Senior Administrative Assistant

At Haley & Aldrich, we pride ourselves on our small-company culture, with big-company opportunities. Our staff appreciate that project diversity and flexible environment.

Are you looking to take your career to the next level? Bring your expertise, industry knowledge, and leadership to Haley & Aldrich – we’ll give you the flexibility and support to chart your own career path and explore the areas you’re passionate about.

We are currently seeking a full-time Senior Administrative Assistant in our Bedford/Manchester, NH office who will demonstrate strong overall office administration skills, as well as a high level of proficiency in proofreading/copy editing of documents and other support activities. We are a progressive company with many different service areas focused on technical innovation and diversity. As such, we value and support internal growth and development.

Duties/Responsibilities

The successful candidate will:

• Be a reliable, go-to resource in this collaborative office and have the attitude, willingness, and initiative to pitch in wherever needed in the local office or virtually across the company.
• Proofread and copy edit technical documents, with an emphasis on grammar, sentence structure, punctuation, formatting to our style guidelines, consistency, neatness, and strong attention to detail for overall quality.
• Produce/assemble large PDF documents using Adobe Acrobat DC Pro including converting to/from PDF, combining files, navigational tools, creating forms, and securing documents.
• Provide general office management services in a professional manner, including front desk administration tasks, maintaining office equipment and supplies, and maintaining all common areas including the front lobby, reception, and kitchen/break areas.
• Act as the “face of the company” by greeting/welcoming all visitors in a polite and professional manner, answer main office phone and route calls, and handle all mailing and packages.
• Schedule, coordinate, and support on- or off-site meetings, conferences, office activities, and Teams/Zoom meetings, as well as handle travel arrangements.
• Coordinate and assist with new hire orientations and training in the local office.
• Participate in and contribute to monthly national Administrative group meetings to keep up to date on all admin-related topics including company news and information and changes that affect the group, as well as knowledge sharing presentations and discussion where you have the opportunity to share your experience and skills.
• Operate as office COVID-19 coordinator to ensure adherence to office-specific Health & Safety COVID protocols.

Skills/Experience

• 7+ years in a professional administrative support position, ideally in consulting legal, or similar field
• High School diploma required but additional education preferred or combined education and experience
• Must be highly proficient in all Microsoft Office 365 applications (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat DC Pro
• Intermediate skills or better in MS Visio, MS Project, and MS Teams. SharePoint or gINT experience is a plus
• Must have experience working with large Word documents created from templates, applying styles, and table of contents
• Must possess outstanding proofreading/technical editing skills
• Experience using Teams and/or Zoom for scheduling/hosting virtual meetings is preferred
• Experience in assisting staff with professional licenses is a plus
• Must be resourceful and possess the drive and ability to work proactively and work well under pressure in order to meet project deadlines
• Excellent time management and multitasking abilities, as well as the capacity to prioritize tasks, seeking clarification when needed
• Excellent verbal, written, and interpersonal skills
• Current Notary Public, or willing/able to become one

About Haley & Aldrich

Haley & Aldrich, Inc. is committed to delivering the value our clients need from their capital, operations, and environmental projects. Our one-team approach allows us to draw from our 800 engineers, scientists, and constructors in 33 offices for creative collaboration and expert perspectives. Since our founding in 1957, we have one goal in all we do: deliver long-term value efficiently, no matter how straightforward or complex the challenge. In 2020, Haley & Aldrich acquired Hart Crowser, an engineering and environmental consultancy with extensive expertise in the Pacific Northwest and recognized for its cutting-edge performance-based seismic design methods. Visit www.haleyaldrich.com .

Haley & Aldrich is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to gender, race, age, disability, veteran or any other legally protected status. We offer excellent career growth, a highly competitive total compensation plan and a solid benefits package that includes; health, dental, vision; Short-Term/Long-Term Disability; 401(k) with match; generous vacation plan and paid time off; tuition reimbursement; long-term care, and more. Interested candidates should apply online on our Careers page .