Save the Children - US
Staff whose work requires or potentially could require any in-person interaction with Save the Children colleagues, partners, or beneficiaries must be fully vaccinated against COVID-19 unless otherwise required by law. Save the Children complies with federal, state, and local laws with regard to accommodations related to this policy.
Summary
The Sr. Associate, Humanitarian Finance and Compliance (HF&C) supports the day-to-day administrative and operational needs of Save the Children’s Humanitarian Finance and Compliance (HF&C) Unit. You will actively engage in supporting humanitarian funding portfolio, assisting the financial and compliance management for the Department of Humanitarian Responses’ (DHR) key institutional donors and private donors; manage the process for Member-to-Member Agreements (M2Ms) for the Department, and provide coverage supporting the department’s Award Management objectives. You will also be a key focal point to the organizational capacity of the team, ensuring the Unit has proper documentation of processes, donor-related templates and Award Management resources.
What You’ll Be Doing (Essential Duties)
Member-to-Member Agreement Management (60%)
- With support from the HF&C Managing Director and in coordination with humanitarian technical leads, finalize, roll out, and promote uptake of M2M SOPs to ensure consistent and streamlined creation and management of M2M agreements.
- In coordination with the Humanitarian Portfolio Unit, Technical Advisor Leads, and Save the Children Members lead the creation, modification and finalization of staff secondment agreements, known as Member-to-Members agreements.
- Work with Grants & Contracts Policy and Compliance, Human Resources, and Legal to standardize compliance guidelines for M2M agreements.
- Manage agreement and invoice trackers, and ensure documentation of relevant financial data, including charge codes, banking details, and receipts.
- Establish and lead invoice reviews, ensuring documentation for payments and reimbursements align with internal accounting policy, and complies with donor requirements; and process invoices.
- Responsible for coordinating signatories and signing invoices; escalating relevant signature requirements to budget holders.
Portfolio Management Support (30%)
- Develop portfolio analysis reports that support the oversight of the multi-million dollar awards budget; monitor progress against Key Performance Indicators; analyze and provide suggestions to support process improvements across the Unit.
- Create and maintain HF&C-managed awards budget trackers; monitoring line-item spending trends on a monthly basis; and escalating issues up to HF&C Lead Associates and Advisors for management.
- Support HF&C cost leads during proposal efforts; providing administrative and review support; coordinating conference calls; developing and sharing minutes; and supporting the donor-versioning process.
- Support timely start-up of projects; develop the internal financial tool, Agresso Budget Templates (ABT), and ensure alignment of data between Award Management System (AMS) and Agresso financial system.
- Support DHR’s award closeout priorities; manage trackers ensuring up to date information is readily available; work with the Commodity Operations Unit in closing gift-in-kind records; complete award process of close-out via the Award Management System Close-Out checklist; and provide timely updates on closeout trends to HF&C leadership.
Administrative and Financial Support (10%)
- Support and coordinate department and agency information requests across the Unit.
- Schedule and take minutes for regular and ad hoc meetings for the Unit.
- Support on reclass requests for SCUS Award Managers, Technical Advisors and/or relevant award focal points; submitting reclass request and following-through completion.
- Assist Unit leads with administrative and financial tasks as needed.
- Support the development of Standard Operating Procedures (SOP) for the Unit; developing early drafts; coordinating reviews and finalizing draft; ensuring proper documentation and access to the Unit.
Required Qualifications
- Minimum of a High School Diploma or equivalent, plus at least 2 years of relevant experience
- Proven proficiency in tracking business financial information
- Proven ability to handle multiple tasks, often with competing priorities, and successfully ensure timely completion of short- and long-term projects
- Professional proficiency in MS Office suite
- Professional proficiency in spoken and written English
- Demonstrated ability to communicate and collaborate effectively with individuals and teams at all levels, both internally and externally
- Demonstrated commitment to fostering and maintaining and environment of diversity, inclusion, and belonging
- Proven proficiency in tracking business financial information
- Proven ability to handle multiple tasks, often with competing priorities, and successfully ensure timely completion of short- and long-term projects
Why you should join the Save the Children Team…
Save the Children US offers outstanding benefits that include health, dental, vision and life insurances, pet insurance, short-term and long-term disability coverage, an Employee Assistance Program, 403(b), generous vacation, personal sick leave, family leave, parental/adoption leave, commuter benefits, dress for your day, and much more.
Click here to learn more about how Save the Children US will invest in YOU!
About Save the Children
No matter your role when you join Save the Children, each and every day you will challenge yourself to devote your skills, talent and expertise to changing the world for kids. It’s an ambitious goal, and a meaningful one no matter how you see yourself professionally: an accountant, a writer, a data analyst, a teacher, a driver, a designer, or any one of the hundreds of dozens of roles we’re looking to fill every day.
You see, Save the Children believes every child deserves a future. In the United States and around the world, we give children a healthy start in life, the opportunity to learn and protection from harm. We do whatever it takes for children – every day and in times of crisis – transforming their lives and the future we share.
Our work for children and their families requires that we commit—at every opportunity—to work together to identify and dismantle persistent systemic and structural racism, inequality, and any other forms of discrimination in this country and beyond. As an anti-racist organization, Save the Children will not tolerate discrimination in any form—in our employment practices, amongst our staff, in our leadership or toward the people we serve. We stand in solidarity with all people to fight for equal rights, justice, inclusion, and belonging.
We provide equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity or expression, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. Save the Children complies with all applicable laws.
Save the Children is committed to conducting its programs and operations in a manner that is safe for the children it serves and helping protect the children with whom we are in contact. All Save the Children representatives are explicitly prohibited from engaging in any activity that may result in any kind of child abuse. In addition, it is Save the Children’s policy to create and proactively maintain an environment that aims to prevent and deter any actions and omissions, whether deliberate or inadvertent, that place children at the risk of any kind of child abuse. All our representatives are expected to conduct themselves in a manner consistent with this commitment and obligation.
Save the Children is committed to minimizing safety and security risks for our valued employees, ensuring all are given training, support and information to reduce their risk exposure while maximizing the impact of our programs for children and families. Our shared duty, both agency and individual, is to seek and maintain safe working conditions for all.