Duties – Serve as Principal Advisor/Deputy to the Director on all management matters, including the management and supervision of staff. – Develop and improve policies, directives, guidelines, procedures, and other internal documents to support an appropriate ethical framework and a culture of ethics and compliance. – Support the design of the strategy for the Ethics¿ Office and the annual work plan. – Ensure the Ethics Office’s effective representation and engagement in matters related to developing strategies, policy development and evaluation processes on cross-cutting activities, both within UNHCR and in inter-agency fora. – Keep abreast of new developments and best practices in ethics to ensure continual enhancement of related UNHCR policies, programmes, and training initiatives. – Take the lead in the design, dissemination and promotion of policies and guidelines on ethics. – Assist the Director in coordination of the: ¿ Revision, design, and follow-up on the implementation of a revised (internal) Code of Conduct and (external) Code of Conduct for Partners. ¿ Annual work plan of the Ethics Office with particular attention to Culture Change initiatives. ¿ Drafting of the Ethics Office Annual Report. ¿ Oversee the update of the Ethics Office Intranet Page and the external web page to reflect new developments in the Ethics policies, training programme and activities ¿ Manage the Ethics Focal Points Network by providing advice, guidance and support, and keeping records. – Assist the Director in facilitating the development and articulation of the Ethics Office priorities for operational strategies and policy development. – Oversee the administration of the financial disclosure programme concerned staff in accordance with the rules and procedures established by UNHCR, and following the yearly completion, review the effectiveness of the programme and propose amendments/revisions as necessary to be implemented. – Provide confidential ethics advice and guidance to management and individual personnel on ethical issues, including but not limited to workplace issues, conflicts of interests, gifts and honours, and outside employment and activities – Oversee the Case Management System, record and analyse trends and recommend measures to improve the system. – Oversee the conduct of prima facie assessments of retaliation cases in accordance with UNHCR¿s Administrative Instructions on the Protection Policy, and the recommendations for temporary protective measures as applicable. – Liaise with other stakeholders in the integrity family, including the IGO, LAS, Ombuds¿ office, Staff Welfare Service, the Victims¿ Care office, Enterprise Risk Management (ERM), the Transformation and Change Service and the Innovation Section on the Future of Ethics and ethics-related initiatives including the Culture Change Initiative. – Design and strategize on harmonizing standards, coordination of code of conduct trainings and advocacy initiatives, development of policies and procedures through liaison with bodies in and outside the UN system including research institutes, academics, (civil society) stakeholders working in the field of ethics and behavioural science. – Upon request from the Director, represent the Office at senior level meetings, in relevant committees and bodies, and in relation with external counterparts, including IASC, Inter-agency meetings such as the Ethics Panel of the UN, which serve as fora to exchange knowledge and good practices. – Perform other related duties as required.

Minimum Qualifications Education & Professional Work Experience Years of Experience / Degree Level For P5 – 12 years relevant experience with Undergraduate degree; or 11 years relevant experience with Graduate degree; or 10 years relevant experience with Doctorate degree

Field(s) of Education Business Administration Finance Public Administration International Relations Law Philosophy and ethics Psychology or other relevant field. (Field(s) of Education marked with an asterisk* are essential)

Certificates and/or Licenses HCR Management Learning Programme Prevention Harassment Mediation SLM Certification Programme for Senior Leadership and Management (Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience Essential Thorough and in-depth knowledge of UN rules, regulations, procedures, and processes. Field experience including in a managerial capacity and function. Proven experience in dealing with staff ethical issues from a diverse perspective (HR, Administration, Finance, and other related areas and addressing issues relating to management implications in operations. Experience in conducting workshops and developing training materials on code of conduct & ethical issues. Proven experience in dealing with ethical issues related to staff – from a diverse perspective (HR, Administration, Finance and other related areas and addressing issues related to management implications in UNHCR operations). Proven track record of good conduct and ethical behavior. Working knowledge of individual and organizational challenges as these relate to the management and implementation of ethical standards in an operational context. Demonstrated mastery of management practices, standards, and processes. Experience in preparing managerial and high-level reports.

Desirable UNHCR experience in various operational settings in the field in senior management positions. Professional experience in dealing with ethics related matters in UN agencies with at least six years of work experience in progressively responsible functions involving the application or interpretation of principles of law and/or ethics, of which at least four years in functions requiring sound knowledge of accountability frameworks, principles, and practices in the UN system. Working knowledge of the UN internal justice system, UN Rules and Regulations, UN(HCR) Codes of Conduct and other relevant policies. Developed knowledge of behavioural sciences and related field of study. Fluency in Spanish or French is desirable.

Functional Skills *CO-Drafting and Documentation *FI-General Financial Management *HR-Advisory on HR standards and processes within the UN Common System *UN-UN/UNHCR Administrative Rules, Regulations and Procedures LE-Public International Law, including the Charter of the United Nations ET-Leading organizational ethical work and culture change ET-Guidance on ethical decision making regarding conflict of Interest MG-Corporate ethics design, standards, policies, and compliance programmes CO-Cross-cultural communication WB-Mediation (Functional Skills marked with an asterisk* are essential) ¿

Language Requirements For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination, and abuse of power. As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Position Competencies

C001L4 – Accountability Level 4 C002L4 – Teamwork & Collaboration Level 4 C003L4 – Communication Level 4 C004L4 – Commitment to Continuous Learning Level 4 C005L4 – Client & Result Orientation Level 4 C006L4 – Organizational Awareness Level 4 M001L4 – Empowering and Building Trust Level 4 M002L4 – Managing Performance Level 4 M006L4 – Managing Resources Level 4 M005L4 – Leadership Level 4 M003L4 – Judgement and Decision Making Level 4 M004L4 – Strategic Planning and Vision Level 4 X006L4 – Policy Development & Research Level 4 X001L4 – Analytical Thinking Level 4 X007L4 – Political Awareness Level 4