Secondary Secretary

The key priority will be to facilitate and coordinate all secretarial and administrative functions to ensure the smooth running of the office of the Heads of Department and Heads of Year. Act as an ambassador to the school and perform in an efficient, professional, and confidential manner all job duties.

The main responsibilities include but are not limited to:

• Embrace and encourage the ethos and standards of excellence as defined in the GEMS Core Values.
• Maintain high quality communication from and within the school office. Liaise with tact and diplomacy with school staff, parents and representative of the GEMS Corporate Office.
• Generate and process daily office e-mails, telephone calls and faxes
• Perform a wide variety of general secretarial duties including the maintenance of accurate and detailed records, databases, and filing systems.
• Maintain line manager’s appointment calendar as well as all his/her professional communication and public relations needs.
• Compile information from various sources to generate reports; prepares, collate and distribute weekly, monthly and annual reports as required.
• Review and update all documentations, calendars and all school related activities. Organize and coordinate office management activities and school events. Communicates information to faculty, staff, parents, and students.
• Ensure the GEMS policies, procedures, and codes of conduct are followed at all times.
• Initiate effort and energy beyond the typical work day, where the tasks require additional commitment.
• Attend staff meetings and serves on committees as required for minute taking.

Perform other duties as requested by direct & dotted reporting line managers / supervisors.

Full Job Description Can Be Provided.

This is a local contract position with working hours from 7:30 am – 4:30 pm. This position is suitable for those candidates already resident and under sponsorship in Dubai.

About You

Demonstrate competence in computer technical skills using Word, Excel, Publisher, PowerPoint and other related programs/software for educational and business office use.

Maintain confidentiality and exemplifies personal and professional integrity.

Excellent written/spoken English language skills

Effective interpersonal skills to aid in daily contact with a diverse multi-cultural population.

About Your Benefits

Excellent remuneration package for the right candidate which will include medical insurance and annual flight ticket.

About GEMS

Trusted for over 60 years and now a third generation education family, GEMS Education began in a single school room in Dubai. Today, we have the privilege of educating over 170,000 students from over 176 countries through GEMS owned and managed schools globally; over 270,000 students access resources through our services division.

About The School

Jumeirah College is a GEMS Premium Secondary School which delivers the National Curriculum for England, offering the full range of GCSE and A level courses. Our student body is a dynamic international community of over 1,100 students from over 59 nationalities. We take pride in the development of the whole child, recognising the importance of developing cultural and global awareness. We have a thriving enriched curriculum which provides a diverse range of activities, initiatives and charitable endeavours that both engage our student body and embed our philosophy of global awareness and world citizenship.

The College has been repeatedly judged to be Outstanding in inspections. Although non-selective at admission, our students achieve exceptional exam results which compare to top UK schools. In 2022 99% of GCSE results were 9-4 out of which 55% 9, and at A level over 55% of all grades were A*/A with over 86% A*/B. This success enables our students to move on to the very top universities around the world, including Cambridge, UCL, Stanford, Monash and Toronto. As one of the leading schools in the Middle East, Jumeirah College is the first choice school for many families. The success of the school has been repeatedly recognised with the school being nominated for a series of awards, including being shortlisted as ‘International School of the Year’ by both the TES and the British International School Awards.

To learn more please visit http://www.gemsjc.com/

About Application Process

If you meet the criteria and you are enthusiastic about the role, we would welcome your application.

To complete the application you would need the following document(s):

• Resume/CV
• Passport-size photograph

In line with the UAE’s Emiratisation goals, GEMS welcomes and encourages applications from UAE nationals to join our fast-growing team.

Important Note : GEMS Education is committed to safeguarding and promoting the welfare of all of its students. Applicants will be required to submit a current police criminal clearance check or equivalent from their home country or current country of residence prior to appointment.

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