SEEKING CONSULTANTS TO SERVE AS PROPOSAL WRITERS AND/OR COORDINATORS FOR POTENTIAL NEW PROJECTS/PROGRAMS (BOTH HUMANITARIAN EMERGENCY AND/OR DEVELOPME

  • Contractor
  • Nairobi, Kenya
  • TBD USD / Year
  • CARE profile




  • Job applications may no longer being accepted for this opportunity.


CARE

  1. SERVICE DELIVERY CONTEXT:

Overview. CARE International is an independent, non-political, non-denominational humanitarian network that fights extreme poverty and advocates for access to basic human rights, especially for women and girls. In 2020, 1,500 emergency and development projects were implemented in over 100 countries, reaching over 100 million direct beneficiaries. The CARE network addresses the root causes of poverty through programs in health, including sexual and reproductive health, food security, livelihoods, access to clean water, education, and climate change adaptation with a cross-cutting focus on gender. In line with this overall CARE vision, CARE International in Kenya (CIK) has an upcoming, new (anticipated) eight-year strategy to be launched in mid-2022 that specifies its overall goal to strengthen CARE’s place as one of the leading organizations in Kenya in effective programming, especially to reduce gender-based violence (GBV), strengthen gender justice and empower women and youth. Overall, CARE International has been working in Kenya since 1968, and currently implements major programs in 20 out of 47 counties reaching approximately 2 million people per year. The programs align with national and county level priorities focusing on refugee assistance, health, water and sanitation, financial inclusion, adaptation to climate change, disaster risk reduction, agricultural value chains and humanitarian and emergency response. Overall, with the main coordination and representation office in Nairobi supported by multiple field offices spread across various counties, CARE currently employs over 120 staff in Kenya, and works with local communities to build long-term solutions improving resilience to shocks such as (continued) conflict and natural disaster, as well as to defend dignity and fight against poverty.

The following table outlines where CIK is active or anticipates starting programming in the short- to immediate-term.

  1. OBJECTIVE & SPECIFIC ROLES AND RESPONSIBILITIES:

Objective. To create an approved vendor list of consultants who can support CARE in Kenya with the development of proposals, both writing and coordination.** Those retained for this list, when identified for a given proposal development opportunity will have the following scope of work:

The Consultant will take the lead in developing the proposal, coordinating with CARE staff (in Kenya and at headquarters) to develop a compelling and evidence-based proposal for all activities in the target region. The Consultant will bring to the program design process a thorough understanding and prior experience in proposal writing and development, especially as it relates to the sector(s) and donor in question. The Consultant, in consultation and agreement with CARE Kenya country office management teams, will undertake at least the following tasks for a given assignment/proposal:

Roles & Responsibilities:

· Literature review:

o Review secondary literature on relevant sectors in Kenya (particularly in the target region) as well as existing innovative pilot projects and evidence of their existence from other stakeholders;

o Review existing project documents: reports, evaluations, best practices report (in progress); and

o Review literature and CARE’s core program on all relevant sectors as well as innovative models from other countries/donors to apply to the design of this proposal.

o Review the tender and the donor’s regulations and priorities as well as potential success factors

· Meet and discuss (remotely or in person, as appropriate) with key stakeholders in Kenya, as needed, to ensure that the program design incorporates the expertise of all relevant actors/sectors, including the private sector, social enterprises, universities, institutes, ministries, etc;

· Drafting of the full technical proposal (length and annexes to be determined according to the scope of the call and/or donor regulations);

· Work with the CARE Partnerships & Strategy Director, Grants & Finance Team/Manager, and Program Director (and others as deemed appropriate) to facilitate the development of the program budget;

· Review the budget (and supplementary cost documents, such as the budget description) for consistency with the technical proposal and annexes;

· Work with appropriate CARE staff at headquarters and regional office to edit and finalize the proposal;

· Perform final editing and formatting, including:

o Compliance with donor requirements (e.g. font size, page length, spacing, etc.)

o Formatting and writing style in accordance with the CARE One-Page Proposal Writing Standards Guide, if applicable;

o Consistency between the sections in relation to the Logical Framework/Results, the budget, and the budget narrative (and other technical annexes);

o Headers, footers, and page numbers, as appropriate;

o Correct/update references in appendices (if applicable);

o Finalize the table of contents and references by noting the correct pages; and

· Any other task that CARE & the Consultant agree upon.

  1. DELIVERABLES:

A complete technical proposal for the proposed project in question, including:

a. All relevant technical documents finalized (e.g. technical narrative and its technical annexes);

b. All relevant and finalized cost documents (e.g., budget, budget narrative, schedules); and

c. Any other documents/deliverables that the Consultant and CARE agree to produce as part of the proposal submission package.

The language of the deliverables will depend on the instructions of the funder, but it is anticipated that almost all work is expected to be carried out in English, given the nature of and working language in the target zone (Kenya).**

4. COMMUNICATION LINKS: The Consultant will report to the CARE Partnerships & Strategy Director in Kenya. He/she will work closely with the Program Director, Key Country Office Technical Managers & the PQAL staff, as appropriate, existing CARE project teams (e.g., relevant program and project managers) all in the CARE Kenya country office, as well as the group of CARE technical advisors/teams and cost specialists at the headquarters level (CARE Member Party, or CMP, teams).**

5. *LOCATION:*** The consultancy can be carried out remotely or in-country (in Kenya), depending on the current constraints (both in terms of security and possibility of travel as well as time and financial constraints). If the Consultant will be working remotely, the Consultant must be able to work from a location/base that allows consistent and reliable access to the Internet in order to adequately perform all the required coordination and proposal development tasks. In addition, in the latter case, it is also expected that the proposal writer will be available for calls and teleconferences, and that he/she will regularly check and respond to e-mails.**

6. QUALIFICATIONS AND EXPERIENCE:

-Masters degree (Ph.D preferred) in one or more of the following areas: international affairs/development or humanitarian studies, health and community development, agriculture/food security and market systems, project management, public health, social sciences, or related field;

-At least 5 years of experience in designing, writing proposals and/or managing development programs, preferably in Kenya, in the following sectors: Humanitarian and Refugees programming health systems strengthening; peace and security (WPS); women’s economic justice (WEJ); food security and livelihoods (FSL) and Market Systems; male engagement/gender equality programs; WASH, Climate Change, transition/peace & conflict management programs; inclusive governance programs; GBV programs; or related field;

-Strong program design skills, including the ability to prepare logical, coherent, and consistent documents, including logical frameworks and budgets;

-Prior experience in developing proposals for various donors, including understanding and familiarity with their design guidelines; major donors, including: United States Agency for International Development (USAID), Embassy of the Kingdom of the Netherlands (EKN), DG DEVCO / European Union & Council; World Bank; etc;

-Ability to work effectively with project members in a variety of locations, including remote writing and editing of proposal documents;

-Ability to integrate different experiences, methodologies, and approaches from a wide range of stakeholders, organizations, and technical experts from multiple sectors;

-Preference for working relationships with authorities and stakeholders in the sector concerned;

-Excellent English reading and writing skills required; and

-Previous work experience in Kenya preferred.

7. SUBMISSION:

International/National consultants with proven ability or experience in the field are requested to read the specific requirements, programmatic guidelines, process for forming and submitting expressions of interest, selection criteria and conditions, and annexes below before engaging in the submission of bid proposals to CARE Kenya no later than ……

NB: Failure to comply with the submission of any of the above documents may result in the disqualification of the file.

DOCUMENTATION TO BE SUBMITTED (Required)

NATIONALS

INTERNATIONAL

Covering letter

Yes

Yes

Consultant’s CV

Yes

Yes

Estimated Cost Per Day

Yes

Yes

Physical address

Yes

Yes

Notification of receipt of tax number

Yes

N/A

National Identification

Yes

N/A

Consultant’s ID / Passport

Yes

Yes

Company’s Certificate of Authority to Operate (Company)

Notarized status for (Association)

Yes For the firm

No for individuals

N/A

Certificate of tax status valid on the date of submission

Yes

N/A

Professional and exceptional tax return on remuneration (previous quarter)

Yes for the firm

N/A for individuals

N/A

Proof of VAT liability: VAT declaration to the KRA

Yes

N/A

References from previous clients (not less than 03 clients supported with their reference letters. References provided by other NGOs will be given priority)

Yes

Yes

Bank details: Bank Name; Bank Branch; Swift Code; Branch Code; Bank Account. (CARE will make all payments by bank transfer)

Yes

Yes

WHT liability:

N.B: The foreign consultant is the one who is not of Kenyan nationality and who does not have an address in Kenya.

It should be noted that for the fees of a consultant or a foreign company, which is not registered in Kenya, CARE International, will deduct at source withholding tax of 20% from the fees

National consultants are those of Kenyan nationality or those of foreign nationality with alien passes but established or having an address in Kenya. It should be noted that for the fees of a consultant or a foreign company in Kenya, CARE International, will retain 5% withholding tax from the fees

How to apply

Deadline and Submission of Expression of Interest

· Expression of interest (financial and technical proposals) outlining how the consultant meets the selection criteria and their understanding of the TOR.

· An updated resume

CARE International in Kenya intends to analyze all received applications immediately after the deadline and revert to the selected firms/individuals shortly thereafter.

The EOI should be sent to [email protected] with

SEEKING CONSULTANTS TO SERVE AS PROPOSAL WRITERS AND/OR COORDINATORS FOR POTENTIAL NEW PROJECTS/PROGRAMSas the email subject by COB Monday, 28TH February 2022**.


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