RFQ-Companies for Logistics and Events services -USAID TAP

  • Contractor
  • Amman, Jordan
  • TBD USD / Year
  • Creative profile




    • Job applications may no longer being accepted for this opportunity.


Creative

BLANKET PURCHASE AGREEMENT (BPA)

REQUEST FOR QUOTATION (RFQ)

A. RFQ Number: BPA -RFQ-JTAP-011

B. Issue Date:2/24/2022

C. Offer Deadline: 3/6/2022 5:00 PM Local time

D. Reply to:[email protected]

F. Currency:☐USD ☒JOD

G. Need by date:3/15/2022

ITEM DESCRIPTION

1.Logistician fees per day (8 hours)Person As Required

2 Logistician fees per half day (4 hours) Person As Required

3 Logistician fees per one Hour Person As Required

Attachment A – RFQ Requirements

Attachment B – Specification/Statement of Work

Attachment C – Past Performance

Attachment D – Compliance Certification

Attachment E – BPA Terms and Conditions

OFFEROR INFORMATION TO BE COMPLETED

a. Name:

b. Representative’s Name:

c. Address:

d. Representative’s E-mail Address:

e. Telephone Number:

f. Owner Nationality:

g. Expected Delivery Date:3/10/2022

h. Validity Period of Quotation:90 days

Name of Authorized Signatory:

Title:

Signature:

Date:

To: Offeror

From: Jordan Technical Assistance Project (TAP)

Subject: Blanket Purchase Agreement (BPA) 3PL Logistics company services /Events company services **

Contract Number: 72027821C00005

Project Name: Jordan Technical Assistance Project (TAP)

Period of Performance: From: 3/10/2022 To: 3/9/2023

Expected Award Date: 3/10/2022

Type of Award: Blanket Purchase Agreement (BPA)

Questions Due: 3/2/2022*

Creative Associates, International Inc. (Creative) invites qualified firms and organizations to submit a quotation for the items listed on the cover page. The Agreement resulting from this award will be a Blanket Purchase Agreement (BPA). Creative will use the prices in this RFQ to establish the BPA pricing levels for one year unless otherwise stated herein. All quotations are due by the dates and times stated above. Any quotation received after the required time and date specified for receipt shall be considered late and non-responsive and will not be evaluated. **

This RFQ consists of:

· RFQ form (to be completed by Offeror)

· Cover letter

· Attachment A – RFQ details

· Attachment B –SPECIFICATION/STATEMENT OF WORK

· Attachment C – PAST PERFORMANCE (to be completed by Offeror)

· Attachment D – COMPLIANCE CERTIFICATION (to be completed by Offeror)

· Attachment E – BPA TERMS AND CONDITIONS

Creative encourages Offerors to indicate their interest in this procurement by submitting a quotation according to the instructions contained within this RFQ. Creative will make an award to the responsible Offerors submitting an offer which provides the best value to the project. To be considered, Offerors should submit a complete quotation no later than the RFQ deadline date and time on the RFQ form. Offerors should ensure that the quotation is well-written in English, easy to read, follows the instructions provided, and contains only requested information.

Questions:

Any questions should be submitted in writing and emailed to [email protected] no later than the above date. No questions will be entertained if they are received by means other than the specified email address, and any communications to alternate e-mail addresses may result in the disqualification of the bidder. The RFQ number listed on RFQ form should be stated in the Subject line.

Answers to Questions:

Answers will be compiled and distributed on 3/3/2022**.**

Sincerely,

Creative Associates International

ATTACHMENT B

SPECIFICATION/STATEMENT OF WORK

Attachment A: SPECIFICATIONS/REQUIREMENTS

C. Scope of WORKS

This will be a Blanket Purchase Agreement (BPA) for

  1. Handle assigned logistical support need for TAP events/workshops throughout Jordan. including but not limited registration of assist in opening E-wallets , taking pictures of the event and supervising catering service providers and submit required reports to Operations department.

  2. Resolve any issue/inquiries from attendees during TAP events and make necessary actions per directions from TAP operations department

  3. Coordinate with all stakeholders during the TAP event to ensure smooth execution.

  4. Conduct a final site inspection a day prior to the event to ensure the setting and preparations are according to TAP’s request and standards.

  5. Data entry

  6. Track and trace goods while they enroute to their destinations to ensure receipts of goods and documents.

  7. Organizing the dispatch and delivery of goods, separating orders, folding packing slips, preparing boxes for shipping and packing orders.

  8. Provide general clerical support for TAP as needed.**

Attachment B: terms and conditions

  1. TIME OF DELIVERY: Delivery dates to project sites are indicated in this RFQ. Upon failure by the Vendor to make delivery at the time specified, or any extension therefore, Creative may cancel the contract with respect to any or all deliveries which have not yet been made, except when such failure is due to unforeseeable causes beyond the control and without the fault or negligence of Vendor, including, but without limitations, an Act of God or of the public enemy, acts of governments, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, but not including delays caused by the Vendor, provided that the Vendor, within three days of the beginning of such a delay, notify Creative in writing of the cause of such delay. Upon receipt of written notification of a delay from the Vendor, Creative will prepare a modification to the Purchase Order to be duly signed by both parties.

  2. THIRD PARTY PAYMENT: Creative will issue payment to the entity identified in the Purchase Order. Creative will not issue any third-party payments. As such, the entity must have a valid bank account.

  3. RISK – PRIOR TO DELIVERY: The articles ordered hereby shall remain at Vendor’s risk until delivery to Creative or the project site designated in this RFQ, and after any notice of rejection of articles, such rejected articles shall be at Vendor’s risk. When final inspection is at place of origin, but delivery by Vendor is at another place, Vendor’s risk shall continue until articles are delivered to their final destination.

  4. EXTRA CHARGES: No charges for extras will be paid to Vendor unless such extras have been ordered in writing by Creative and price stated in such order.

  5. INCREASE OR DECREASE: Unless otherwise specified, no variation in the quantities or qualities ordered will be accepted as compliance with this order.

  6. CASH IN LIEU OF MATERIAL: Under no circumstances is the Vendor to make cash payments in lieu of materials. Such practice will result in the cancellation of any Creative financial responsibility pertaining to this award.

7. ANTI-CORRUPTION:

a. Commission payments to Creative Staff are not to be made or authorized.

b. No gift, gratuity or remuneration of any kind shall be made to any individual or organization with whom Creative has an official or business relationship, as a result of this agreement.

c. Arrangements are not to be made for undisclosed rebates to either Creative or any of its employees or agents.

  1. CERTIFICATION REGARDING TERRORISM: As part of the proposal submission, Vendor hereby certifies that it has not provided and will not provide material support or resources to any individual or organization that it knows, or has reason to know, is an individual or organization that advocates, plans, sponsors, engages in, or has engaged in an act of terrorism.

  2. FINAL INVOICES: Vendor is required to submit the final invoice, appropriately marked as such, under this order not later than ninety (30) calendar days after completion of the work, or any longer period as may be mutually agreed between the parties. Any invoices received after that date will not be paid by Creative.

  3. TAXES: Vendor must pay any taxes defined for these purposes as value-added taxes and custom duties assessed by the host government. It does not include sales tax or employment taxes required by local law which must be separately identified and reported to Creative through the Vendor’s invoice.

a. The Vendor is liable for payment of all applicable taxes associated with revenues (profit), and other such taxes, fees, or dues for which the Vendor is normally responsible as a result of operating its business.

b. Vendor shall be responsible for providing a tax identification number, along with bank account details, company name, company or corporate registration number, company address, contact number(s).

  1. OFAC Sanctions: No commodities made in—or containing a component made in— OFAC Sanctioned countries may be supplied. Here’s the link of OFAC sanctioned countries https://www.treasury.gov/resource-center/sanctions/SDN-List/Pages/default.aspx

  2. INTERNATIONAL SHIPPING: Any international air or ocean transportation or shipping carried out under any award resulting from this RFQ must take place on U.S.-flag carriers/vessels.

Additional terms and conditions for the Purchase Order shall be provided upon notice of award.

ATTACHMENT C

PAST PERFORMANCE

1. First Past Performance /Reference Check

ATTACHMENT D

COMPLIANCE CERTIFICATION

As part of the Offeror submitting a valid proposal to Creative in response to this RFQ, the Offeror certifies that:

1. STATEMENT ON RULES ON SOURCE AND NATIONALITY FOR COMMODITIES AND SERVICES FINANCED BY USAID

He/she has thoroughly studied Section 1.6 of this RFQ containing “Rules on Source, and Nationality for Commodities and Services financed by USAID” (22CFR228) and his/her company as well as all the components and commodities being offered in his/her Offer to this RFQ meet all required source and nationality eligibility criteria as specified under Section 1.6 of this RFQ.

2. 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (AUG 2020)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it “does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument” in the provision at 52.204-26, Covered Telecommunications Equipment or Services—Representation, or in paragraph (v) of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items.

(a) Definitions. As used in this provision—

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition.

(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for “covered telecommunications equipment or services”.

(d) Representation. The Offeror represents that:

(1) It ☐ will, ☐ will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds “will” in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that—It does ☐, does not ☐ use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds “does” in paragraph (d)(2) of this section.

(e) Disclosures.

(1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded “will” in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or

wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded “does” in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known)

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

3. 52.204-26 COVERED TELECOMMUNICATIONS EQUIPMENT OR SERVICES- REPRESENTATION (DEC 2019)

(a) Definitions. As used in this provision, “covered telecommunications equipment or services” has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for “covered telecommunications equipment or services”.

(c) Representation. The Offeror represents that it ☐ does, ☐ does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.**

ATTACHMENT E

BPA TERMS AND CONDITIONS

Seller and Creative Associates International, Inc. (“Creative” or “Company” or “Buyer”) are entering into a Blanket Purchase Agreement (here after referred to as Agreement) with the following terms and conditions:

1. COMPLETE AGREEMENT AND CONDITIONS. Th Agreement, to include all Purchase Orders issued against the Agreement, and any documents specifically incorporated herein by reference contains all the agreements and conditions made between Buyer and Seller and supersede and replace all other agreements between Buyer and Seller whether verbal or written, with respect to the subject matter hereof. Any copy of the Agreement and Purchase Order issued against the Agreement will be considered as effective for any purpose as if it were the original.

2. ACCEPTANCE. Unless otherwise provided herein, Seller’s acknowledgement of a Purchase Order or commencement of any work or performance of any services hereunder shall constitute acceptance by Seller of a Purchase Order and all of the Agreement terms and conditions. No term or condition stated by Seller in acknowledging or otherwise accepting this Purchase Order shall be binding upon Buyer unless specifically accepted in writing by Buyer. Any objection by Seller will be ineffective unless Buyer is advised in writing thereof within 10 business days after the issuance of the Purchase Order.

3. NOTICES. All notices, demands or other communications required or desired to be given hereunder by any Party under this Agreement shall be in writing, and shall be deemed given when personally delivered, or three days after being sent by prepaid certified or registered US mail or DHL/FedEx to the address of the Party to be noticed as set forth herein or such other address as such Party last provided to the other by written notice.

4. SEVERABILITY. In the event that any provision of this Agreement shall be determined to be illegal or unenforceable, that provision will be limited or eliminated to the minimum extent necessary so that this Agreement shall otherwise remain in full force and effect and enforceable.

5. PAYMENT TERMS.

i. Seller shall invoice Creative in accordance with instructions in the body of the Purchase Order. Seller shall be paid not later than thirty (30) days after acceptance of the work invoiced and receipt of an acceptable invoice requesting payment. Final invoices shall be submitted within sixty (60) days after the last delivery date or the end of the period of performance. Invoices received after sixty (60) days may not be processed. **

ii. Unless otherwise mutually agreed to by the Parties, Seller hereby agrees to release and discharge the Buyer, its officers, agents, and employees, successors and assigns of and from all liabilities, obligations, and claims arising out of or under this Purchase Order, where such are submitted after the stated one hundred and eighty (180) day “Limitation Period”.

  1. TAXES. Seller shall pay value-added taxes and custom duties assessed by the host government. This responsibility does not include sales tax or employment taxes required by local law which will be invoiced separately to Creative. The Seller is liable for payment of all applicable taxes associated with revenues (profit), and other such taxes, fees, or dues for which the Seller is normally responsible as a result of operating its business. Seller shall be responsible for providing a tax identification number, along with bank account details, company name, company or corporate registration number, company address, contact number.

7. SUBCONTRACTS.

i. Seller shall not subcontract any work called for by the Purchase Order without the prior written consent of Buyer. Seller shall require an agreement with conforming performance requirements from immediate and lower-tier suppliers.

ii. No subcontract placed under this Purchase Order shall provide for payment on a cost-plus-percentage-of-cost basis and Seller agrees to select subcontractors/suppliers on a competitive basis to the maximum extent practical consistent with the objectives and requirements of this Purchase Order.

iii. Any subcontract approved under this Purchase Order shall include essentially the same terms, conditions, certifications, and assurances as included in this Purchase Order.

8. ASSIGNMENT. Seller shall not assign this Purchase Order or any rights hereunder or any monies due or to become due hereunder without the prior written consent of Buyer, and no purported assignments by Seller shall be binding on Buyer without its written consent.

  1. GOVERNING LAW AND LANGUAGE.

i. Unless otherwise stated in the body of this Purchase Order, this Purchase Order shall in all respects be governed, construed, interpreted, and enforced under the laws of the District of Columbia, United States of America. Any disputes, claims, actions, or proceedings arising out of or related to the Purchase Order shall be resolved in a court of competent jurisdiction in the District of Columbia, only.

ii. In any action or proceeding to enforce rights under the Purchase Order, the prevailing Party will be entitled to recover costs and attorney’s fees.

iii. All notices pursuant to the provisions of the Purchase Order shall be in English.

10. RELATIONSHIP OF THE PARTIES. The relationship of Seller to Buyer shall be that of an independent contractor and nothing herein contained shall be construed as creating any employer/employee, agency, or other relationship of any kind. Seller’s employees, agents and/or representatives (hereinafter “Employees”) performing under the Purchase Order shall at all times be under Seller’s direction and control and Seller shall so inform them. Seller shall pay all wages, salaries, and other amounts due its Employees in connection with the Purchase Order and shall be responsible for all reports and obligations for its Employees, including, but not limited to, social security and income tax withholdings, unemployment compensation, worker’s compensation, and equal employment opportunity reporting. Under no circumstance shall Seller be deemed an agent or representative of Buyer or authorized to commit Buyer in any way.

11. COPYRIGHTS. Seller agrees that all deliverables produced by Seller under the Purchase Order shall be considered works for hire and, as such, the sole property of the Buyer. Buyer shall have exclusive rights to reproduce such materials in any country or countries.

12. RIGHTS IN DATA. Seller understands and agrees that Creative may itself and permit others, including government agencies of the United States and other foreign governments, to reproduce any provided publications and materials through but not limited to the publication, broadcast, translation, creation of other versions, quotations there from, and otherwise utilize this work and material based on this work. During the performance period of this agreement and thereafter, Seller agrees to take all actions and execute any documents that Creative may consider necessary to obtain or maintain copyrights, whether during the application for copyright or during the conduct of an interference, infringement, litigation, or other matter (all related expenses to be borne by Creative). Seller shall identify all materials it intends to exempt from this provision prior to the use or development of such materials. Seller shall defend, indemnify, and hold harmless Creative against all claims, suits, costs, damages, and expenses that Creative may sustain by reason of any scandalous, libelous, or unlawful matter contained or alleged to be contained in the work, or any infringement or violation by the work of any copyright or property right; and until such claim or suit has been settled or withdrawn, Creative may withhold any sums due the Seller under the Purchase Order.

13. PATENTS. Seller guarantees that the sale and use of each and all articles and things now or hereafter delivered hereunder will not infringe any patent or copyright; that Seller will, at its own expense, defend any action, suit or claim or assist in defense thereof, including any brought against Buyer or the U.S. Government, in which an infringement of any patent or copyright is alleged with respect to the sale or use of such articles or things; and that Seller will indemnify and save harmless Buyer and its customers and uses, including the Government, from any and all losses, costs, and damage for infringement or alleged infringement of any patent or copyright because of the sale or use of such articles or things.

14. PATENT RIGHTS. Seller will disclose promptly to Buyer all ideas, inventions, discoveries, and improvements, hereinafter referred to as “Subject Inventions”, whether or not patentable, relating to the work hereunder that are in the performance of its work under the Purchase Order. Seller agrees to keep a written record of its technical activities and all such records and such Subject inventions shall become the sole property of Buyer. During or subsequent to the period of the Purchase Order, Seller will execute and deliver to Buyer all such documents and take such other actions as may be reasonably required by Buyer to assist it in obtaining patents and vesting in Buyer, or its designee, title to said Subject Inventions.

15. PROPRIETARY INFORMATION. Seller agrees that all information disclosed, obtained, or discovered by Seller or its representatives from, but not limited to, drawings, prints, publications, specifications, processes, manufacturing techniques, verbal explanations, schedules and the like, as a result of the Purchase Order, are received in confidence and are the proprietary property of Buyer, and that such information shall not be reproduced or used by Seller or transmitted or disclosed to any person or organization by Seller, without the prior written consent of Buyer, provided, however, that upon prior written notice to Buyer, Seller shall have the right to use such information in the manufacture of end items for direct sale to the Government to the extent the Government has the right to authorize such use by Seller, and further provided that Seller identified to Buyer the information to be used, and to the extent practicable prominently identifies each such end item as being manufactured by the Seller for direct sale to the U.S. Government.

16. WAIVER. The failure of Buyer in any one or more instances to insist upon performance of any of the terms or conditions or the Purchase Order, or to exercise any right or privilege in the Purchase Order contained, or the waiver of any breach of the terms or conditions of the Purchase Order shall not be construed as thereafter waiving any such terms, conditions, rights, or privileges, and the same will continue and remain in force and effect as if no waiver had occurred.

17. RISK OF LOSS. Seller will bear all risk of loss on supplies called for by the Purchase Order until final acceptance by Buyer, or a designated third party at destination, unless otherwise specified in the Purchase Order, except for loss occasioned by gross negligence of Buyer. Seller also assumes all risk of personal injury, and all risk of damage to or loss of personal property furnished by it.

18. LIABILITY FOR INJURY. Seller agrees to be responsible for, and to indemnify and save harmless, Buyer and its employees and customers from any and all injury, death, damage, and loss to persons or property arising from or incident to the work to be performed by Seller pursuant to the Purchase Order, whether performed on 

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