Senior Advisor I, Subaward Compliance

Population Services International

Job ID 2023-3708

# of Openings 2

Posted Date 3 weeks ago

Category Compliance

Position Location: City

Region Population Services International

Position Location: Country Multiple Locations

Senior Advisor I, Subaward Compliance

Based in Washington, DC, US-remote eligible (within PSI’s 27 approved states) or any country in which PSI operates

Less than 10% international travel

Work From Almost Anywhere Status = Eligible

Reports to Head, Subaward Compliance

Who we are

PSI is a network of locally rooted, globally connected organizations working to achieve consumer-powered healthcare – people-centered health systems that ensure quality, affordable care wherever and whenever it is needed. Our origins in sexual and reproductive health have grown into a broader mission. Today, we work with the public and private sectors as well as local communities, prioritizing people’s voice and choice and developing solutions to meet their essential health needs. Over the past five decades, we have helped push boundaries, break taboos, set trends, and develop innovative solutions to complex global health challenges.

Join us!

PSI’s Grants & Contracts Department (G&C) oversees award negotiation, compliance training, and establishment of award compliance standards for PSI’s donor/client-funded projects. G&C helps staff navigate regulatory complexities and the terms and conditions of their awards. We approach compliance holistically – reinforcing the correlation between programmatic, financial, and donor/client requirements, providing support across the organization. We aim to work towards collaborative compliance solutions with PSI’s Global Network Members (NM), Global Operations, Legal Services, Global Fundraising, Finance, Procurement, and technical teams. Each project is different, and that is how we approach award compliance: a tailored compliance approach for each award.

PSI seeks a Senior Advisor I, Subaward Compliance that will provide expert-level compliance guidance to Network Member and project management teams, other PSI departments, external entities as required, and the G&C team in the areas of: preaward proposal development compliance support related to subaward selection; review and negotiation of subawards and modifications; donor/client regulatory compliance guidance; development of compliance guidance documents reinforcing donor/client requirements, reflecting best practices and subaward monitoring tools and templates; oversight of subaward approval requirements, and best practices and development of compliance tools and trainings.

Salary Range:

$108,000 (MINIMUM) – $135,000 (MID-POINT) – $162,000 (MAXIMUM)

For US-based candidates, the annual base salary range is reflected above.* We value transparency and have provided the full salary range for this role. Actual base salary compensation will be determined by factors such as a candidate’s qualifications, experience, internal equity, external market analysis, and other business factors permitted by law. Hiring above the mid-point of the range would not be typical in order to allow for potential future salary growth. PSI offers a comprehensive benefits package which includes health care, retirement plan, generous leave, as well as other great benefits. For more information, please ask your recruiter or visit https://www.psi.org/careers/ to learn more!

*For all applicants applying outside of the US; please note that those hired outside of the US will be employed through the local PSI office. Pay and benefits will be commensurate with the role and practices of the local office, including payment in local currency.

Your contributions

-Expert-level Compliance Support: Provide expert advice and guidance for Project Management Team and Network Member staff for projects in assigned portfolio, as well as serving as senior technical advisor to Grants &Contracts team. Liaise and collaborate closely with the Senior Managers, Senior Advisor, and Award Compliance Officer who focus on prime award compliance to ensure alignment of subagreements with prime award terms and conditions and to aid in identification of any areas requiring updating of existing tools; conduct regulatory research and develop guidance for Network Members and program management staff in response to questions related to allowability and approval requirements; proactively track and identify donor/client changes within the industry through resource sites, publications, and continuing education; act as the primary “compliance go-to person” for their portfolio of subawards; provide guidance and advice to Network Members, program management teams, other PSI departments, and G&C team on compliance issues and questions, in addition to other duties as assigned. 30% of Time

-Award Administration: Review award terms and conditions of moderate to high complexity prior to subaward signature, provide expert advice during the subaward negotiation process, extract relevant requirements for Network Members and program management teams, and participate in project kick-off meetings. During Implementation – Support systems to track subaward terms and conditions and maintain permanent files including subaward documentation. Project closeout – Ensure staff understand the entire subaward cycle requirements and are ready for closeout. Maintain an up-to-date awareness of current and changing donor/client regulations, policies and procedures and provide responses to complex questions regarding these topics, with minimal to no assistance. 25% of Time

-Audit Preparation: Independently identify areas requiring updating of existing tools or development of new tools to be used by PSI Network Members and program management staff, including subaward templates, manuals, pre-award assessments, and monitoring tools. Conduct regular reviews of documentation for any subawards issued under their portfolio of awards in the Award Management System and S-Tracker to ensure audit readiness. 20% of Time

-Provide leadership and support by approving processes and activities within the department, e.g. compliance monitoring, Standard Operating Procedures for subaward management and tracking systems. 15% of Time

-Serve as a technical expert for the G&C team in training and capacity building. Lead out in departmental trainings in terms of the development, organization, and presentation of training modules for subaward requirements. 10% of Time

Time percentages listed above are not exact. They are estimates and may change. This is also not an exhaustive list of all tasks that an incumbent is expected to perform but is instead a summary of the primary responsibilities and requirements of the job. The incumbent may be asked to perform duties not included above. PSI reserves the right to revise job profiles at any time based on changes to the required job responsibilities.

What are we looking for?

-Bachelor’s Degree (or international equivalent) in a related field.

-Master’s Degree (or international equivalent) in a related field preferred.

-At least 10 years of progressive experience in federal and/or private grants/contracts management. Equivalent combination of related education and experience may be substituted.

-Ability to compose reports, presentations, memos, emails, and other written documents in an organized, logical, and concise manner. Ability to write well in English with attention to detail and correct grammar usage.

-Excellent project management and organizational skills – especially with time-sensitive work.

-Expert knowledge of researching and interpreting rules and regulations for US government including 2 CFR 200, Standard Provisions, Federal Acquisition Regulations, AIDAR and rules and regulations of other major funders (e.g. The Global Fund, FCDO, KfW, World Bank, UN Agencies, corporations, and foundations)

-Demonstrated ability to proactively and independently identify potential compliance issues and suggest options, including development of tools or resources to, to address them

Capacity to clearly and effectively communicate technical concepts in non-technical terms to Network Members and project management teams, as well as other PSI departments.

-Proficiency in MS Word and Excel.

-Ability to collaborate and participate in teams with a can-do, positive attitude.

-Knack for exercising discretion.

The candidate we hire will embody PSI’s corporate values:

Measurement:You use hard evidence to make decisions and guide your work. You set clear goalposts in advance and explain clearly if you need to move them.

Pragmatism: You’ll strive to deliver the best possible result with the resources available. You won’t be paralyzed by a need to make things perfect.

Honesty:You own your mistakes and are open about your shortcomings – it’s the only way you’ll learn and improve.

Collaboration:You’ll quickly establish a mental map of whom you can rely on for what, on your team, at headquarters, and in our country offices – if you try to do it all yourself, you won’t succeed.

Trust:You accept limits to your sphere of control and give colleagues the benefit of the doubt.

Commitment:You are in it for the long-haul and want to grow with the organization, just like PSI serves its consumers and partners with host-country governments through thick and thin.

References will be required. The successful candidate will be required to pass a background check. For domestic positions: Must be authorized to work in the United States. N.B. PSI will not consider work visa sponsorship for this position.

PSI is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of actual or perceived race, religion, color, sex, age, national origin, disability, sexual orientation, marital status, personal appearance, matriculation, political affiliation, family status or responsibilities, gender identity or expression, pregnancy, childbirth, related medical conditions or breastfeeding, genetic information, amnesty, veteran, special disabled veteran or uniform service member status or employment status.

ACCESSIBILITY NOTICE: If you need a reasonable accommodation for any part of the employment process due to a physical or mental disability, please send an email to: [email protected] or call (202)785-0072.

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