Senior Administration and Finance Assistant, CASCADE

The Global Alliance for Improved Nutrition (GAIN) is seeking a Senior Administration and Finance Assistant, CASCADE project who will provide essential administrative and basic accounting services to the program operations team whilst ensuring compliance with GAIN policies, systems, and procedures.

This role will be offered on a full-time permanent basis, subject to availability of funding and will be based out of Nacala District, Mozambique.

Applicants will ideally be based in the Nacala district or in one of the surrounding districts in the Nampula province and be available to commence in post by late September – early October 2022.

About GAIN

GAIN is a Swiss-based foundation that was launched in 2002 to tackle the human suffering caused by malnutrition. Working with both governments and businesses, we aim to transform food systems so that they deliver more nutritious food for all people. In particular, we aim to make healthier food choices more desirable, more available, and more affordable. GAIN’s mission is to advance nutrition outcomes by improving consumption of nutritious and safe food for all people, especially those most vulnerable to malnutrition.

About the Role

The Catalyzing Strengthened Policy Action for Healthy Diets and Resilience (CASCADE) is a project that aims at improving food security and contribute to reduction of malnutrition among women of reproductive age (15-49) and children under five years in Mozambique. The project will be implemented in three districts on Nampula province, namely: Nacala-a-Velha, Monapo and Nacarroa districts in a consortium involving the GAIN and Care International, two organizations that have extensive experience in tackling malnutrition.

Reporting to the CASCADE, Project Manager, the Senior Administration and Finance Assistant will support the team in the coordination of the finance, budgets, and grants of the country office in Mozambique.

Key responsibilities include:

• Maintaining financial records including ledger, journal, petty cash and cash books and bank details and ensure financial transactions are accurately recorded in line with GAIN procedures and standards.
• Preparing accounts payable documents (e.g., invoices, payment requests) for approval and make local payments under supervision and approval of Head of Operations.
• Assisting in the monitoring of Nacala Travel Advance, Claims and Settlements through preparation and maintenance of Travel Claim monitoring sheet.
• Ensuring timely verification of stocks and asset utilizing inventories held at the office and project sites as deemed fit.
• Overseeing the proper upkeep and maintenance of office premises and working facilities like telephone system, photocopying machines, and furniture, to provide the best possible physical environment for staff to discharge their duties.
• Working closely with the administration driver, maintain the vehicle administration activity to ensure proper upkeep of vehicles including cost optimization, maintenance, and usage as per GAIN policies. Ensuring logbooks are accurate and in order, to show complete transparency in vehicle usage. Ensuring all hired vehicles are insured as per established procedures.
• Ensuring all service contracts are valid and maintained, and timely verification of stocks and assets utilizing inventories held at the office and project sites as deemed fit.

About You

The ideal candidate should have experience in one or more of the following functional areas: accounting, procurement, contracts and agreements, travel, communications, and meetings / conference management. This being an administration and finance role, knowledge of general office management is necessary.

The post-holder should be flexible to meet the daily needs of a running office, be proficient in QuickBooks, Navision or similar accounting software to facilitate payments and maintain financial records.

The post-holder should be a proactive person who works with minimal supervision, able to write and verbally communicate in both English and Portuguese. A Bachelor’s degree in Accounting / Finance / administration or alternatively Senior High School Diploma, with relevant experience would be an advantage.

About our Offer

The starting salary on offer for this role is from 14,894 (USD) -17,037 (USD) per annum, depending on experience.

GAIN has a fair and competitive salary structure that allows for annual progression subject to good performance. In addition, GAIN offers a total of 37 days holiday per year (including annual leave, public holidays and additional office closure days), an attractive pension scheme and competitive insurance cover including health, travel and life assurance. We are committed to the health of our staff, especially in these challenging times, and have developed a programme of wellbeing that includes flexible and hybrid working, additional leave allowances, wellbeing days, mindfulness coaching and access to independent and confidential counselling.

GAIN also has a strong commitment to professional development. We will support you to grow in your career through both formal and informal training, and are committed to providing opportunities through internal recruitment, secondments and promotion. All of this is delivered in a supportive and collaborative environment.

Our Working Culture and Environment

We provide a flexible working environment that includes a combination of home and office working opportunities through our global hybrid working policy. This encourages our staff to have a healthy work-life balance and increases staff motivation, enriches employee wellbeing, and improves performance and productivity.

All of our positions are based in one or more of GAIN’s designated offices as stated on our job advertisements. Successful candidates will be based in one of GAIN’s country offices and must have the existing right to live and work within a reasonably commutable distance of the relevant city / cities in which the role is advertised. Please note, that GAIN does not sponsor working visas and relocations.

GAIN reserves the right to withdraw an offer of employment for candidates who are considered to be ineligible under the above conditions during or after the recruitment process.

Applicants will ideally be based in the Nacala district or in one of the surrounding districts in the Nampula province and be available to commence in post by late September – early October 2022.

This advert closes on 1st September 2022. Early applications are encouraged. GAIN reserves the right to close this advert early should we receive suitable candidates ahead of the closing date.

The Global Alliance for Improved Nutrition is committed to equality of opportunity and creating an inclusive environment where diversity is valued. We are keen to reflect the diversity of our society at every level within our organisation and therefore welcome applications from talented and committed people from all backgrounds, representing the diverse societies we operate in.