Senior Coordinator, Pre-Award & Grants Administration

The Crohn’s & Colitis Foundation, Inc is a private, non-profit national organization dedicated to finding the cure for Crohn’s disease and ulcerative colitis and improving the quality of life of children and adults affected by these diseases. We fund cutting-edge studies at major medical institutions, nurture investigators at the early stages of their careers, and finance underdeveloped areas of research. In addition, our educational workshops and programs, along with our scientific journal, Inflammatory Bowel Diseases, enable medical professionals to keep pace with this rapidly growing field. Crohn’s & Colitis Foundation’s core values of compassion, integrity, leadership, collaboration, and inclusion inspire and drive every member of our highly performing team.

Position Summary:

The Senior Coordinator, Pre-Award & Grants Administration plays a critical role in the Foundation’s annual $30 million funding for research in IBD. The Senior Coordinator will develop and foster strategic relationships with applicants, scientists, and committee members. The Senior Coordinator will work closely with the Research Department’s grants team to communicate well with other departments across the Foundation. Attention to detail, multi-tasking and time management are critical to success in this position.

Essential Functions & Responsibilities:

• Reports to the Associate Director, Research Grants and Contracts to manage pre-award (90% of time) and back up support of post awards (10% of time) (functions; ensuring an accurate, timely, efficient and transparent process for the entire grant lifecycle, from proposal to close. This entails pre-award management, including handling applications through proposal CENTRAL, coordinating with the grants review committees, and providing feedback to applicants; and post-award management, including tracking payments, reviewing or producing relevant reports, and communicating regarding questions from awardees.
• Working closely with the Research Department team to ensure effective communication with other departments across the Foundation; ensuring that mechanisms are in place to provide updates on recent department scientific activities and new discoveries.
• Communicating well with all stakeholders in this process, including grant applicants, patient and Committee Chairs, other scientist volunteers, and IBD researchers across the globe. Self-tracking of communications through Remedyforce and other systems.
• Supports the Associate Director, Research Grants and Contracts and the Chief Scientific Officer in coordinating the relationship between the Research Department and the different grants review committees.
• Provides general assistance and coordination for ongoing research programs and meetings, arranging conference calls, project coordination and follow-up.
• Sets up and attends grants review committee meetings and conference calls and take notes as appropriate.
• Works with the Associate Director in the general administrative review of proposals chosen for funding (i.e. compliance, updated other support, budgets and etc.).
• Assists with different departmental tasks, special projects, and other duties as assigned.
• General support of the Grants team in Post-Award, when needed.
• Ex: Processes vendor payments, and miscellaneous reimbursements in the Foundation’s account payable database, as back-up to Post-Award.

Position Competencies:

• Communication (Overly communicative is preferred)
• Customer Service
• Project Execution
• Time Management

Qualifications:

• BA/BS degree or equivalent experience
• Minimum 5 years of work experience preferred
• Customer Service oriented
• The willingness and ability to learn general industry-wide (Federal and Non-Federal) policies and procedures to help develop Foundation processes.
• Motivated, self-starter, able to work independently and exercise good judgment
• The ability to work in a team-oriented environment
• Organized and has time-management skills
• Must work well and communicate effectively with other staff and scientists and physician and patient volunteers
• Ability to work in a fast-paced environment on multiple projects, exercising good judgement in prioritization.
• Must be extremely detail-oriented, highly organized and meet timelines
• Proficiency in Microsoft programs (Word, Excel & PowerPoint)
• Strong interpersonal and verbal/written communication skills
• Accounts Payable experience a plus, but not required.
• Commitment to maintaining integrity of a central database.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

· The employee is required to see, talk, and hear. Specific vision abilities required by this job include close vision and ability to adjust focus.

· The employee frequently is required to walk, sit, use hands to finger, handle or feel; and reach with hands and arms.

· The employee is occasionally required to stand and stoop, kneel, crouch or crawl.

· The employee must occasionally lift and/or move up to 25 pounds.

Subject to state and local law and any legally required accommodations, the Crohn’s & Colitis Foundation requires that all employees be fully vaccinated prior to the date of hire.

Note: CROHN’S & COLITIS FOUNDATION RESERVES THE RIGHT TO ADD, DELETE, CHANGE OR MODIFY THE JOB DUTIES.