Senior Asset Management Assistant

Hardship Level

H (no hardship)

Family Type

Family

Family Type

Family

Residential location (if applicable)

Grade

GS5

Staff Member / Affiliate Type

General Service

Reason

Regular > Regular Assignment

Remote work accepted

No

Target Start Date

2024-02-05

Job Posting End Date

December 28, 2023

Standard Job Description

Senior Asset Management Assistant

Organizational Setting and Work Relationships

The Senior Asset Management Assistant will perform asset management functions in accordance with the prevailing rules and regulations pertaining to management of Property, Plant and Equipment (PPE).

The incumbent is normally supervised by an Asset Management Officer/Associate who defines the work objectives and provides regular advice and guidance. The contacts of the incumbent will include providing operational assistance to Field Operations for management of their assets focusing particularly on supporting disposal of assets. Hence, the incumbent will have regular contacts with Field Operations, Asset Management Unit and other HQ entities. The Senior Asset Management Assistant may also have contacts with external counterparts such as auctioneers and other service providers. Furthermore, the incumbent will assist the Asset Management team to monitor and report on asset management issues.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

Duties

• Organize the administration of assets auctions in order to be completed in a manner that maximizes revenue for UNHCR.
• Take part in frequent assets disposal and set-up missions within the Area of Responsibility (AoR).
• Facilitate identification, assessment and selection of vendors (Auctioneer) within the AoR, based on their capability for delivering the best services and cost effectiveness to UNHCR.
• Liaise with UNHCR operations to ensure vehicle accidents and damage are reported and processed in accordance with the prevailing Asset Management rules and regulations.
• Report on income from sale of assets in cooperation with relevant counterparts.
• Coordinate with the operations and maintain an efficient system for the resolution of asset management issues in support of UNHCR’s users.
• Assist with the coordination of asset management activities to ensure that UNHCR’s assets are repaired through effective application of the GFM insurance provisions.
• Maintain accurate and comprehensive records on asset management activities and provide reports as and whenever requested.
• Analyse disposal requisitions to ensure that specifications, disposal dates and other requirements are in order.
• Assist in the evaluation of service providers and provide advice to UNHCR operations on asset disposals.
• Prepare or assist with the preparation of Transfers of Ownership, Disposals, etc. in order to streamline the asset disposal process in relevant systems.
• Monitor the quality and accuracy of asset-related data in the relevant business systems.
• Compile and analyse statistical information in asset-related matters assisting the development of plans and adequate decision making.
• Implement effective asset management, regularly monitor the asset/fleet pool, in order to save cost and safeguard the investment of the Organisation.
• Facilitating receipt, inspection, registration & marking of PPE and provide support with the organisation of their physical verification.
• Draft of Right of Use and Transfer of Ownership agreements for signature, if requested.
• Draft disposal forms and cases for the Asset Management Board and organise the disposal of PPE complying with Asset Management Board decisions.
• Monitor the compliance of operations with relevant UNHCR regulations, rules and procedures related to asset management. Report non-compliance to the supervisor.
• With oversight from the supervisor liaise with UNHCR offices on the disposal methodology to ensure that vehicle assets are mandatorily sold after five-year usage period.
• Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
• Perform other related duties as required.

Minimum Qualifications

Years of Experience / Degree Level

For G5 – 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher

Field(s) of Education

Not applicable.

Certificates and/or Licenses

HCR Supply Chain Lrng Prog

(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience

Essential

Ability to work in geographically diverse teams. High degree of integrity. Advanced Excel skills.

Desirable

Experience in on-line auctioning. Knowledge and working experience of related business systems.

Functional Skills

SC-PeopleSoft Supply Chain Management

SC-Public/Online Auctioning

IT-Computer Literacy

(Functional Skills marked with an asterisk* are essential)

Language Requirements

For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.

For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.

For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Desired Candidate Profile

Experience in Financial management, Accounting, Asset Administration, or any related field.

Good numerical and analytical skills, as well as good knowledge of Excel.

Experience in training or user support is an asset.

Experience in international humanitarian context is an asset.

Additional information:

Candidates must be legally present in Hungary at the time of application, recruitment and hire.

For G5 – 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher.

NOTE: A completed and relevant minimum first level university degree (equivalent to BA or higher) shall count in full (100%) towards the required years of work experience. Priority will be given to eligible applicants meeting the full requirements

Remuneration:

In case of appointment, a competitive compensation and benefits package is offered.

G5 – Salary range: NET 498,349 HUF – NET 583,795 HUF.

Benefits:

Annual leave: UNHCR staff members holding a fixed-term appointment will accrue annual leave at the rate of 2.5 working days for each full calendar months of service (i.e. 30 working days per year).

Pension system: Staff members holding a fixed-term appointment will become participants in the United Nations Joint Staff Pension Fund (UNJSPF).

Health insurance plan: locally recruited staff members in Budapest will be enrolled in the Medical Insurance Plan (MIP). The coverage is also optionally available for eligible family members.

Shortlisted candidates may be required to sit for a test. No late applications will be accepted. UNHCR is committed to diversity and welcomes applications from qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, colour or ethnic and national origins, religion or belief, or sexual orientation. UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).

Required languages (expected Overall ability is at least B2 level):

English

,

,

Desired languages

,

,

Operational context

Occupational Safety and Health Considerations:

Nature of Position:

The Global Fleet Management UNHCR Field Offices and operations provide, safe, professional, and cost-effective fleet management services and solutions to support optimum program delivery. We are committed to provide practical guidance to field operations on the operation and management of UNHCR vehicles, support humanitarian civil servants working with UNHCR vehicles and fleet operations, while delivering the Organization’s mandate of providing protection to forcibly displaced and stateless people.

Global Fleet management Section adapts proactive management approach of UNHCR’s vehicle assets, which may include light vehicles, heavy vehicles, specialist vehicles and motorcycles. Fleet management covers a range of functions, including vehicle procurement and financing, vehicle maintenance, vehicles telematics (tracking and diagnostics), driver and personnel management, speed management, fuel management, and health and safety management.

The section provides centralized fleet management model to UNHCR, empowering the Organization move beyond simply operating vehicles on a country-by-country and project-by-project basis to actively planning for optimizing vehicle fleet capacity and efficiency on a global scale.

The position will be part of the Financial Asset Management Team. The incumbent will ensure the integrity and documentation of all disposal actions in the team by monitoring and ensuring the compliance of each event as per the established rules and regulations as well as applicable AIs and SOPs concerning management and sale of assets. The staff will also collect, sort, and provide for reporting performance on the different areas of disposals that will be analysed for the management decision making. The position will report to the head of the Financial Asset Management Unit.

Living and Working Conditions:

Skills

Additional Qualifications

IT-Computer Literacy, SC-PeopleSoft Supply Chain Management, SC-Public/Online Auctioning

Education

Certifications

HCR Supply Chain Learning Program – UNHCR

Work Experience

Competencies

Accountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Organizational awareness, Planning & organizing, Teamwork & collaboration, Technological awareness

UNHCR Salary Calculator

https://icsc.un.org/Home/SalaryScales

Compendium

Additional Information

Functional clearance

This position doesn’t require a functional clearance