ICAP
Position Summary
Reporting to the Senior Director of Strategic Initiatives, the Senior Budget Manager’s primary responsibility is to lead and manage ICAP’s consolidated budget process and Annual 990 filing. The budget process includes the annual budget submission as well as quarterly updates and variance analysis. S/he will manage ICAP’s consolidated budget revenue and expense projections including direct responsibility for the on-time submission of the ICAP’s budget projections to and collaborations with MSPH, Columbia University Irving Medical Center (CUIMC), and Columbia University (CU).
The Senior Budget Manager will provide analytic support and be a problem solver. S/he will gain thorough knowledge of Columbia University’s financial systems and reports and be able to use the tools to produce in-depth analysis of programs and services.
Responsibilities
- Work with all ICAP NY departments and ICAP country offices to gather and analyze budget data, including programmatic activity data, at project/program, country, and ICAP NY levels. (15%)
- Working closely with the Associate Director of Financial Planning, prepare and submit ICAP’s consolidated operating budget (COB) figures and analyses for ICAP, MSPH, CUIMC senior leadership’s review. (10%)
- Work in partnership with the Financial Planning team to ensure all project/program (including non-sponsored projects) budget forecasts and pipelines are complete and continually updated. (10%)
- Work closely with ICAP Strategy and Partnerships and country office teams to compile and analyze data on grant proposals and new awards. (10%)
- Advise and assist country offices in developing and maintaining accurate budget forecasts. (10%)
- Advise and assist in the development unrestricted funds budgets. (10%)
- Identify financial trends and potential areas of opportunity/risk. (10%)
- Provide relevant budget data, analyses, budget adjustment recommendations to country offices and ICAP NY departments/teams. Participate actively in monthly pipeline review and award meetings. (10%)
- Manage budget tool uploads. Ensure annual and quarterly budget tool updates and adjustments are accurate and submitted on time. (5%)
- Prepare and submit of the annual 990 filing (5%)
- Perform other duties as assigned (5%)
Minimum Qualifications
- Bachelor’s degree in Accounting, Finance, or Business Management or equivalent in training, education, and/or experience
- 5 years of progressive and successful experience in creating and maintaining budgets for large complex organizations
- Demonstrated experience analyzing financial data and presenting findings, trends, and recommendations
- Excellent interpersonal and communication skills with demonstrated experience operating in highly complex business environments involving matrixed relationships. Demonstrated experience in interacting with and effectively dealing directly with members of senior management
- Demonstrated knowledge of US Government (USG) regulations that govern the financial management of USG grants and contracts and generally accepted accounting principles (GAAP)
- Strong, proven advanced Excel skills, including, but not limited to, development of pivot tables, complex formulas, macros, and imports and exports from and to various data sources/management tools
- Demonstrated acute attention to detail, critical thinking, and good judgment
- Proven ability to manage time sensitive projects and meet critical deadlines. Ability to work independently; possess strong organizational skills.
Preferred Qualifications
- Master’s Degree in Accounting, Finance, Business Administration, or related field
- 7+ years of progressive experience in budgeting and financial analysis
- Demonstrated experience working with international protocols, non-profit organizations, or academic institutions
- Knowledge of Columbia University accounting and financial systems
- Fluency in any of the following languages would be a plus: French, Portuguese, Spanish, and Russian
Other Requirements
- International travel 2-3 trips per year lasting 5 to 10 days